Avis de recrutement d’un responsable logistique,  H/F, Khartoum, Soudan

Avis de recrutement d’un responsable logistique,  H/F, Khartoum, Soudan

Description

Fixed-term | 12 Months | ASAP

ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.

ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.

We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,600 national staff 400 international staff, ACTED is active in 37 countries and implements more than 500 projects a year reaching over 14 million beneficiaries.

ACTED Sudan

In response to the emergency situation in Sudan, ACTED recruits.

You will be in charge of

1.Supply chain management

• Procurement: Ensure that any need should be delivered according to the defined chronogram, requested quality standards, and proper procurement scenario;
• For any procurement, guarantee the compliance of the supplier selection & related documentation as per ACTED & donor’s procurement guidelines;
• Build the sourcing capacity in the country and in the region, and maintain a supplier database accordingly;
• Coordinate the procurement cycle across the country with all stakeholders (program, finance, coordination, suppliers, etc.) from the planning stage, to contract signature until delivery completion; the Senior CLM is in particular arranging Procurement Committee sessions;
• Ensure constant availability of running supplies/services/works such as fuel, stationery, transportation means, etc. through framework contracts in particular;
• Manage traceability & reconciliation between orders, contracts & deliveries, and liaise with finance for problem solving;
• Stocks & deliveries: Ensure appropriate storage network & stock management standards across the country;
• Identify & settle warehouses/storage space based on needs;
• Ensure goods transportation means are secured as per needs;
• Coordinate & follow-up deliveries & liaise efficiently with suppliers for problem solving;
• Maintain a regular information across teams about stock levels & expected lead-times;
• Manage periodic inventories, stock clearance and investigations over discrepancies.

2.Transversal logistical management

• Fleet & transportation: Deploy efficient transportation means across the country;
• Anticipate vehicles needs and liaise with (Deputy) Country Director & Country Finance Manager to anticipate budgets accordingly;
• Maintain efficient monthly, weekly & daily planning & movements follow-up tools;
• Identify reliable external transportation companies;
• Control & optimize fleet costs;
• Coordinate an efficient maintenance framework across the country (in terms of operations as well as in terms of costs);
• Ensure administrative requirements are met toward customs and any other local authority when transporting goods/staff;
• Organize regular drivers training and refreshers;
• Fuel: Manage fuel supply across the country; anticipate & mitigate fuel supply risks, including quality requirements;
• Asset: Deploy an efficient asset allocation & maintenance plan across the country;
• Anticipate needs for assets and liaise with (Deputy) Country Director & Country Finance Manager to anticipate budgets accordingly;
• Maintain an up-to-date asset inventory, including proper asset labelling; investigate and document any loss or damage;
• Manage random asset inventories to check the monthly asset follow-up reliability, and take the needed corrective actions;
• Manage asset maintenance plans, control & optimize related costs;
• Organize regular staff trainings and refreshers (right use of computers & radios, installation & use of generators, etc);
• Manage assets donations, obsolescence & replacements over the time in compliance with internal & external regulations;
• Premises: Ensure proper working & living conditions for all staff in each premise, at all times, by maintaining an efficient general services approach
• Identify & settle premises (offices, guesthouses & warehouses) based on geographical, operational, security, and financial criteria, in close liaison with Country Director and Country Finance Manager;
• Coordinate monthly inventories of other goods;
• Ensure that security & safety guidelines are applied in premises;
• *Communications & IT management:** Deploy an efficient IT plan across the country based on ACTED global standards;
• Anticipate communication & IT needs and liaise with (Deputy) Country Director & Country Finance Manager to anticipate budgets accordingly;
• Control & optimize communication & IT costs;
• Ensure administrative requirements are met toward local authorities for communication means in use;
• Ensure monthly data back-up (server, computers local data, emails, etc.);
• Guarantee that IT security standards are applied, and lead crisis management in country in close liaison with HQ if required;
• Organize IT staff regular training & refreshers.

3.Compliance & transparency

• Ensure ACTED logistics manual is applied across the country and donors’ specific requirements for logistics & procurement are met;
• Enforce a zero-tolerance policy regarding corruption and ensure adherence to ACTED Code of Conduct and Anti-Fraud policy;
• Coordinate logistics TITANIC reporting on a monthly basis, and ensure checking the reliability & relevance of data reported;
• Organize a 6-month planning for field visits with clear ToRs, including ad hoc checks and written report following each visit;
• Organize regular logistics staff training & refreshers internally about ACTED procedures, lessons learnt, FAQ, etc. across workshops or field visits;
• Capitalize on lessons learnt through memos, training module, etc. for continuous improvements of logistics compliance in country;
• Follow-up & update internal & external audit report for logistics;
• Ensure a timely and accurate logistics document flow in liaison with other FLAT departments.

4.Leadership

• Update the organigram of the logistics department according to the mission development;
• Plan & conduct logistics staff recruitments & appraisals; train & build capacities of logistics staff in country; identify staff with potential, and contribute to internal mobility strategy;
• Always actively promote strong & structured articulations with all teams for all logistics operations (program & finance in particular).;
• Manage Implementing Partners relationship on logistics aspects such as procurement, stock & asset management, logistics reporting. In particular, ensure the timely & exhaustive review of IPs logistics documentation;
• Represent ACTED with relevant logistics and communication networks, actively building relevant relationships (logistics cluster, etc.);
• Actively participate in country level coordination meetings by reporting on progress, and risks;
• Contribute to donor proposals, budgets and reports;
• Contribute to Emergency Response planning and Contingency Planning efforts for logistics and procurement needs and execution.