Avis de recrutement d’un assistant d’équipe, Bamako, Mali

Avis de recrutement d’un assistant d’équipe, Bamako, Mali

Description :

Do you want to build a career that is truly worthwhile? Working at the World Bank provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank consists of two entities – the International Bank for Reconstruction and Development (IBRD) and the International Development Association (IDA). It is a global development cooperative owned by 189 member countries. As the largest development bank in the world, the World Bank provides loans, guarantees, risk management products, and advisory services to middle-income and creditworthy low-income countries, and coordinates responses to regional and global challenges. Visit www.worldbank.org.

The overall purpose of the assignment is to provide administrative and client support, logistical and operational support to Bamako World Bank Country Office in Mali.

Roles & Responsibility :

Operational and administrative support :

• Carry out the full range of office support work, including managing processes and monitoring schedules related to the team’s products and tasks. Coordinate extensively with service units and liaise frequently with team members both at headquarters and in the field, as well as external counterparts. The Team Assistant (TA) may also be assigned responsibility for some aspect of the unit’s administrative functions ;
• Carries out assignments with supervision as needed, targeting excellence of the task or product through teamwork ;
• Work regularly and substantially in more than one language, to include translating/drafting a variety of standard documents, applying effective proofreading and grammar skills in English and French ;
• Draft routine correspondence and proofreads materials using proper grammar, punctuation, and style ;
• Incorporate agreed comments into documents, making full use of shared drives and software capabilities ;
• Use word processing or desktop publishing skills to produce complex text, reports, figures, graphs, etc., according to standard formats and distribution ;
• Coordinate schedules taking priorities into account, monitors changes, and communicates the information to appropriate staff, inside and outside the immediate work unit, including officials outside the Bank Group ;
• Solve non-routine problems (e.g., responds to requests requiring file search, etc.) ;
• Assist in preparation and logistical planning for various events, e.g ;
• Conferences, workshops, negotiations, etc. ;
• In conjunction with and under guidance from staff in a specific discipline (i.e., Resource Management, etc.) monitor specific activities, (i.e., task budget, etc.) within his/her team ;
• Track assigned task/projct steps/timetables, coordinate with relevant staff and provide assistance and/or information on project-related matters ;
• Maintain up-to-date work unit project and other files (both paper and electronic).

Information Management and Client interaction :

• Answer internal and external queries on the assigned portfolio or, as necessary, take accurate and comprehensive telephone messages, and route them to appropriate persons to handle  ;
  
• Maintain current distribution lists, phone/address lists of project/product contacts, and distribute documents for the team ;
  
• Co-ordinate with service units, and liaise frequently with team members both in Washington and in the Country Office ;
• Track and report on appropriate aspects of the Team’s operational activities.

Time management & Logistic planning :

• Arrange working schedule and meeting with counterparts for the visiting teams ;
  
• Co-ordinate time management and schedules, taking current and future priorities into account, anticipate and monitor changes, and communicate the information ;
  
• Track assigned tasks/project steps/ timetables using modern office management technologies, coordinate with relevant staff, provide assistance and/or information on project-related matters ;
  
• Solve non-routine problems creatively and resourcefully and assist in preparation and logistical planning for various events, e.g. conferences, workshops, negotiations, board presentation, signing and field visit etc.

Other duties :

• Serve as a back-up to other staff and Task Team / Program Assistants on project and administrative tasks ;
  
• Perform other tasks as requested by the Supervisor.

Selection Criteria :

• Bachelor degree with at least 3 years work experience in a relevant position such as administration assistance in multi-national or international organization preferred. Preferably a Diploma in Secretarial Studies or Office Management or Business Administration ;
• Excellent command of written and spoken French and English, including ability independently draft a variety of formal and informal correspondence; to proofread/edit materials.

Effective time management and organizational skills :

• Ability to retrieve reference materials from various sources (e.g. databases or other filing systems, Internet, etc.) ;
  
• Demonstrated initiative and resourcefulness ;
  
• Proven ability to build relationship and interact positively with senior counterparts in the public and private sectors, in French and English ;
  
• Committed team player with good inter-personal skills and ability to work ;
  
• Effectively in a multi-cultural environment ;
  
• Ability to produce high-quality work under pressure.
  

Competencies :

• Project/Task Management : Completes assigned tasks / projects with supervision as needed. Pays attention to detail and ensures good quality products. Takes action to identify and resolve routine and non-routine issues. Is motivated and willing to do whatever is required ;
• Client Focus : Acquires awareness of Unit’s key programs and products. Able to describe the World Bank’s mission. Interacts with internal and/or external clients, Washington, and field offices ;
• Communication : Speaks up, listens, and participates in meetings and dialogues. Shares knowledge and information appropriately across the Department. Delivers accurate information in a timely manner. Handles confidential material with judgement and tact ;
• Teamwork : Makes strengths known and seeks opportunities to contribute, participates in addressing obstacles to effective teamwork ;
• Institutional Knowledge and Functional Expertise : Understands where to go to obtain information regarding institutional policies, procedures, and technology.  Uses applications (e.g., Excel, PowerPoint) to deliver and execute routine work. 

Applications should be sent in English. All applications must be submitted through this website.

Applications without a cover letter will not be considered. Cover letter should clearly describe the relevant results the candidate has delivered in prior positions, rather than simply listing responsibilities. All applications will be treated in the strictest confidence. Only short-listed candidates will be contacted. The contract for this position has an initial duration of 3 years (renewable), with a one-year probation period and subject to be renewed. This is a local hire (paid in local currency). The appointee will be stationed in Bamako.

Poverty has no borders, neither does excellence. We succeed because of our differences and we continuously search for qualified individuals with diverse backgrounds from around the globe.

Apply here