Total recrute un responsable des achats, Johannesburg, Afrique de Sud
Job Description
The Purchasing team seeks to appoint a Buying Manager!
You will be required to fulfill the following key responsibilities:
MANAGE TRANSACTIONAL/TACTICAL BUYING
- Perform all processes related to tactical sourcing activities including management of ad-hoc and once off purchases.
- Monitor delegated spend and ensure approval is done within compliance of purchasing policies
- Manage approval of Purchase Orders within agreed SLA as per the process
- Serve as a liaison with internal and external stakeholders and resolve all PO related queries
- Assist in the assessment of supplier performance
- Occasionally assist in high value tenders when required
- Manage exceptional purchases requests including contracting
MANAGEMENT OF PURCHASING PROCESSES, TOOLS AND SYSTEMS
- Source in best practice from the Total Group (& industry standards) and translate it to local Total South Africa standard for implementation and process improvement.
- Be the custodian of all Purchasing Policies, Procedures and Business Templates,
- Evaluate & identify opportunities to improve the purchasing process and all supporting business processes under the purchasing
- Ensure effective execution, coordination of business support obligations of the purchasing function
- Document Management and updating Procurement Website on Internet/intranet
- Conduct customer satisfaction audits to business and implement action plans
- Be the custodian of all current and to-be deployed purchasing systems and tools – OPTMA, AGORA, ARIBA e-sourcing, SAP. Track and Clear all integration issues between OPTIMA and SAP or any other systems
- Initiate and participate in projects to develop new tools and ensure deployment of e-Auction and all e-procurement tools as a key user for Purchasing department
- Assist users in the daily use of Purchasing IT tools and in the resolution of difficulties encountered by users.
- Manage the performance of IT tools and in particular track ticket management, resolution and revenue until closing
REPORTING
- Co-ordinate and compile reporting weekly and monthly to Purchasing Manager on all activities
- Track progress against purchasing set targets
- Report quarterly results to Group and compile BBBEE Board Report
- Coordinate, consolidate the Annual Purchasing plan and ensure frequent updates
- Improve reporting and create reporting dashboards, manage and compile Tender Register, Vendor Register and Contracts Register
- Assist category managers with spend analytics reports
- Report monthly and quarterly on BBBEE Spend
- Manage OPTIMA, SAP and all system related queries and become the super-user
- Record and manage the Exceptional Purchases
- Track and Clear all Open POs within prescribed period for CAPEX and 6 months for OPEX .
- Manage and monitor all SLA between the Purchasing Department and all Business Units
MASTER DATA MANAGEMENT
- Manage commercial vendor pre-qualification and due diligence checks
- Performing on-boarding process documents and checks before on-boarding
- Vendor database management ensuring sufficient vendor database for categories or spend
- Periodic (min 6 month) review of Supplier database and deactivating dormant suppliers
- Organize and conduct supplier forums
- Handle & resolve vendor complaints in accordance to the Internal Complaints policy
GOVERNANCE
- Implement the Purchasing Transformation Roadmap on Preferential Procurement and Supplier Development
- Manage all Audits (internal, external and group audits and ensure all Audit findings are actioned and closed.
- Monitor and control deviations and non-compliance to the process
- Ensure smooth running of the Tender Committee Meetings
- Ensure effective business support(secretariat services) by being the Tender Committee Secretary
- Ensure Vendor and Material Master data update for process approval in control of Principal
- Define & update the procedures of Purchasing to standardize working methods.
- Project Manage all business process improvement projects in the Purchasing Department
Candidate profile
To succeed in this role you will need the following qualifications, experience, skills and attributes:
- A relevant recognized Bachelor of Commence or B-Tech degree / honours or equivalent preferably purchasing or logistics from a recognized tertiary institution;
- Minimum of 8 years purchasing working experience
- Good communicator with previous management experience
- Knowledge of Sourcing and experience of Tactical process a prerequisite
- Knowledge of Purchasing Policies, Processes, Reporting and Purchasing systems is a critical advantage
- Key competencies should include strong negotiation skills, analytical skills, high personal integrity, and strong English communication skills, both written and oral.
- Microsoft Office (Word, Outlook, Excel, PowerPoint, Vision and Projects)
- SAP System and Knowledge of purchasing tools such as e-Sourcing
Metier
Procurement General Responsibilities, Procurement Process, Procurement Support
Region, department, area
South Africa
Employment type
Regular position
Experience level required
Minimum 6 years
Employer company
TOTAL SOUTH AFRICA (PTY) LTD
Branch
Marketing & Services
About us / company profile
Give your best to better energy and make the commitment with Total. With over 500-plus professions in 130 countries, we offer high safety and environmental standards, strong ethical values, an innovation culture and wide-ranging career development. Be part of the global team whose mission is already shared by 100,000 employees: to make energy better each and every day.
Apply here