Avis d’appel à candidature : La FMI recherche un(e) Assistant(e) administratif(ve) à Washington, DC – Etats-Unis.

 

 

 

 

 

 

Job Summary

Assists with the administrative workflow of the Front office and administrative and logistical project or mission support. Proofreads, edits, reviews, and formats documents, addressing routine questions and correspondence, maintaining databases, and referring complex issues to higher-level assistants or the supervisor. Participates on Fund-wide administrative committees and working groups, including those for technology reviews.

Major Duties and Responsibilities

  • Participates in the drafting of documents by integrating text, tables and charts from multiple sources/software applications. Drafts and edits routine correspondence on administrative matters. Proofreads and edits documents on behalf of supervisor and/or office/division staff; ensures correct grammar, spelling, and punctuation; formatting in accordance with Fund style.

  • Provides administrative and logistical support for mission teams both before and after the mission in coordination with field offices when necessary.

  • Organizes, files, and retrieves documents from electronic repositories. Maintains, tracks and extracts data from administrative, economic, and financial databases. Initiates standard reports to inform administrative decisions or check compliance with Fund procedures.

  • Reviews incoming and outgoing documents (such as board documents, briefing papers, back-to-office reports) and distributes board documents, including prior editing and formatting, to send them through the review process. Monitors and responds as necessary to e-mail, fields request for information/comment, and tracks/enforces all associated deadlines. Prioritizes, routes, and schedules work to ensure an appropriate and efficient resolution/response. Anticipates and resolves competing priorities or escalates to a senior assistant or supervisor when necessary.

  • Assists with first-line technical support to colleagues at all levels within the work unit on Fund systems, office productivity software, and other office automation technologies such as mobile technology and teleconferencing.
  • Organizes meetings, seminars, workshops, and/or conferences, including planning, material production, scheduling, logistical arrangements, and liaising with participants and speakers. Coordinates and publishes internet or IMF intranet postings for the work unit, including country entries. Requests interpretation services when needed.
  • On a rotational basis, with the management of the MCM Review Box following our internal guidelines (e.g., distribute documents for information, assign action items according to the MCM Policy Responsibilities list, etc.)

  • He/she should also be willing to occasionally work overtime, sometimes at short notice.

Minimum Qualifications

Educational development, typically acquired by the completion of a high school diploma or equivalent, supplemented by a minimum of six years of relevant experience, is required. External candidates must have spent at least two of the six required years of experience in a lead role.

A regular staff member who is selected to fill the vacancy will maintain their open-ended status. If the selected candidate is a contractual employee,  they will be offered a Term staff appointment. Staff members already on a term appointment will continue their current term but may receive an extension provided that their current term appointment has not already been extended.

A regular staff member who is selected to fill the vacancy will maintain their open-ended status. Staff members already on a term appointment will continue their current term but may receive an extension provided that their current term appointment has not already been extended.

Only candidates who are currently residing in the Washington DC metro area will be considered.

Application process

Closing date : March 26th, 2023