UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, a childhood
The Supply section of UNICEF Malawi seeks to recruit two (2) national Procurement and Logistics Interns who are interested to enhance their educational experience through practical work assignments while being exposed to UNICEF’s operations as well as learning on child rights and equity issues. The internship programme is also expected to provide Malawi country office with the assistance of qualified students specialized in supply chain management field. This will support the office in strengthening the supply chain management function in the Malawi Country Office. The interns will ensure accurate and timely processing of procurement requisitions (Sales Orders), supports procurement and contracting processes including drafting of tender documents, purchase orders/contracts and follows through to closure of the order, including maintaining of up-to-date filing of procurement documents, customs processing, warehousing and distributions with the overall goal of meeting the needs and requirements for UNICEF programmes.
How can you make a difference?
The Procurement and Logistics Intern will directly report to the Procurement Specialist and matrixed to Logistics Officer.
Main Responsibilities and Tasks :
- In accordance with UNICEF rules, regulations and procedures, undertakes procurement of supplies, including the systematic monitoring of procurement workload and review of specifications ;
- Monitors and expedites delivery of supplies purchased by UNICEF. Evaluates delivery performance of suppliers against agreed dates. Monitors the status of handover of goods to Implementing Partners (IPs) ;
- Reviews incoming demands/requisitions/sales orders to ensure completeness and appropriateness of specifications/Terms of Reference. Drafts tender documents (Requests for Quotations, Invitations to Bid, Requests for Proposals), and supports the implementation of the tender process ;
- Supports sourcing of relevant suppliers of goods and services ;
- Supports evaluations of offers through e.g. preparation of tabulation sheets and assists in analysis of offers ;
- Drafts submissions to Contract Review Committee ;
- Drafts contracts and/or purchase orders ;
- Ensures appropriate documentation of processes and data is kept on file ;
- Maintains all data to ensure correctness and availability of information for source and availability plan, logistics plan, delivery plan and actual delivery schedule ;
- Prepares Direct Orders (Purchase Orders) against existing Long-Term Arrangements (LTA) ensuring that the LTA has valid quantities and lead-time meets requirements ;
- Works closely with suppliers to ensure quality assurance and timeliness of deliverables ;
- Ensures continuous availability of data related to procurement including requisitions received, orders placed, incoming goods, actual delivery schedules. Prepares periodic reports, and ad-hoc reports as needed ;
- Maintains direct contact with global freight forwarders, local and offshore suppliers and Supply Division colleagues ;
- Ensure that warehouse operations are proceeding as planned in terms of storage and that transportation for delivery is provided on time ;
- Support with processing of duty-free certificates for offshore supplies and communicate with customs clearing agent ;
- Any other duties as requested by the supervisor.
To qualify as an advocate for every child you will have…
- Enrolled in an undergraduate or graduate (Masters or higher) degree programme or be a recent graduate (graduated within the past two years) in field of in social science, commerce, business, supply chain, procurement, logistics or related subject with a strong component of procurement, contracting and warehousing ;
- Applicants must have excellent academic performance demonstrated by recent university or institution records.
Technical skills and knowledge : Proficiency in use of SAP systems and good knowledge of Microsoft office suite will be an added advantage.
Work Experience : Additional consideration will be given for any past experience, specifically procurement, contracting and logistics experience would be desirable and an added advantage but not a prerequisite.
Languages : Fluency in English and a local language.
For every Child, you demonstrate…
UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
How to apply…
Interested applicants should provide the following :
1. Curriculum Vitae
2. Motivation letter
3. Proof of studies/Certified copies of qualifications
4. References details
Please click here 
TOR for Procurement and Logistics Intern Local – 2021_Final.pdf to access the full Terms of Reference
Remarks : Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
Deadline : 26 Mar 2021 South Africa Standard Time.