Location: Bamako

Grade: C1

Oxfam is a global movement of people working together to end the injustice of poverty.

The Role:

• To develop, advise and implement quality business support to ensure effective financial, human resources, logistics, administration and IT services to both operational and partner programmes.  To ensure Programme Services management contributes to and is aligned to the Mali programme & the region’s strategic goals.

KEY RESPONSIBILITIES:

• To proactively address the interface between Finance, Logistics, HR, Admin & IT teams to ensure the programme is cost effective, efficient and complies with organisational standards of management and accountability;
• Manage all aspects of finance, and administration procedures in line with corporate and regional standards, ensuring required financial reports are provided as required;
• Ensure compliance with local legal and statutory financial reporting requirements;
• Implementation of External & Internal Audit recommendations and provision of progress reports;
• Ensure that the supply of goods and services to programmes is carried out speedily and efficiently in a transparent manner, following donors’ requirement;
• Make sure that a delivery of efficient day to day administration and general support, including reception, travel, office environment and staff safety issues are made;
• Be actively involved in and aware of all organisational issues, so as to proactively identify potential problems and concerns and deliver quick, practical, business focussed solutions;
• Take prompt and definite action on non-compliance with policy and practice ;
• Contribute to the operational planning and implementation of Corporate and Regional finance, logistics, IT and administration initiatives to ensure rollout in an appropriate manner for the Country;
• Advise managers on the interpretation and implementation of the full range of Oxfam’s business policies and procedures, ensuring consistency and fairness in application, in accordance with Oxfam policy and local legislative requirements ;
• Ensure compliance with legal obligations of the program in the areas of finance, IT, logistics and administration. Provide advice and guidance to the Country Director, and the CMT on risk management plans relating to programme services functions;
• Development of customer service attitude within the finance, logistics, IT and administration teams and a focus on integrated teamwork;
• Responsible for overall management and of provision of an advisory role on all aspects of business services. This includes managing and coordinating the work of the administration, finance, IT and logistics teams;
• Ensure that program supports functions are reviewed and improved where necessary;
• Ensure accurate and timely
• Ensure that our practices is aligned with Oxfam’s values and policies, especially around financial management, staff management and procurement, both internally within Oxfam and externally within partners and suppliers organizations.
• support the CD in the business planning and reporting cycle, including planning, forecasting, budgeting, and financial analysis;
• proactively address the interface between Program and Program Services teams to ensure efficiency and accountability;
• Manage the Business Services Team to ensure they have the necessary skills and abilities to effectively deliver operational support and services to the organisation and to support other Oxfam staff in their capacity building work and to deliver relevant training and support to partner organisations as required;
• Regularly monitor and evaluate individual and departmental performance against objectives and ensure issues are identified and addressed;
• Develop and implement a detailed plan for building the business services capacity of partner organisations, especially in finance, and logistics. This will include needs assessment, capacity building approach and delivery plan including tools and methodologies, performance standards, and evaluation approach;

What we are looking for:

ESSENTIAL

• Master degree in accounting, finance or related discipline or a Master in Business Administration MBA;
• 5 to 10 years previous work experience in program support functions and management of it (finance, capital assets, information management and logistics) in emergency and development context essential;

• Capacity to analyse, develop solutions and communicate to a wide audience, diverse and complex problems, usually within organisational policy;
• Experience of managing a wide diversity of technical teams to deliver to tight deadlines;

• Excellent leadership and people management abilities, with motivational, talent development and change management skills. Able to manage and develop other people’s professional standards and potential;
• Analytical and strategic planning skills and the ability to handle multiple priorities;
• Leadership qualities and people management expertise to provide direction and effective support to a multi-disciplinary team.  Ability to build and performance manage high functioning team;
• Ability to present information and concepts clearly, both verbally and on paper;
• Computer literacy, preferably knowledge of Oxfam financial and project database systems;
• Excellent communication and interpersonal skills and a proven ability to be flexible in demanding situation;
• Ability to take considerable initiative and independence, and to take the lead and shoulder considerable responsibility without recourse to additional support.  Capacity to take decisions and to support others to take decisions.
• Good written and spoken French and English are essential.

EXPERIENCE, KNOWLEDGE & COMPETENCIES:

Self Awarness: able to develop a high degree of self-awareness around our own strengths and weaknesses and our impact on others. Our self-awareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes.  We self-moderate appropriately to different context thereby optimizing our ability to achieve goals.

Humility: Put ‘we’ before ‘me’ and place an emphasis on the power of the collective, nurture the team and play to the strengths of each individual. We are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization.  We work to achieve goals together not just individually.

System Thinking: view problems as parts of an overall system and our contributions to change in relation to the whole system, rather than reacting to a specific part, outcome or event in isolation. We focus on cyclical rather than linear cause and effect. By consistently

DESIRABLE:

• Experience in capacity building including coaching and providing feedback, and in the design and delivery of training;
• Diplomacy, tact and negotiation skills;
• Commitment to Oxfam’s overall aims and policies and experience of promoting gender equity and diversity and the interests of marginalized people in all aspects of Oxfam’s work;
• An understanding of gender, HIV & AIDS and diversity considerations within key areas of responsibility and commitment to addressing inequalities in the workplace and the programme;
• Ability and willingness to travel regularly, at times at short notice, locally, regionally and internationally.

Flexfam

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. We think this role would work particularly well as a partially home-based role or job share.

Alerte à l’escroquerie

Oxfam a reçu plusieurs signalements de récentes escroqueries menées en utilisant frauduleusement son nom. Ces messages portent souvent le nom et le logo d’Oxfam, donnant la fausse impression que ce sont des communications autorisées de notre part. Compte tenu de ces incidents, Oxfam appelle toutes les parties concernées à faire preuve d’une vigilance accrue dans leurs interactions avec des tiers par courriel, Internet, téléphone ou SMS.

Des tiers se faisant passer pour Oxfam pourraient chercher à obtenir vos renseignements personnels ou financiers, ou à vous exploiter en vue d’un gain financier.

Exemples récents

Loterie : Message envoyé par courriel, SMS, WhatsApp ou Messenger prétendant que le/la destinataire a gagné à une loterie. Les destinataires sont invité-e-s à fournir leurs coordonnées personnelles ou à effectuer un paiement pour réclamer leurs gains

Offre d’emploi : Fausse annonce de recrutement en ligne faite sous le nom d’Oxfam. Il est demandé au répondant de payer des frais (p. ex. : pour un uniforme, la vérification des antécédents, ou une assurance) avant de recevoir une offre d’emploi.

Il s’agit de propositions frauduleuses, d’escroqueries ou de tentatives de phishing (« hameçonnage ») auxquelles nous ne sommes nullement associés. Oxfam n’envoie pas de messages non sollicités et n’effectue pas d’appels téléphoniques pour annoncer qu’une personne aurait gagné un prix ou pour demander des renseignements personnels ou financiers. Oxfam ne demande jamais non plus aux candidat-e-s à un emploi de payer quoi que ce soit lors de ses procédures de recrutement. Si vous recevez un message de ce type envoyé sous notre nom et vous proposant un emploi, un entretien d’embauche, ou annonçant que vous avez gagné une tombola ou une loterie contre paiement d’une somme d’argent ou autre, nous vous conseillons vivement de ne pas y répondre.

Bien que nous prenions les mesures appropriées contre ces personnes sans scrupules, y compris des recours juridiques, nous tenons à vous informer qu’Oxfam et les membres de sa confédération ne seront en aucun cas tenus responsables de toute perte pouvant être occasionnée à un membre du public en raison de ses échanges avec des personnes ayant des intentions frauduleuses.

French: https://www.oxfam.org/fr/alerte-escroquerie

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

How to apply :

As part of your online application, please upload your up to date CV and a covering letter explaining your suitability against the essential criteria in the job profile.

About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries.

A thriving diverse Oxfam:

It’s people power that brings about change. To play our part as a global organisation working to overcome poverty and inequality, we need equality, diversity and inclusion across our community of staff, partners and volunteers. Together, we’re committed to becoming a more diverse workforce, better able to tackle the global challenges that face our world today.

To do that:

• We need to dismantle the unequal power structures that exist everywhere, this including Oxfam and the wider development and charity sectors.
• We need an inclusive Oxfam where everyone can bring who they are to our work and feels celebrated for the differences they bring.
• We want and need everyone, and that means we need you.

In response to Covid-19 if you are offered a role where you are required to travel between countries please ensure you have been briefed by the Hiring Manager about any changes to working or precautions you should take as part of your role.