Avis de recrutement : Interpeace recrute un(e) Gestionnaire des finances et de l’administration en Somalie.

 

 

 

 

 

 

 

Duties and responsibilities

Scope and Impact

  • Specific responsibilities and objectives are assigned with some latitude for setting of priorities and technical approaches, using established practices and procedures. Unusual challenges may be discussed with supervisor or others for clarification of the policy.
  • Is recognized as the projects first reference for professional/Technical advice relating to accounting, Budgeting and reporting within the projects and grants assigned
  • Informs and interprets policy and practices within the units
  • Work conducted by the Finance and Administration Officer impacts specific job family, assigned grants and partners.

Planning and implementation

  • Develops clear goals that are consistent with agreed strategies;
  • Identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work;
  • Foresees risks and allows for contingencies when planning;
  • Monitors and adjusts plans and actions as necessary;
  • Uses time efficiently.

Specific Duties

Budget Management

  • Consolidates and reviews the final version of the budget or any subsequent amendment designed in collaboration with the relevant programme team before is sent to the (Manager) for further approval before final submission.
  • In coordination with the partner/s and the programme team, develop the PoWB according to available funding, distribute the approved annual budgets to partners and oversee the entry of budgets and budget revisions at QuickBooks and SunSystems.
  • Create donor reports in Q&A to monitor budget implementation and performance (BvA) of all the projects implemented at the designated geographical area and reports to the (Manager) and the programme team on any variances or potential deviations according to actual and forecasted expenditures.
  • Check monthly that the final booked expenses are in line with Approved budgets (including cost sharing) and that resources are utilized in line with the approved budgets and donor requirements.
  • At year end, prepare Partner draft Financial Statements for the consolidated Audit. Coordinate any Statutory or Donor audits and, with the assistance of the (Manager), respond to audit queries.
  • Monitor that organizational performance actions stated at the Summary of Outstanding Audit Recommendations Report SOAR report for the assigned partner/s are implemented until issues are resolved.
  • Review monthly that Cash Transfer Request (CTR) are produced by each partner according to cash flow and budget availability and that funds are utilized according to approved plan (CTR). Update estimates included in the CTR in discussion with relevant programme team.
  • Monitor that expenditures are processed and authorized according to Interpeace Delegation of Authority and other policies (as Procurement Manual).
  • Monitor compliance with grant funding requirements (Donor rules and regulations as eligibility of expenditures).
  • Prepare grant expense reports for all the projects implemented at the designated geographical area and ensure accuracy with SunSystems before they are submitted to any external party.
  • Participate in Programme team meetings and contribute to Programme strategy, activity planning and Programme development as requested.

Qualifications:

Education

  • Degree in Business Administration, finance, or related field from a recognized University
  • Accounting certification (partial or full CPA or equivalent)
  • Have demonstrated high understanding of finance and accounting matters preferably within the not-for-profit sector
  • Professional membership with a recognized body is an added advantage

Experience

  • Minimum of three years of relevant and progressively responsible experience in the professional field of finance and accounting in not-for-profit setting.
  • Experience of computerized accounting software, preferably QuickBooks and ERPs, preferably SunSystems. High level of IT proficiency in use of all MS Office applications.
  • Proven experience in budget management and internal controls
  • Ability to work successfully as part of a diverse and multicultural team
  • Experience of conducting capacity-building for partners and staff on financial systems and good financial practices. Experience working in field locations.

Competencies

  • Strong accounting knowledge and operating capacity. Experience in financial bookkeeping within the local context
  • Strong budget management skills; financial internal controls; source documentation verification; preparation of payment vouchers; and procurement processes
  • Ability to perform detailed work, frequently of a confidential nature and/or to handle a large volume of work systematically, effectively and accurately
  • Ability to foresee risks and allow for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
  • Ability to take ownership of all responsibilities and honor commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules.
  • Ability to work in a multicultural environment successfully and to demonstrate gender-responsive and non-discriminatory behavior and attitudes.
  • Strong written and oral communication skills in English. French and Spanish is desirable.
  • Ability and willingness to travel within and outside the country.
  • Experience with non-profit or international organizations.
  • Strong commitment to supporting local peace building initiatives and to the values and working principles of Interpeace.

How to apply

Qualified candidates are invited to submit their applications as early as possible, and no later than 10 April 2023, 16:00hrs, Mogadishu/Hargeisa time via the following link: Link