Recrutement d’un assistant administratif, Nairobi, Kenya

IFC—a member of the World Bank Group—is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities in developing countries. In fiscal year 2020, we invested US$22 billion in private companies and financial institutions in developing countries, leveraging the power of the private sector to end extreme poverty  and  boost  shared  prosperity.  For  more  information, visit www.ifc.org

The International Finance Corporation (IFC), a member of the World Bank Group, is the largest global development institution focused on the private sector in developing countries. It is committed to financing private sector businesses in emerging markets, mobilizing capital in the international finance markets, helping clients improve social and environmental sustainability and providing advisory services to governments and businesses.

IFC Nairobi, Kenya Country Office is part of the sub Saharan Africa Department responsible for all in-country investment and advisory services delivered to Kenya mainly as well as six other countries (Burundi, Malawi, Rwanda, Somalia, Tanzania & Uganda).

IFC is seeking a competent Administrative Assistant, to be based in Nairobi, to provide oversight for the office in areas of facilities, administration, operational procurement, reporting & analytics, amongst other duties.

The selected candidate will report to the IFC Nairobi, Kenya Country Manager.

Role & Responsibilities :

Duties and responsibilities will include, but not limited to :

• Ensures smooth operation of ongoing office administrative functions including environment, space, equipment, and information retrieval systems, etc. ;
• Serves as key liaison to the building Facilities Management Company, oversees their activities and ensures that established procedures for all building management, fire, life safety and security programs are followed for periodic inspections and staff emergency drills ;
• Orients new staff at all levels regarding unit’s administrative operations and work guidelines ;
• Receives and attends to all facilities related issues in an organized, communicative and transparent manner and provides status and follow- up documentation to the Country Manager and Facilities Officer ;
• Manages an asset program for IFC-owned furniture, equipment and fixtures ;
• Reviews all contractor invoices and recommends for payment as appropriate. Attends to all procurement matters concerning procurement for office facilities ;
• Maintains a current table of head and seat counts in the office and space use and coordinates internal moves with local IT staff ;
• Provides support to the real estate carbon footprint team by coordinating an effective Greening Program to minimize waste and user impact on the environment; implements effective post-occupancy energy and water management programs to reduce the building footprint ;
• Oversees activities of hospitality and cleaning staff ;
• Serves as backup to support staff on issues related to program activities, HR, front office, reception, IT, security, office events, logistics, etc. ;
• Undertakes ad hoc duties that may be assigned by the Country Manager or designated Acting Country Manager.