Appel à candidature : INTERSOS recherche un Coordinateur des ressources humaines à Moldavie (H/F).

Main responsibilities and tasks

Ensure INTERSOS manages the Human Resources as a Responsible Employer:

Is responsible for all human resources management issues of the missions, ensuring they are aligned with HR policies and Responsible Employer frame;
Ensures implementation and revision of all HR Policies for international staffs adapting standard INTERSOS policies to the missions;
Works in close collaboration with the HQ Regional HR Coordinator to develop local policies defining or adapting INTERSOS standard policies to the missions.

Analysis of Human Resources needs:

Contributes to plan and define the Human Resources needs in coordination with the HOM (International and National) in the missions, analysing local capacities and supporting on identifying the optimum team set-up to properly achieve mission’s objectives and identifying key indicators in order to follow up the results, and revise the HR plan accordingly;
In coordination with the HOM defines HR strategies at missions level for the National staffs to ensure the missions count with the capacities and competences needed, in the short, mid and long term (recruitment, remuneration, management and learning development plans);
Provides advices and technical expertise to the HOM and relevant Coordinators, in order to design job profiles, organizational charts and decision-making channels for international and national positions.

Support to local recruitment:

Identifies the best local sources of recruitment according to the needs and objectives of the missions as well as define recruitment strategy based on the analysis of labour market with the objective of recruiting professionals and people with potentials to develop within the missions/organization;
Supervises the HR Manager ensuring that local staffs in the missions are properly recruited and that all staffs are managed according to INTERSOS HR vision, policies and values, and provides support and technical advice to the different Coordinators in order to grant fulfilment and coherence.

Management of Human Resources (International and National):

Defines and coordinates the internal communication policy, in collaboration with all field and coordination teams, organizing personnel meetings and broadcasting INTERSOS values and vision, in order to boost team building, people commitment, active participation and adherence to INTERSOS values;
Ensures systematic briefings of all International staffs in the missions and keep regular contacts to support them;
Provides expertise to Coordinators/supervisors/activity managers on how to manage HR (team management, conflict management, stress early detection, communication, meetings…);
Facilitates the resolution of conflicts among missions staffs and looks for a viable solution in case a direct intervention is not possible;
Makes sure that cases linked to behavioural issues are prevented, detected and managers;
Supports and coach as an expert all the Coordinators in their role of people’s managers.

Management of International staffs:

Coordinates with HQ HR Administration to follow up HR policies in particular staff separation clearance checklist, flight booking and leaves.

Management of National staffs in collaboration with the HR department:

Ensures alignment of mission’s objectives with HR institutional objectives beyond the missions (related with future HR capacity of the organization such as supporting development of staffs beyond missions roles, promoting spaces to train new staffs (first missions) or staffs under development plans, detachment, etc…);
Follows the HR and Administration related issues at mission level (recruitment, management and development of teams, contracting of national and regional employees’, remuneration of local and regional staff, etc.);
Guides and supervises the HR Manager in the local implementation of a fair rewarding policy in the missions in accordance to INTERSOS policies and local regulations checking monthly calculations of salaries and taxes, in order to ensure internal equity, adequate competitiveness and legal compliance;
Ensures a good knowledge of labour market: in terms of profiles available, level of qualifications, specificities, lead or request labour market studies and benchmarking studies.

Follow up of legal requirements:

Supports the HOM and the coordination to comply with the HR legal requirements of the specific country;
Supervises and manages administrative processes for all staffs and manage conflicts when they appear, in order to ensure labour legal compliance and to improve employer branding awareness;
Is responsible to make sure that Internal regulations and all HR related policies, procedures and administrative documents (i.e. employment contracts, payslip, etc.) are within the national legal framework;
Represents INTERSOS in meetings with Authorities and other NGOs for HR Administration related issues.

Education

Master degree in Human resources or relevant field

Professional experience

Minimum 5 years of HR management experience in NGO sector

Professional requirements

Proven experience as an HR coordinator or relevant human resources/administrative position
Knowledge of human resources processes and best practices
Experience with HR databases and HRIS systems
Understanding of sourcing tool
Ability to handle data with confidentiality

Languages

Closing date : 02/03/2023