Avis de recrutement : INTERSOS recrute un.e Expert.e en pharmacie basé en Afghanistan.

Main responsibilities and tasks

Pharmaceutical Management

The Mission Pharmacist oversees monitoring all pharmaceutical matters regarding stock and supply across the Mission, in collaboration with the Central Pharmacists (supervised by the Mission Pharmacist) The Mission Pharmacist shall ensure that the items in stock are on good standards of humidity, safety, and temperature, acting when the indicators are not adequate or when there is shortage or overstock.

Procurement

The Mission Pharmacist is in charge of the Medical Procurement Process from the Programs’ perspective. With the support of the Central Pharmacists, Medical Coordinator, Project Managers and other field positions, the Mission Pharmacists shall prepare the needs assessment, proposal’s budget, procurements request and choose the items from the market, in collaboration with the logistics and projects.

Training

The Mission Pharmacist shall work towards the development of the mission and his team, by developing presentations and trainings from the scratch or based on available models, prepare a timeline for delivering it and collect feedback for continuous improvement.

Data Analysis, Collection and Treatment:

Analyze the data to optimize the management of health consumables, equipment and medicines (needs assessment, purchase, control, supply, cold chain, expiry dates, overstock/shortage etc.);
Contribute technically to the writing of donors’ reports and proposals specifically for information on pharmacy; Have technical oversight on data collection (in/out, consumption) of bases and health facilities and ensure accurate data entry into the pharmacy management software (currently tools on excel/IMS)
With the Medical Coordinator improve the loan/return policies and donation of drugs and medical items.
Work in collaboration with the medical department to check, in relation to epidemiological data, the status of stocks and the consumptions and assess the appropriateness of prescriptions.

Mission Strategy:

Conduct regular assessment visits and support Central Pharmacist field visits, in order to ensure proper management of drugs at both base pharmacies as well as health facilities.
Provide training and technical support to the pharmacists and staff in charge of pharmacies on: Stock management, rational use of medicines, substitution and therapy options, and analysis of consumption of health facilities.
Provide technical support to staff in charge of pharmacies in health facilities supported INTERSOS.
In collaboration with Logistics department ensure proper local market assessment in time.
The mission pharmacist will be responsible to follow up on Inventory Management System (IMS) and to be updated in time.

Reporting and Representation

Ensure the appropriate filing of documentation and archives.
Maintain and share an annual INTERSOS pharmacy activity planning.
Participate in base coordination meetings.
Participate in external meetings related to pharmacy and INTERSOS projects (Health Cluster, etc.);
Participate in health team meetings.
Share monthly copies of all relevant data including AMC, stock reports, with the Health Coordinator and HQ Medical Unit.
Write a monthly activity report to be transmitted to Situation Report.

Stocks Management:

Conduct pharmacy assessment of the Pharmacies, focusing on: Stock movements both computerized and physical, anticipation and management of expired drugs, organization of the stock for project requirements (according with donors);
Develop of pharmaceutical SOP and tools for stock management of the base pharmacies and health facilities, in collaboration with project managers, training or implementation, monitoring and evaluation;
Support the implementation, the understanding and application of procedures and tools used at base level and health facilities supported.
Supervision of pharmacovigilance including the review of report concerning the quality of a drug in accordance with INTERSOS pharmaceutical management procedures;
Supervise the stock management of particular pharmacies (first aid kits, etc). Inform the Health Coordinator in case of irrational consumption or any misuse of pharmacy items;
Technical oversights on adaptation of SOP to meet the national legislation, in particular for narcotic and psychoactive medicines, ensure quality and safety;

Staff Management:

Conduct the appraisal of the Central Pharmacist and support the appraisal of Pharmacy Storekeeper (if any)
Develop an Annual Planning for the activities of the Central Pharmacist.

Supply Management:

Ensure in collaboration with the logistics department, procedures with the local health and administrative authorities to obtain import licenses and taxes exemption.
Participate in the technical inspection of local suppliers where appropriate;
Place orders in collaboration with the Health Coordinator and monitor the purchase orders sent to HQ in collaboration with the Logistics Coordinator;
Work with logistics and medical departments of the mission and Headquarters for the purchase of consumables, equipment and medicines, in accordance with INTERSOS and donors procedures;

Technical Support:

Draw up in collaboration with the Medical Coordinator the Job Descriptions of the members of the pharmacy team and play an active role in recruitment.
Strengthen the capacity of health facility teams so that they can assume duties independently and can be critical in terms of consumption.
Support, in collaboration with Medical Coordinator/ Logistic coordinator, the settlement of new warehouses when needed, including settlement of appropriate management tools, human resources and training implementation and follow up.
The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.

Education

Mandatory: Pharmaceutical Sciences/Pharmacy Degree.

Professional experience

Minimum three (3) years of working experience in a hospital/health facility set-up or relevant position.
Humanitarian: Experience with Internally Displace People, volunteering on humanitarian activities and projects;
International: Attendance to international conferences, exchange in a different country, participation on NGOs (humanitarian, pharmaceutical, student, etc.);
Technical: Previous position in pharmaceutical management, such as community pharmacy, primary health care center, health and/or pharmaceutical supplier, pharmaceutical industry logistics.

Deadline : April 30^th, 2023