Avis de recrutement : DAI Global recrute un(e) Directeur des finances et de l’administration au Mozambique (H/F).

 

 

 

 

 

 

Representation

Play a key role in representing the project to Mozambican government, banks, USAID representatives and other relevant stakeholders as needed in Nampula and elsewhere.

Management

Responsible for providing training, direction, coaching, and mentoring to project Accounting/Finance staff. Responsible for gaining comprehensive knowledge of project’s Field Operations Manual (FOM) and for identifying areas where policies, procedures and/or practices may not be fully aligned with project practice and advising project management with options and recommendations. Responsible for coordinating documentation requirements with various departments in relation to procurement, grants, logistics, human resources, inventory management, and other areas. Design and maintain administrative filing system; responsible for providing training to staff on finance procedures and documentation requirements. Support daily administrative and clerical services. Ensure overall office facilities are well maintained, such as electricity, water supply, and phone usage and that staff and project needs for equipment, supplies, furniture, etc. are met. Support logistics planning for program activities. Organize, manage and process all official DAI correspondence. Draft documents as needed. Receive requests for translation of documents and conduct translation or send the documents to the appropriate location for translation.

Financial Reporting

Develops and maintains reports of status of financial management activities (i.e. monthly and quarterly reporting). Responsible for ensuring project assets/inventory report is balanced against the general ledger/FAS prior to submission to USAID. Responsible for ensuring that any/all contractual financial reporting requirements are identified and complied in a timely and accurate manner. Ensures that tax reporting procedures are well documented to facilitate preparation and submission in a timely manner Reviews and submits monthly reconciliation reports Monitors and submits advance, commitment, and grant reports as applicable. Develops and submits other project reports necessary and based on registration requirements to local authorities. Monitors and reports on partner/vendor payment schedules and obligations. Provides annual budgets of expenditure as well as quarterly forecasts against budget statements (accruals, pipelines, etc.) as applicable.

Audit

Manages preparation of internal and external audits. Supports responses and actions to internal audit comments. Conducts daily reviews of backup documentation to ensure completeness, accuracy, and full compliance with all regulations and the Field Operations Manual (FOM). Performs regular spot audits on project’s files and operating procedures in Maputo and Pemba offices. This will likely require travel to Pemba office approximately once every month. Additional travel may be required based on the needs of the project. Ensures adequate backup documentation is uploaded to relevant system according to set deadlines.

Policies & Procedures

Ensures that policies and practices are carried out in accordance with GAAP standards; project internal controls are established and implemented in accordance with DAI policies, USAID rules/regulations and the terms of the contract.

General Accounting/Financial Management

Reviews wire requests for field project implementation. Conducts regular cash flow analyses to ensure availability of funds and the accurate maintaining of bank balances. Responsible for accurate and timely processing of invoices, advances and reimbursements, checks, and wire transfer payments. Ensures the timely deposit of cash receipts. Responsible for ensuring petty cash is maintained at a feasible level for operational activities and that petty cash procedures are followed. Ensures the safeguard of bank checks, and cash receipts. Ensures proper segregation of duties within the Finance/Accounting Department. Manages banking relationships and coordinates periodic updates for checking account signers. Reviews and approves bank reconciliations performed by the Accountant. Prepares and reviews project cost data prior to submitting Oracle data reports to DAI Washington. Maintains file management systems for soft and hard copy documentation. Establishes guidelines for maintaining sub-grant and other partnership files and activities as applicable. Maintains files on grant/procurement/subcontractor documents and modifications as applicable. Directs the schedule of financial activities to ensure the timely preparation of budget related reports. Supervises periodic cash counts. Ensures non-billable expenses are thoroughly reviewed and are kept to a minimum. Ensures that foreign taxes paid, if any, are tracked, recorded, and reported to USAID in accordance with ADS guidelines.

Travel Advances & Reimbursements

Follows and maintains procedures to ensure accurate and timely payment of travel advances, reimbursements for staff and partner travel. Maintains procedures to ensure accurate and timely reconciliation of travel advances. Reviews outstanding advances and aging reports for accuracy.

Payroll

Ensures the timely and accurate processing and review of all payroll transactions, assuring compliance with established employment agreements and modifications. Approves overtime expenses (if applicable per Project Schedule of Authorities). Ensures staff compliance with timekeeping policy and recordkeeping. Serves as backup for payroll processing when applicable.

Financial Systems

Oversee and monitor use of field accounting system (FAS), cloud software for backup documentation, DAI’s project management system (TAMIS), etc. Communicates with home office system support teams on system or operations troubleshooting technical issues. Trains finance staff in any financial system knowledge gap. Ensures that voucher files are scanned and uploaded to DAI’s System for the Electronic Archival of Financial Documentation.

  1. 4. Qualifications
  • B.A. Degree in Accounting, Finance, Business Administration or equivalent. Advanced degree
  • MBA, CPA or equivalent preferred.
  • 10+ years of relevant experience and progressive responsibility in finance and accounting, and project operations at the senior-level of an organization.
  • Demonstrated capacity in working and managing large amounts of data with accuracy.
  • Demonstrated supervisory experience, 2+ years of experience in a supervisory role preferred.
  • Ability to respond effectively to sensitive inquiries or complaints.
  • Experience with enterprise accounting software, and Microsoft office suite.
  • Demonstrated knowledge of internal controls and audit processes (e.g. procurement, local subcontract agreements, etc.).
  • Experience with grants or small grants under contract programs highly preferred.
  • An articulate individual who possesses excellent communications and personnel management skills and who can relate to people at all levels of an organization.
  • An energetic, forward-thinking and creative individual with high ethical standards and appropriate professional image.
  • An extremely well organized and self-directed individual with sound technical skills, analytical ability, good judgment, and strong operational focus.
  • Language skills in English and Portuguese is required.
  • Willingness and ability to travel between project offices as required.

Apply here

Closing date : April 17th, 2023