UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, Care :
The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does in programmes, in advocacy and in operations. UNICEF work in Egypt is also focused on promoting sustainable development with multidimensional equity for children, embodying the fair chance for every child principle. In line with national priorities, UNICEF work in Egypt focuses on Early Childhood Development bridging the first 1000 days through the first years of formal education, as a key means by which multiple threats to children may be addressed through cross-sectoral linkages. The expected results of UNICEF’s work in Egypt will contribute to national efforts and priorities and the 2030 National Sustainable Development Strategy; as well as the United Nations Partnership for Development Framework.
How can you make a difference?
The Administrative Officer will support the Operations Manager in the delivery of efficient and cost-effective administrative support services, providing guidance for operations of administrative support services and management of administrative staff, policy guidance for achievement of effective administrative service management.
Ensures the office’s administrative operations and services are effectively in compliance with the organization’s administrative policy, procedures, rules and regulations.
Summary of key functions/accountabilities :
- Responsible about executing administrative policy and procedures in a timely manner through contributing to strategic planning and monitoring of administrative matters ;
- Undertakes missions to field locations to review administrative arrangements and makes appropriate recommendations where applicable ;
- Budget preparation and implementation, monitoring the area of administrative management and services. Recommends and prepares estimates on office premises, supplies and equipment requirements for budget preparation purposes ;
- Responsible for proper arrangement to assistance relating to airport reception and departure to UNICEF Official visitors (UNICEF senior staff, Good will Ambassadors, Celebrities and other Special guests), events management and administrative support to meetings, conferences and official receptions ;
- Property management of administrative supplies, office equipment, vehicles, and other properties through updating inventory of items, serving as ex-officio member to the Property Survey Board. Assists the office in Property Survey Board submissions, preparing minutes of meetings, as well as executing PSB recommendations approved by the Head of Office ;
- Ensures that all contractual arrangements related to administrative services (e.g. premises maintenance, vehicle maintenance, equipment maintenance, ancillary admin support …etc.) are in accordance with organizational standards. Support the negotiations and administer matters relating to office premises, utilities and services with vendors and agencies ;
- Support in the management of organizing workshops and Regional meetings, HQ’s visits to the country to ensure appropriate arrangement related to airport reception and departure to UNICEF Official visitors.
Manage the various administrative function of the Office and will be leading the team of administrative service staff. As such, overall oversight and supervision of the Administrative Unit will include :
- Protocol related functions including liaison with concerned Ministries and embassies ensuring formalities for settling down of IPs in Egypt to ensure those are fulfilled on a timely and efficient manner ;
- Travel management processes for in-country and international missions ;
- Transportation and driver’s oversight.
Contribute in negotiating privileges with Government Ministries, Departments, local bodies and other authorities in line with the Basic Corporation Agreement.
Effective working relations are maintained with other agencies, local authorities and implementing partners.
Supports Inter-Agency Operations Management Team’s approaches for enhancing UN common services.
To qualify as a champion for every child you will have……
- University degree in social sciences, business management, administration, finance or any other relevant field of discipline. Advanced University degree in Business Administration or other social sciences is an asset ;
- Two years of relevant professional work experience with both national and International work experience in office management, administration, or any other relevant function ;
- Experience in a managerial position is required ;
- Practical experience in implementing negotiation skills, strategic thinking and analyzing data is required ;
- Strong networking skills with internal and external partners are required ;
- Fluency in English and Arabic is required.
Specific Technical Knowledge Required :
- Principles of office management, operations management, programme management and administration ;
- Administrative service management functions related to Government Protocols, immunities and privileges ;
- Administrative service management’s goals, visions, positions, policies, and strategies ;
- Rights-based and Results-based management and programming approach in UNICEF ;
- UNICEF emergency programme policies, goals, strategies, approaches and procedures ;
- Gender equality and diversity awareness.
For every Child, you demonstrate the following……
UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA).
Core Competencies : Nurtures, Leads and Manages People (1), Demonstrates Self Awareness and Ethical Awareness (2), Works Collaboratively with others (2), Builds and Maintains Partnerships (2), Innovates and Embraces Change (2), Thinks and Acts Strategically (2), Drives to achieve impactful results (2), Manages ambiguity and complexity (2)
Functional competencies : Analyzing, Applying Technical Expertise, Following Instructions and Procedures, Planning and Organizing
View our competency framework here.
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNICEF is committed to promote the protection and safeguarding of all children.
Remarks :
This VA is open to all internal staff and other UNICEF personnel (including consultants, UNVs, TAs) as well as externals too.
Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.
“UNICEF only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/”.
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.