Requête nº: req13745

Intitulé de poste: Finance Manager – Damaturu

Secteur d’activité: Finances

Type de contrat: Régulier

Taux d’occupation: Plein temps

Ouvert aux expatriés: Non

Lieu de travail: Yobe, Nigeria

Descriptif du poste

Background/IRC Summary:

The International Rescue Committee responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, IRC offers life-saving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in more than 40 countries and in 22 U.S. cities, IRC restores safety, dignity and hope to millions who are uprooted by conflict or disaster. IRC leads the way from harm to home.

Job Overview/Summary:

The purpose of this position is to assist in the development of proposal, generation of reports and implementation of accounting procedures to IRC’s standards and in line with Donor requirements, audit recommendations, SUN data base administration and maintenance, and quality control with respect to accounting records and financial reports.  This position reports to the Assistant Finance controller.

Major Responsibilities:

Field Monitoring

Act as the focal person and representative of Finance at the field site

Coordinating the activities of Finance and Administration staff in the field to ensure quality financial records coming from the field. This includes capacity building of field staff based on needs identified by Field Managers in the field and development of financial system specific to a particular sub-office

Together with the Programme and Senior Area Manager prepare quarterly salary mapping tables by the due dates and ensure the same are approved and used to charge staff salaries and recorded accordingly in SUN system.

General Accounting services 

• Managing all aspects of day-to-day operations of the Finance department
• Ensure all procurement and other documents are reviewed on a timely manner
• Review bank reconciliation monthly from the main office and field site.
• Liaison with bank on all banking issues.
• Forward to the Payroll Administrator every month, outstanding personnel advances and charges related to T7, for recovery.
• Preparation, review and posting of General Ledger transactions, adjusting journal entries and sub-office transactions.
• Supervising the monthly financial close process at the field and ensure timely, complete, and accurate submission to IRC Abuja after review
• Overseeing the sub-ledger reconciliation process and confirm that the GL sub-ledger accounts match the details in their related modules.
• Ensure that all sub-office financial matters are addressed on a timely basis. During field visits follow-up on financial, internal controls and other program support action items identified.
• Review of the field National staff salary and ensure payment by the 28^th of every month
• Ensure finance filing and document retrieval system is functional, efficient, and secure.
• Ensure all Tax and Pension liabilities is paid to the respective bodies monthly on or before 30^th of every month.
• Ensures Balances on all payroll accounts are ZERO on or before 30^th of every month and investigate if differences are noted.
• Ensure balances on all vendor accounts are current if not zero
• Ensure the finance dashboard on the online BVA is reviewed and cleaned up daily

Donor Reports

• Ensure that online BVAs assigned are reviewed monthly
• Closely monitor assigned grants to ensure that no grants are overspent or under spent through checking of over/under expenditure on the online BVA
• Preparation of donor reports by the due dates.
• Analysis of actual to budget results to identify problems in accounting or compliance.
• Identification of procedural or training issues to be addressed to improve the quality of report data.
• Review of the online BVA results to ensure maximum utilization of budgeted amounts and to provide recommendations for realignments as required.

Budgets

• Assisting in the development and preparation of SPC allocation processes for overarching costs that comply with donor regulations on allowable costs.
• Ensure Timesheet reconciliation with SUN is done monthly.
• Working with operations and program staff to prepare grant budgets to support new proposals or realignments to ensure adequate coverage of country operating costs and NY direct and indirect costs.
• Ensure that all accruals at grant closure are accurate, valid and are promptly liquidated.
• Attend BVA, Grant Opening and Closing Meetings

Staff Management

• Setting smart goals and monitoring performance of staff.
• Mentoring, coaching, and motivating staff.
• Quarterly Reviews of performance appraisal of direct reports
• Daily supervision and review of the workflow processes for efficiency

Other duties

• Ensures the timely preparation, review of all monthly bank account and cash reconciliations. 
• Ensure timely transfer of cash requests and liquidity of the field locations
• Manage and supervise audits as they fall due ensuring documents are adequately reviewed
• Train and capacity build staff as required
• Attend and participate in trainings identified/organized by your supervisor
• Report any violations of the IRC Sexual Abuse and Exploitation Code of Conduct (in-country and World-wide) as per the IRC reporting mechanism. The reporting of violations is an obligation on the part of all staff members
• Perform other duties as may be assigned by your supervisor

Key Working Relationships:

Position Reports to:  Senior Area Manager and Assistant Finance Controller
Position directly supervises:Senior Area Manager

Indirect Reporting: Assistant Finance Controller
Other Internal and/or external contacts:

Internal: Works with TCs and other sector leads on finance matters related to the field location

External: Works with the bank to ensure smooth flow

Profil

• Bachelor’s degree in Accounting, or Finance or CPA. 
• Advanced Diploma in Accounting from recognized College/Institutions with a minimum of three (3) years of accounting experience.
• Computer literate with significant experience in excel, accounting package. Knowledge in (SUN system) will be an added advantage.
• The candidate should be mature, with stable personality and ability to maintain confidentiality.
• Fluency in written and spoken English
• Exceptional interpersonal skills; tact, patience, diplomacy, and appropriate assertiveness.

Working Environment:The staff will be positioned in Yobe and will be housed in a shared facility with other staff.

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.