Palladium recruits an Operations and Grants Officer

Company Overview:

Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits. 


For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved – and is committed to continuing to improve – economies, societies and most importantly, people’s lives. 


Palladium is a child-safe organisation, and screens applicants for suitability to work with children. We also provide equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status. 

Project Overview and Role:

Palladium is appointed by USAID to manage USAID-funded Health technical Assistance Project (BANTU), to support USAID Indonesia’s Country Development Cooperation Strategy (CDCS) by rapidly leveraging specialized short and long-term technical assistance to USAID, USAID-funded programs; the Government of Indonesia (GOI), and other organizations and agencies as required.

The Operations and Grant Officer is a full-time position to support Deputy Chief of Party (DCOP) of the BANTU Project.   This position will manage all issues related to administrative matters of the grant; proposal and budget review, develop grant agreement, monitor the contractual obligation including reporting, compliance, milestone and the close-out of the grant, and to provide support for the project’s operations.

 Primary Duties and Responsibilities:

  1. Project Operations:
  • Responsible for overall operations of the project including HR and Talent’s Management aspects;
  • Provide administrative and logistical support to DCOP and TA experts as required;
  • Develop and maintain comprehensive project deliverables’ calendar and tracker including BANTU’s grantees’ and sub-contract’s deliverables;
  • Assist DCOP to compile and document program information for reports, annual workplan and PMP, publications and communications, as needed;
  • Manage the project procurement and purchasing;
  • Manage project’s formalities in collaboration with Sr. Finance Officer;
  • Develop minutes of meeting and other project-related meetings;
  • Assist DCOP in preparation, review and editing of documents, presentations, reports, proposals, and other documents as needed;
  • Maintain shared document libraries, archives, calendars, etc., using Palladium web-based management information systems;
  • Assist with special projects and perform other duties as required.
  1. Grant Management:
  • Support the DCOP on timely completion of administrative paperwork required for formulating, negotiating, obtaining approvals, executing, monitoring, and processing funds request for grants;
  • Work with DCOP and Sr. Finance Officer to review and analyze grant budget estimates for allowability, allocability, reasonableness, and consistency;
  • Develop complete grant packages, including grant agreements, using existing templates with the required back-up documentation for each grant and work with DCOP to obtain required contract management services and USAID’s CO/COR approval;
  • Work with Sr. Finance Officer to track and monitor grantee’s milestone and expenditure periodically as per the grant/sub-contract agreement, and ensure timely submission, reporting to DCOP, and filing of all paperwork in hard and electronic forms;
  • Regular monitoring and communication with grantees on activities under the grant agreements;
  • Review and provide feedback on the reports and supporting documentation submitted by grantees;
  • Establish and maintain a proper filing system to maintain a complete record of all types of grants issued by the project;
  • Coordinate with grantees to facilitate grantee signature on contracting documents, draft memos, prepare goods-received notes, maintain equipment lists, and manage milestone and expense trackers;
  • Coordinate grant-related purchases and compliance with Sr. Finance Officer and DCOP;
  • Any other task assigned by the DCOP.

 

Required Qualifications:

  • Bachelor’s degree in project management, business administration, finance, or related fields;
  • Minimum six (6) years’ experience in project operational support and grants management – preferably with international NGOs;
  • Proven experience and extensive knowledge of USAID management, operations, and financial/budget systems is desirable;
  • Demonstrated experience in project/program administration and organizational skills, including the ability to multi-task, and work in a high-pressured environment;
  • Extensive experience in financial processing and grant management;
  • Demonstrated ability to be proactive in managing work priorities, juggle competing tasks, and work with minimal supervision;
  • Proven ability to work effectively and collaboratively with a small-dynamic team;
  • Positive attitude and willingness to “go the extra mile” to ensure that the job is completed in a timely and accurate manner;
  • Good written and verbal communication, liaison and interpersonal skills;
  • Fluency in English and Bahasa Indonesia required;
  • Excellent skills in Microsoft Word, Outlook, and Excel;
  • Excellent skills in database applications.

 

Apply here