MAGNA recrute un chargé de mission finance et responsable RH (H/F), Kinshasa, RD Congo/

General information

MAGNA is a non-profit independent medical humanitarian organization. We provide medical assistance to people affected by conflict, epidemics, disasters, or exclusion from healthcare. Our teams are made up of health professionals, logistic and administrative staff.

We recruit medical and non-medical personnel, collects private and institutional funds and raises awareness among the public about populations in danger. Using a small but highly committed group of staff and volunteers, we have achieved respectable results. We treat patients suffering from a wide array of illnesses and health needs (child health, malnutrition, sexual violence, women health, mental health, HIV/AIDS, malaria, cholera and other diseases).

Currentlly we have open missions in South Sudan, DR Congo, Syria, Lebanon, Iraq, Ukraine and Cambodia. Since start we have worked in over 15 countries in Asia, Europe, Africa and America.

In DR Congo, MAGNA has opened mission in 2009 and currentlly we are working in Yumbi, Kasai, Equator and Kinshasa provinces providing access to medical care for population in crisis, through static healthcare centres, mobile health and outreach interventions.

Job description

Overall objective

Coordinating and supervising the finances and HR management of the mission (allocation of resources, accounting, treasury, audit procedures, etc.) according to the instructions of the Finance and HR Coordinator, and in compliance with legal obligations and MAGNA standards and protocols in order to provide quality, reliable and transparent information to the organization on the use and allocation of resources in the mission. Is responsible of ensuring that MAGNA is a Responsible employer in the mission, supports proper management of HR across the board and assumes full responsibility of all Administrative and legal issues in the Mission.

Tasks and responsibilities

• Being responsible for quality and timely accounting for the whole mission e.g. cash procedures, bank accounts, receipts and supporting documents, electronic data entry, consolidation of overall mission accounting, monthly closing process and documents, ensuring strict respect of deadlines and strict compliance to MAGNA guidelines, financial standards and procedures ;
• Coordinating and overseeing the monthly and yearly closing of accounts and balance sheet, and reporting the mission’s accounting statement through monthly and weekly reports, in order to verify the evolution of project finances and provide information about them ;
• Being responsible for the financial management of donor contracts e.g. preparing and verifying the financial reports to donors, following up and analysing the need for amendments. Ensuring reporting conditions are met and stakeholders in the mission are informed of their responsibilities (for example, logistics for stock inventory, quotes) ;
• Coordinating and overseeing the payment of tax liabilities in order to comply with legal obligations ;
• Coordinating and supervising the conduct of local audits relating to accounting, tax, labour, stock and asset management ;
• Planning and supervising the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required and to improve people’s capabilities ;
• Is the technical reference for any accounting-related issue including compliance with MAGNA financial standards and procedures, legal compliance, training and support on the MAGNA accounting software / system ;
• When required, briefing all staff involved, on specific accountancy and HR management (Mission Coordination Team, Administration Managers, Logistics Managers, etc).amount of knowledge required. Implementing all these related activities to the logistics staff under his/her direct responsibility ;
• Is responsible for the proper implementation and follow up of internal regulations and terms of employment contracts of all national staff, ensuring that all staff is employed in the frame of fair labour conditions, and according to local legislation, MAGNA vision, values and principles ;
• Ensure an efficient filing system (physical and electronic files) of all administrative files at Mission level, granting strict confidentiality of employees’ personal files and other administrative private documents upon request of HRCo, and ensuring preparedness in case of evacuation.

Knows Homère in depth and ensures a proper parameterization, use of the system and quality of data throughout the Mission, being her/himself the Missions’ technical reference in absence of a person specifically in charge of the system.