Total recrute un responsable des achats, Johannesburg, Afrique de Sud

 

Job Description

The Purchasing team seeks to appoint a Buying Manager!

You will be required to fulfill the following key responsibilities:

MANAGE TRANSACTIONAL/TACTICAL BUYING

  • Perform all processes related to tactical sourcing activities including management of ad-hoc and once off purchases.
  • Monitor delegated spend and ensure approval is done within compliance of purchasing policies
  • Manage approval of Purchase Orders within agreed SLA as per the process
  • Serve as a liaison with internal and external stakeholders and resolve all PO related queries
  • Assist in the assessment of supplier performance
  • Occasionally assist in high value tenders when required
  • Manage exceptional purchases requests including contracting

 

MANAGEMENT OF PURCHASING PROCESSES, TOOLS AND SYSTEMS

  • Source in best practice from the Total Group (& industry standards) and translate it to local Total South Africa standard for implementation and process improvement.
  • Be the custodian of all Purchasing Policies, Procedures and Business Templates,
  • Evaluate & identify opportunities to improve the purchasing process and all supporting business processes under the purchasing
  • Ensure effective execution, coordination of business support obligations of the purchasing function
  • Document Management  and updating Procurement Website on Internet/intranet
  • Conduct customer satisfaction audits to business and implement action plans
  • Be the custodian of all current and to-be deployed purchasing systems and tools – OPTMA, AGORA, ARIBA e-sourcing, SAP. Track and Clear all integration issues between OPTIMA and SAP or any other systems
  • Initiate and participate in projects to develop new tools and ensure deployment of e-Auction and all e-procurement tools as a key user for Purchasing department
  • Assist users in the daily use of Purchasing IT tools and in the resolution of difficulties encountered by users.
  • Manage the performance of IT tools and in particular track ticket management, resolution and revenue until closing

 

REPORTING

  • Co-ordinate and compile reporting weekly and monthly to Purchasing Manager on all activities
  • Track progress against purchasing set targets
  • Report quarterly results to Group and compile BBBEE Board Report
  • Coordinate, consolidate the Annual Purchasing plan and ensure frequent updates
  • Improve reporting and create reporting dashboards, manage and compile Tender Register, Vendor Register and Contracts Register
  • Assist category managers with spend analytics reports
  • Report monthly and quarterly on BBBEE Spend
  • Manage OPTIMA, SAP and all system related queries and become the super-user
  • Record and manage the Exceptional Purchases
  • Track and Clear all Open POs within prescribed period for CAPEX and 6 months for OPEX .
  • Manage and monitor all SLA between the Purchasing Department and all Business Units

 

MASTER DATA MANAGEMENT

  • Manage commercial vendor pre-qualification and due diligence checks
  • Performing on-boarding process documents and checks before on-boarding
  • Vendor database management ensuring sufficient vendor database for categories or spend
  • Periodic (min 6 month) review of Supplier database and deactivating dormant suppliers
  • Organize and conduct supplier forums
  • Handle & resolve vendor complaints in accordance to the Internal Complaints policy

 

GOVERNANCE

  • Implement the Purchasing Transformation Roadmap on Preferential Procurement and Supplier Development
  • Manage all Audits (internal, external and group audits and ensure all Audit findings are actioned and closed.
  • Monitor and control deviations and non-compliance to the process
  • Ensure smooth running of the Tender Committee Meetings
  • Ensure effective business support(secretariat services) by being the Tender Committee Secretary
  • Ensure Vendor and Material Master data update for process approval in control of Principal
  • Define & update the procedures of Purchasing to standardize working methods.
  • Project Manage all business process improvement projects in the Purchasing Department

 

Candidate profile

To succeed in this role you will need the following qualifications, experience, skills and attributes:

  • A relevant recognized Bachelor of Commence or B-Tech degree / honours or equivalent preferably purchasing or logistics from a recognized tertiary institution;
  • Minimum of 8 years purchasing working experience
  • Good communicator with previous management experience
  • Knowledge of Sourcing and experience of Tactical process a prerequisite
  • Knowledge of Purchasing Policies, Processes, Reporting and Purchasing systems is a critical advantage
  • Key competencies should include strong negotiation skills, analytical skills, high personal integrity, and strong English communication skills, both written and oral.
  • Microsoft Office (Word, Outlook, Excel, PowerPoint, Vision and Projects)
  • SAP System and Knowledge of purchasing tools such as e-Sourcing

 

Offer ID

40518BR

Metier

Procurement General Responsibilities, Procurement Process, Procurement Support

Region, department, area

South Africa

Employment type

Regular position

Experience level required

Minimum 6 years

Employer company

TOTAL SOUTH AFRICA (PTY) LTD

Branch

Marketing & Services

About us / company profile

Give your best to better energy and make the commitment with Total. With over 500-plus professions in 130 countries, we offer high safety and environmental standards, strong ethical values, an innovation culture and wide-ranging career development. Be part of the global team whose mission is already shared by 100,000 employees: to make energy better each and every day.

 

 

 

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