Ministry of Agriculture

Agricultural Infrastructure and Youth in Agribusiness Project

Loan No.: 2100150035995

Project ID No.: P-MW-AAZ-004

Invitation for Bids (IFB)

IFB Title : Supply, Delivery and Installation of Rice Processing Equipment at Linga in Nkhata Bay and Dwambazi in Nkhotakota

IFB Number : AIYAP/GDS/10-2020

Date    of Issue : 31st October, 2020

 

 

 

  1. This invitation for bids follows the General Procurement Notice (GPN) for this project that appeared in United Nations Development Business online (UNDB Online) of 8th February 2017 and on the African Development Bank’s Website (http://afdb.org) ;
  2. The Government of Malawi has received a loan from the African Development Fund (ADF) in various currencies towards the cost of the Agricultural Infrastructure and Youth in Agribusiness Project (AIYAP) which is being implemented by Department of Irrigation Services under Ministry of Irrigation and Water Development. It is intended that part of the proceeds of this loan will be applied to eligible payments under the contract for supply, delivery and installation of Rice processing equipment at Linga in Nkhata Bay and Dwambazi in Nkhotakota.
  1. The Ministry of Agriculture through Agricultural Infrastructure and Youth in Agribusiness Project now invites sealed bids from eligible suppliers for supply, delivery and installation of Rice processing equipment at Linga in Nkhata Bay and Dwambazi in Nkhotakota. Bidding will be conducted in accordance with International Competitive Bidding (ICB) Procedures contained in the Bank’s Rules and Procedure for Procurement of Goods ;
  2. Interested eligible bidders may inspect the bidding documents at Procurement Unit at the address given below under paragraph 10 from 09:00 am to 12:00 noon and from 1:30 pm to 4:30 pm from Monday to Friday except on weekends and public holidays from 2nd November 2020 ;
  3. A complete set of Bidding Documents in English Language may be purchased by interestedbidders from the address given at paragraph 10 upon payment of non-refundable fees of Malawi Kwacha Ten Thousand or equivalent in freely convertible currency. The method of payment is cash or bank Certified Cheque ;
  4. The provisions in the Instructions to Bidders and in the General Conditions are those of the Bank’s Standard Bidding Document for Procurement of Goods and Works ;
  5. Bids must be delivered to the address below under paragraph 11 and must be deposited in a Tender Box marked“PU-10-/10/AIYAP/GDS/10-2020” at or before 14:00 hours local time on or before 16th December 2020 and must be in a completely sealed outer envelop marked outside “Bidding Documents for supply, delivery and installation of Rice processing equipment at Linga in Nkhata Bay and Dwambazi in Nkhotakota” .Late bids will be rejected
  1. Bids shall be valid for a period of 121 days from the date of bid opening and must be accompanied by a Bid Security in the amount of US$ 5,000 for each Lot raised from a reputable banking institution ;
  2. Bids will be publicly opened on 16th December, 2020, at 14:00 hours local time in the presence of bidders and or bidders’ Representatives who choose to attend at the physical address given under paragraph 13 below ; 
  1. A pre bid meeting will be held as follows :

Date : 1st December, 2020

Venue : Department of Irrigation , Main Conference, Off Paul Kagame Road, Opposite NACT

Time : 10:00 hours local time

  1. Name and physical address for bid inspection and purchase.
Department Of Irrigation Services, Off Paul Kagame Road, Opposite NACIT
Finance Department
P.O. Box 30797
Lilongwe 3, Malawi
Cell: +265 999794120/ 0999861171
Email : [email protected] and [email protected]
Attention : Vincent Chimota/ Lloyd Chapatali
12. Name and physical address for bid submission:
The Chairperson, IPDC `

Ministry of Agriculture

AIYAP

P.O Box 30134

Capital Hill

Lilongwe

ROOM 76

Attention: Chester Gondwe/ Andrew Howahowa

  1. Name and physical address for bid opening:

Ministry of Agriculture

Main Conference Room

P,O, Box 30134

Capital Hill

Lilongwe

Malawi