Avis de recrutement : SafeWorld recrute un(e) Assistant(e) administratif(ve) en Ouganda.
Job purpose:
This role will work closely with the Finance & Admin Officer as well as the Logistics and Operations Officer to ensure the smooth running of Saferworld office in Kampala. S/he will provide logistical and administrative support to ensure efficiency and effectiveness.
Roles and responsibilities:
Office Management (General Administration)
- Receive and direct incoming calls and greet visitors to office
- Provide general information and assistance
- Ensure efficient services are provided, liaising with Saferworld’s IT Consultant, Finance and Operations persons in Kampala where necessary.
- Manage office inventory and store while tracking usage
- Photocopy, bind, laminate documents and undertaken general administrative duties in the office.
- Take charge of the mail box and ensure timely checking of any incoming parcels
- Support in all administrative tasks in the country office
Programme Administration
- Administratively support all staff, volunteers and partners.
- Organise meetings, taking minutes and distributing appropriately
- Develop and maintain a documentation system with up-to-date information for all partners and volunteers.
- Supporting scheduling of Programme meetings.
- With guidance from the Finance & Admin Officer and Logistics and Operations Officer, organize and coordinate all programme events, undertake all necessary documentation/reporting processes relating to these events.
- Develop and maintain a system to manage Programme documents and records.
Any other duty may be assigned to the post holder as required by the Line Manager
Key working relationships
Finance & Operations Manager, HR Officer, Operations and Logistics Officer, Finance and Admin Officer,
Person specification
Knowledge, qualifications and experience
- At least 3 years’ administrative experience preferably in INGO
- Excellent computer skills (word, Outlook, Excel, Power Point, internet)
- Ability to solve basic network IT problems and willingness to develop these skills.
- Excellent written and verbal communication skills (English)
- Experience of a demanding workload and ability to prioritize and effectively manage time in order to deliver high quality work to tight schedules
- Proven ability to build and maintain relations with colleagues, volunteers, SW stakeholders, including managing difficult situations
Skills and abilities
- Strong written and verbal communications skills.
- Strong interpersonal skills
- Demonstrated ability to prioritize multiple projects simultaneously and exercise confidentiality.
- Demonstrated commitment to working with a diverse staff.
- Good basic budgeting and cash management
- Attention to detail
Personal qualities
- Commitment to and compliance with Saferworld’s safeguarding principles
- Commitment to respect and value equality and diversity, and understanding of how this applies to own area of work
- Commitment to own continuing personal and professional development
- Commitment to the vision, mission and values of Saferworld
Other requirements
- The job may require prolonged periods of desk sitting and working on a computer.
- The position is based in Kampala, with potential occasional travel to field offices/project sites.
Deadline for applications: 14 April 2023