IRC recrute un responsable des chaînes d’approvisionnement, Buea, Cameroun

 

 

 

Requête nº : req11815

Intitulé de poste : Supply Chain Officer – Bamenda

Secteur d’activité : Chaîne logistique

Type de contrat : Régulier

Taux d’occupation : Plein temps

Ouvert aux expatriés : Non

Lieu de travail : Buea, Cameroon

 

Descriptif du poste :

IRC has been present in Cameroon since January 2016 when the organization launched an assessment in response to increasing concerns for people affected by violence linked to Boko Haram.  In March 2016, IRC opened its first field office in Maroua followed in February 2017 by a second field office in Kousseri, all in the Far North region, delivering lifesaving programming to increase access to water and improving hygiene practices in vulnerable displaced and host communities, cash programming to enable poor families to meet basic needs and improve food security, and protection programming, including meeting specific needs of women and girls.

The Country Program has grown considerably since 2018 it has scaled up its response activities in South West Region and North West Region respectively

The Supply Chain Officer based in Bamenda and reporting to the Field Manager and technical supported by Supply Chain Manager, supports and coordinates all of the warehousing and fleet activities for the Buea Office. The position is critical to the success of the project and as such should deliver a high quality product in the shortest amount of time possible in a completely transparent and accountable way.

 

Warehousing Skills :

  • Understand, implement and / or maintain standard IRC inventory management policies and procedures ;
  • Ensure proper delivery processes to ascertain that the right quantities, qualities, expiry dates is respected ;
  • Train warehouse staff as required ;
  • Manage and document the receipt, handling, storage, release and reporting of goods through the IRC warehouse(s) ;
  • Advise supervisor of potential inventory shortage ;
  • Manage casual laborers in the warehouse ;
  • Ensure the maintenance of warehouse building(s), fittings and equipment ;
  • Implement and ensure clear safety procedures ;
  • Implement and ensure clear loading / unloading procedures, correct stacking and turnover (FIFO) procedures ;
  • Advise the Supply Chain officer of warehouse-specific issues or improvements ;
  • Maintain the Warehouse activity book recording all outgoing and incoming receipts and activities ;
  • Carry out any other task assigned by the Supply Chain officer ;
  • Warehousing and Inventory ;
  • Monitor security of IRC’s storage and supplies ;
  • Receive completed store’s request forms and prepare the goods for issuance ;
  • Ensure goods, equipment are signed for received on the request form (office expendables) or waybill (all other items) ;
  • Prepare weekly and monthly report for the expendables store outlining all stock movements and remaining balances ;
  • On a monthly basis, work with the Supply Chain officer to reconcile the Warehouse register in the Asset tracking sheet and equipment issuance forms ;
  • Update the stock record cards regularly ;
  • Conduct routine inventory inspection and submit report to the Supply Chain officer in a timely manner ;
  • Maintain full and accurate inventory records ;
  • Undertake (documented) monthly and ad-hoc physical inventory checks ;
  • Conduct documented quarterly job performance reviews of Warehouse staff, providing appropriate feedback ;
  • Safeguards warehouse operations and contents by establishing and monitoring security procedures and protocols ;
  • Controls inventory levels by conducting physical counts; reconciling with data storage ;
  • Completes warehouse operational requirements by scheduling and monitoring programmes outbound activities relating to materials in stock.

Fleet Management :

  • Maintain electronic databases of registration, inspections and maintenance of fleet management ;
  • Ensure fleet availability to meet all requests by scheduling, forecasting and surveying current user trends ;
  • Maintain knowledge and utilize all fleet information and user surveys to forecast new requirements ;
  • Arrange fleets and fleet operational staff to provide support and schedule Event Planning ;
  • Perform vehicle registration, insurance and CHP formalities and documentation regarding induction of new drivers before onboarding ;
  • Oversee routine and ad hoc maintenance, obtain tags for new vehicles and renew old ones to ensure schedule fleet management ;
  • Monitor and ensure fleet operations are in compliance with local and state rules and regulations ;
  • Maintain and monitor data management system to organize fleets as per various schedules and request ;
  • Streamline and monitor fuel purchase with assistance of Fuel Cards for all vehicles and drivers.
  • Develop and implement standard operational standards to maintain vehicles by advocating best practices.
  • Facilitate and implement corrective actions and capacity building to manage entire fleet to achieve the Organization’s objectives.
  • Maintain receiving, warehousing and distribution operations by initiating, coordinating, and enforcing programme, operational personnel and all personnel adhering to organizational policies and procedures.
  •  Complies with the Organization’s warehousing, material handling and shipping requirements by studying existing and new SOPs; enforcing adherence to the Organizations requirements; advising management on needed actions.
  • Contribute to team effort by accomplishing related results as needed.
  • Organize transport meetings
  • Ensure the servicing and maintenance of all vehicles
  • Ensuring all using IRC vehicles adhere to IRC rules and policies as well as SOPs
  • Ensure the drivers respect all hygienic measures of vehicles

Procurement :

  • Take a lead in procurement processes ensuring all procurement systems and procedures are respected and maintained ;
  • Submit weekly and monthly procurement reports to the Field Manager ;
  • Support in the identifying of vendors and service providers ;
  • Collaborating with Finance Department to ensure prompt and correct invoice are issued and receive ;
  • Ensure regular Market Survey and update the price list ;
  • Support in managing vendor relationship and evaluation including capacity building of vendors ;
  • Participate in MPA/MSA processes.

Other Duties :

  • Provide support to the driver and Adm. HR Assistant to ensure IRC facilities properly manages and are safe and secured ;
  • Provide support with regards to security procedures ;
  • Provide day to day supervision of staff under their control

Profil :

  • A degree or its Equivalent in Logistics and Procurement  or General Supply and Logistics Management ;
  • At least three years’ experience in related field ;
  • Knowledge of generic warehouse and fleet management systems and forms ;
  • Physically mobile, able to lift 50kg without strain ;
  • Competent in spoken and written English ;
  • Good mathematical skills ;
  • Competent use of PC especially spreadsheets (format /sort / filter).

Apply here