Avis de recrutement : OIT recrute un Assistant administratif et financier à Nairobi, Kenya.

The position will be located in the ILO Country Office in Abuja. The main objectives of the International Labour Organization (ILO) in Africa are to promote rights at work, encourage decent employment opportunities, enhance social protection and strengthen dialogue on work-related issues.

The project is centrally managed by the ILO Regional Office in Africa. The ROAF has overall political and management responsibilities for the promotion of ILO principles, policies and decent work priorities in the region as well as provides strategic guidance and support to all country offices and Decent Work Technical Support Teams (DWTs) in Africa. Furthermore, the ROAF is responsible for promoting collaboration on decent work issues with continental institutions like the African Union, African Development Bank and United Nations Economic Commission for Africa. The main objectives of the ILO in Africa are to promote rights at work, encourage decent employment opportunities, enhance social protection and strengthen dialogue on work-related issues.

Africa’s population is rising the fastest. The pressure to provide decent work opportunities for new labour market entrants will be particularly acute in Africa. The ILO in the region has given priority to promoting employment in the rural and informal economies, and underscored the need for action to tackle youth unemployment. Building the capacity of its constituents to contribute more effectively to the achievement of equitable and inclusive growth is a major urgency.

The Finance & Administrative Assistant will work on the 2nd phase of the “Accelerating action for the elimination of child labour in Africa” project. This project has the overarching goal to accelerate the elimination of child labour in Africa, through targeted actions in selected supply chains in Cote d’Ivoire, Ghana, Kenya, Mali, Nigeria and Uganda. It will address child labour in a multi-country and multi-sectoral approach, enhancing synergies and developing innovative and evidence-based solutions in contexts where more than one prominent driver of child labour coexist. The outcome of the project will go beyond the targeted countries, thus benefiting the whole region through the promotion of partnerships and knowledge sharing.

Reporting Lines: 

Under the overall responsibility of the Director of the ILO Country Office in Dar es Salaam, the Finance & Administrative Assistant will report directly to the National Project Coordinator and, will undertake the following tasks within the Project:

Description of Duties

• Undertake and complete a range of specialized finance support functions and services. Initiate, process, review and follow up on administrative actions, including verifying that information and documentation is in compliance with financial rules and regulations, policies, procedures and applicable standards
• Assist in preparing project budgets, project document revisions, budgets for activities and expenditure forecasts. Assist and guide project management in monitoring project funds as well as in maintaining the internal financial controls of projects.
• Assist in processing payment requests and maintaining project financial transactions in accordance with the ILO financial rules and regulations.
• Collect quotations, prepare Purchase Orders (POs) in ILO`s ERP system, external collaboration and service contracts, and agreements with partners. Assist in issuing and monitoring of external collaboration contracts and service contracts. Ensure timely discharge of financial responsibilities of the project’s contractual obligations to third parties based on ILO rule
• Assist in providing information to project’s Implementing Partners on ILO administrative and financial procedures. Inform potential difficulties that may arise from the administrative and finance management
• Work in close collaboration with Programme and Finance Units with preparing Office Financial Clearance and Budget Revisions for project-related activities
• Perform administrative tasks, including logistical support to the project personnel, travel arrangements (including TA request), visas, hotel reservation, etc., and provide logistics arrangements for meetings, conferences, seminars, and workshops
• Provide support for incoming and outgoing missions and provide briefing materials and support to project staff undertaking project activities.
• Assist in drafting terms of reference for project external collaboration contracts and service contracts under the guidance of National Project Coordinator and Programme Manager.
• Review project documentation for clarity and consistency as required.
• Organize data and information, prepare and maintain various official records and documents.
• Perform other tasks as requested by the National Project Coordinator and the Director of the Country Office.

Required qualifications

Education

Completion of secondary school education plus formal training in accounting and/or finance and administrative field from a recognized commercial school or equivalent.

Experience

Minimum of five years of professional experience in the relevant occupational area.

Languages

Fluency in English is required. A working knowledge of relevant local language is an advantage.

Competencies

• The person must have good knowledge of administrative procedures and accounting principles, ability to search and retrieve information from central databases and compile reports, operate computer program and software packages for various administrative actions, good drafting skills, ability to establish and maintain effective relationships with officials at all levels and ability to work accurately with administrative data.
• Good knowledge of the office administrative and personnel rules, regulations, practices and procedures.
• Good knowledge of national/local laws and regulations as pertinent to the areas of responsibility.
• Good knowledge of the office’s programming matters and activities.
• Excellent analytical skills.
• Ability to communicate effectively both orally and in writing.
• Excellent drafting skills.
• Good negotiation skills.
• Ability to clarify information.
• Good computer applications skills.
• Proven ability to deal with confidential and sensitive matters.
• Good organizational skills. Ability to work on own initiative as well as a member of a team.
• Ability to deal with people with tact and diplomacy.
• Must display a high standard of ethical conduct and exhibit honesty and integrity.