L’OIM recrute un(e) assistant(e) finance senior, N’Djaména, Tchad

L’OIM recrute un(e) assistant(e) finance senior, N’Djaména, Tchad

Special Vacancy Notice

SVN-TD-008-2021

Open to Internal and External Candidates 

OIM :

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context :

Working under the overall supervision of the Resource Management Officer and the direct supervision of the National Finance Officer, the successful candidate will perform treasury functions and assist on financial project monitoring and reporting for the IOM Programmes in Chad. In particular, s/he will

Core Functions / Responsibilities :

• Provide procedural guidance to managers and staff; supervise, guide and train other finance support staff ;
• Manage financial resources through monitoring and controlling assets, reserves, funds, supplies, etc. in accordance with IOM rules and regulations ;
• Provide specialized advice and support to Project Managers and/or Chief of Missions/Head of Office/Head of Sub-office on financial and administrative matters ;
• Provide specialized support preparing annual budget submission and revisions including estimating the cost of staff as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses ;
• Assist in monitoring compliance with financial policies, procedures, rules and regulations ;
• Consolidate data into financial statements and assist in monitoring expenditures to ensure they remain within authorized levels ;
• Provide regular and ad hoc financial information to support informed financial decision making ;
• Assist monitoring that bank reconciliations for IOM accounts are regularly performed and reviewed by designated stakeholders ;
• Manage and prepare the payroll by executing validity checks on monthly payroll results ;
• Ensure that disbursements are made based on proper authorizations and supported by legitimate and sufficient documentation ;
• Provide assistance responding to audit queries and follow up on audit recommendations ;
• Review the status and monitor the proper maintenance of Vendor Accounts in accounting system ;
• Verify vendor claims for accuracy and conformance with IOM finance policies and instructions ;
• Assist in the preparation of budget, accounting, financial, statistical reports and other reports as required; and,
• Perform other related duties as required.

Required Qualifications and Experience :

• University Degree / Certificate from an accredited academic institution in Accounting, Finance or Business Administration preferably with a professional certification as chartered accountant or certified public accountant; in related field; or an equivalent combination of education, training & experience ;
• Minimum Five Years (three Years for Degree Holders) in related field; preferably within the United Nations and the International Humanitarian Field ;
• Proactive; Independent Worker; A great team player; knowledge of IPSAS and SAP highly desirable; knowledge of IOM accounting system, software and procedure a distinct advantage ;
• Fast Learner; IT Literate; Interpersonal Skills; Administrative & Time Management Skills.

Languages : Fluency in French; Fluency in all languages advantageous.

Required Competencies :

The incumbent is expected to demonstrate the following competencies :

• Accountability – takes responsibility for action and manages constructive criticisms ;
• Client Orientation – works effectively well with client and stakeholders ;
• Continuous Learning – promotes continuous learning for self and others ;
• Communication – listens and communicates clearly, adapting delivery to the audience ;
• Creativity and Initiative – actively seeks new ways of improving programmes or services ;
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders ;
• Performance Management – identify ways and implement actions to improve performance of self and others ;
• Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility ;
• Professionalism – displays mastery of subject matter ;
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.

Other : Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to apply :

Interested candidates are invited to submit their applications via e-mail to [email protected] referring to this advertisement in the subject : “SVN-TD-008-2021”. Application must contain a CV and a cover letter in a unique file.

Only shortlisted candidates will be contacted.

Women with the above qualifications are encouraged to apply.

Posting period : 01.02.2021 to 15.02.2021.