Avis de recrutement : COOPI recrute un(e) Responsable de projet basé en Gambie.
Description of the role
The Project Manager is responsible for the overall activities’ planning, execution and reporting of the project, and for the implementation of effective project tracking, review and troubleshooting mechanisms. He/she also is directly assigned to, and responsible of the supervision of all logistics, HR, financial and overall functioning aspects for his projects.
Main responsibilities
Country Strategy, planning and program development in The Gambia
- Support to identify needs and opportunities for expanding COOPI’s interventions in the country through field missions, needs assessments, and data analysis;
- Together with the regional team, develop COOPI’s intervention strategy for the country;
- Support COOPI’s positioning with key stakeholders in the country.
Program management
- Provide overall managerial oversight over the team assigned to the project in the portfolio;
- Supervise the accurate design of project planning tools in line with the project guidelines and description, guaranteeing the smooth implementation of all activities;
- In collaboration with the MEAL Regional department, supervise the implementation of the MEAL plan and regularly review data;
- Plan and monitor the activities’ progress, in compliance with donor regulations and contracts, as well as COOPI’s procedures;
- In collaboration with the Administrative and the Logistics team, plan and monitor the expenditures in line with the project’s implementation needs;
- Manage the goods purchased for the project; for all goods purchased by the project, support updates of the inventory and guarantee the respect of the policies and guidelines, in cooperation with the Logistics Office;
- Finalize the data provided by his/her team, support the preparation of narrative and financial reports expected by the donor;
- In collaboration with the regional Team, prepare all the formal communication and contract modification requests (ex. budget modification) of the project;
- Execute any other task necessary to good and timely completion of the projects;
- Ensure the transversal application of protection, environment, and disability considerations, do no harm principles, and conflict sensitivity.
Human resources
- Support in hiring of new staff directly related to the project;
- Ensure adequate induction for newly hired staff, including orientation about COOPI’s Code of Conduct and PSEA policy;
- Follow and enforce all COOPI codes of conduct and policies (globally and in-country);
- Coach and orient project staff by maintaining a two-way feedback channel and conducting staff appraisals at key milestones and advise senior management on actions to be taken;
- Support the Coordination in maintaining a good understanding of the HR needs in the basis and across projects.
Administration
- Ensure the proper implementation of purchasing and service procedures;
- Ensure the correct management of the safes and the project’s bank accounts, by directly managing or by regularly controlling the project accountant, if available;
- Ensure the correct project accountancy and all accountancy documents filing, by monitoring the accountants or by directly performing the accountancy, in case there was no accountant;
- Verify the correct administrative management of the projects in compliance with COOPI and the donor’s procedures;
- Ensure the correct filing of all project’s administrative documents;
- Monitor expenses in accordance with the budget, and provide the accountancy data to the PM so as to allow him to monitor and plan the expenditures and to request funds;
- Support the elaboration of eventual contract modifications, and the preparation of all necessary projects documents;
- Contribute to the development of the project’s financial planning;
- Prepare the intermediate and final financial reports for the projects under his responsibility.
Others
- Execute any other task necessary to good and timely completion of the projects;
- Work closely with communication team.
Requirements
Essentials
- Master’s Degree in Humanitarian / Development Studies / Social Sciences or any related field;
- At least 2 year of field working experience in / with INGO on Project Management;
- Proven interest & commitment to humanitarian and development principles and a demonstrable understanding of conflict/post conflict development contexts;
- Expertise in sustainable livelihoods, safety nets programs, in particular;
- Data collection, analysis, and report writing including post-distribution monitoring (PDM);
- Excellent written and spoken English;
- Demonstrated success in community resilient programs and technically sound in Cash transfers, capacity building and other social protection components;
- Proven commitment to accountability practices;
- Excellent Microsoft Office applications skills;
- Knowledge of and adherence to Code of Conduct, understands other international development guidelines;
- Ability to function effectively under stressful conditions such as heavy workloads, and deadlines;
- Excellent communication skills, calm, with a good sense of working in inter-cultural environment;
- Ability to plan, organize work, communicate and reports effectively (both in writing and verbally);
- Proven ability to prioritize tasks and meet deadlines.