Concern recherche un coordinateur du consortium, H/F,N’Djamena, Tchad
Description :
About the role: This is a 18 month, replacement role with unaccompanied terms based in N’Djamena with frequent travels to the area of operations (20%) of DIZA programme (Sila, Salamat and Ouaddai Provinces), with a salary of Grade 4 €43,268 – €48,076.
Your purpose:
In the framework of the DIZA programme “Programme de Développement Inclusif des Zones d’Accueil au Tchad”, Concern Worldwide is the Lead Agency of a Consortium of 6 NGOs (3 INGOs, 3 LNGOs) implementing a programme whose overall objective is to improve the living conditions and the resilience of the local population, including refugees and returnees to the areas in Eastern Chad (Ouaddai, Sila, Salamat).
This position demands a dynamic individual with demonstrable ability to achieve results in a demanding and fast-paced environment. The Consortium Coordinator will lead and manage the Consortium Coordination Unit and will be responsible and accountable for the overall management and oversight of the programme including: overseeing the grant management and implementation, risk management and financial accountability, donor reporting and liaison, external representation, relationship management with consortium members and government counterparts and ensuring compliance with Concern’s and donors’ policies and procedures. S/he will be also responsible to coordinate with the other consortium funded within DIZA programme (DIZA SUD and UNHCR) as well as other programmes currently on-going in the same area of interventions (PARCA).
He/She will report to the Country Director and will directly line manage a Consortium Finance Manager and a Consortium MEAL coordinator dedicated to the DIZA programme. You will liaise with Concern’s Programme Director, Systems Director, Country Financial Manager (CFM) and HR Manager but will maintain a level of independence of the Consortium Coordination Unit, and will communicate with all Consortium partners in an equal manner. You will work closely with the Regional Desk and relevant SAL advisors/ departments at HQ level.
You will be responsible for:
Strategic Management:
- Provide overall leadership on planning, designing and implementation of programme activities in line with Consortium and donor strategic priorities and programme design/objectives;
- Provide strategic and operational leadership for the programme and lead on annual work planning, programme implementation and timely donor reporting;
- Ensure, in coordination with the MEAL coordinator and the Finance Manager, that efficient systems are in place to support all aspects of the programme, including sub-grant management, M&E systems, and technical assistance provision, in compliance with organisational procedures;
- Reporting to the Concern Country Director, work closely with Concern Chad team members and relevant staff in Concern’s Head Offices, maintaining regular and transparent communication and high quality reporting on the programme.
Consortium Management and Coordination:
- Develop and maintain strong working relationships with other consortium members (FLM, ATURAD, ACRA, AJRPS, APLFT), maintaining regular communication, negotiating scopes of work, monitoring adherence to programme work plans, agreeing any revisions to programme work, and addressing issues that may arise;
- Manage effectively the coordination between DIZA Est and DIZA Sud Consortium as well as with other stakeholders working in the same sector/programme (UNHCR/PARCA) and local authorities at government and local level;
- Ensure communication with donors (EU Delegation/AFD) and serve as key liaison to implementing agencies under this funding opportunity, as well as with other key stakeholders
- Representing the consortium during public events/activities and appropriate coordination fora and report back to the relevant consortium groups on key decisions and outcomes;
- Communicate regularly with the Country Directors of Consortium members on the Consortium activities;
- Facilitate regular Consortium Committees meetings (Comité suivi-opérationnel, Comité de direction, Comité de pilotage) to discuss about the programme, ensure a joint planning and monitoring programme outcomes;
- Draft and share joint planning documents and actions points/recommendations following the discussion with other consortium members;
- Support the development of a coherent consortium strategy with all partners and promote approaches and methodologies harmonisation for consortium member, by facilitating learning/sharing opportunities within the consortium;
- Coordinate the development of tools/templates linked to the programme (baselines, evaluation TORs, reporting etc).
Grant Management
- Ensure contractual obligations are achieved in terms of planned outcomes;
- Ensure compliance with donors’ guidelines and procedures by all the consortium members;
- Consolidate narrative reports from consortium members into a single narrative report and manage the submission of donors report and documentation aimed at government/local stakeholders as well as internal reporting, in line with shared templates and procedures;
- Prepare and submit documentation for programme amendment and budget amendment. Ensure every amendment is timely submitted in collaboration with consortium members;
- Oversee and monitor DIZA Est programme risk (including financial, logistical and other support systems, security and safeguarding) and flag issues in a timely manner to the Concern Country Director and Programmes Director;
- Ensure compliance with organisational and donor rules and regulations particularly with respect to financial and contract management.
Accountability:
- Be responsible for coordinating and documenting accountability activities of Consortium members ensure implementation and good practice around accountability within the programme.
- Ensure the programme is in line with Core Humanitarian Standards (CHS) by ensuring communication, information sharing within the programme and promoting participation of staff, beneficiaries and other stakeholders to all the steps of the programme cycle.
Human Resources, Training and Capacity Building:
- Manage staff under direct line management within the Consortium Coordination Unit in order to create a conducive environment for the effective implementation of the programme activities;
- Ensure Human Resources policy and Concern’s procedures (Security, Finance, Log,) are followed with particular focus in relation to Concern’s Code of Conduct and Associated Policies;
- Contribute to the overall design of a plan for reinforcing the capacity of the Concern’s Chad staff engaged on DIZA as well as the other consortium members’ staff.
Finance, Procurement and Donor Compliance:
- Ensure, in collaboration with the Finance Manager, the overall financial oversight of the consortium budget and expenditure;
- Ensure efficient and timely procurement of goods & services is carried out according to the workplan and in compliance with donor guidelines;
- Ensure compliance with organisational and donor rules and regulations, and partner agreements by Consortium members, particularly with respect to financial and contract management;
- Collaborate with Finance and Systems teams in internal and external audits of the Consortium Programme, and ensure implementation of recommendations from due diligence assessments and continuous monitoring to ensure controls and risk mitigation measures are in place.
Knowledge Management, Advocacy, and Communications:
- Lead in the development and dissemination of position papers, statements, learning briefs on the DIZA programme and documentation of lessons learned, sharing of programme; knowledge and experience to inform national programming and policy discussions. This will help achieve a key aim of DIZA to generate learning and examples of approaches that can be replicated and taken to scale;
- Ensure the timely development and operationalisation of advocacy, communication and visibility strategy of the programme;
- Coordinate the set-up of a knowledge management system in collaboration with consortium partners and the Consortium M&E coordinator
Your skills and experience will include:
Essential:
- Appropriate qualification at Master’s degree level, such as public management, development, administration or a relevant social science;
- Proven experience in managing or coordinating large grants, preferably in relation to complex and multisectoral programme and/or implemented through a consortium model of working.
- Proven experience of working in an emergency setting or in a complex emergency;
- Experience of working with major international donors, particularly EU;
- Proven experience of working within coordination mechanisms with multiple stakeholders, preferably within a consortium structure;
- Excellent communication skills (written and spoken) and significant experience in reporting to institutional donors in both English and French;
- Excellent diplomatic and representation skills;
- Significance knowledge of monitoring, evaluation and learning (MEAL);
- Good knowledge of administrative, financial and logistic procedures in the framework of complex programming;
- Strong experience of financial management and donor compliance processes;
- Ability to build and maintain effective relationships with senior representatives of donor, INGO and Government structures and to represent the consortium at national or international level fora;
- Experience of working under stress and according to tight deadlines.
Desirable:
- Excellent written and spoken French and previous experience of working in English;
- An understanding of accountability as applied within humanitarian and development programming; familiarity with the Core Humanitarian Standard and its application;
- Previous experience of working in Chad;
To apply: CVs should be submitted through our website at https://jobs.concern.net by closing date. Due to the urgency of this position we may offer this post before the closing date.
Concern is an equal opportunity employer and welcome applications from all section of the community.
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