Avis de recrutement : Bioversity International recrute un.e Administrateur.trice associé.e, Unité de gestion des subventions – Amérique centrale.

About the position

The grants management unit (GMU) Associate Officer will guarantee efficient management of the assigned portfolio of grants, effectively ensuring compliance with donor requirements, excellent donor stewardship, and timely and high-quality information management. The GMU Associate Officer will also deliver consistent and timely support to overseeing sub-grants awarded under her/his portfolio of grants, ensuring assessment of partners’ capacity and compliance of sub-granting contracts with prime donor requirement. The GMU Associate Officer will participate in working groups with the Global Team as bi-focal participant and contributor for both organizations of the alliance, support to the Americas Hub in applying the quality controls and consistent services, engaging, and advising of the hub needs and adjustments. The Associate Officer will support the LAC Coordinator and the Manager as required.

Key Responsibilities

Grants Administration:

• Contributes and participates in working groups with the Global Team as bi-focal participant and contributor for both organizations of the alliance.
  
• Support to the Americas Hub in applying the quality controls and consistent services, engaging, and advising of the hub needs and adjustments.
  
• Provide support to the management and monitoring of projects portfolio assigned and ensure that the commitments of the Legal documents with the donors & partners are accomplished in the dates established.
•  Create and supports implementation of effective planning and timeframes to support provision of GMU services consistent with the Alliance needs and facilitate the process for donor contracts compliance and negotiation.
  
•   Set up new grants in the systems and communicate grant opening to internal stakeholders so they are duly informed of compliance requirements and passport information of the grant.
  
• Maintain an overview of reporting requirements (deadlines, templates, etc.) and communicate it regularly to relevant internal stakeholders.
  
• Ensure comprehensive information management and filing system, ensuring donor contractual documents, reports, and key correspondences are consistently and frequently filed in the Alliance system and other databases.
  
• Liaise with donors on all grant-related issues, including submission of donor reports and requests for project variations.
  
• Engage subject area specialists, securing cooperation of other parties within the organization or externally.
  
• Support scientists in the overall management and monitoring of grants, sharing information about compliance requirements, and reviewing adherence to them.

Sub-grants administration:

• Coordinate capacity assessment and due diligence review of prospective partners.
  
• Ensure Partners’ awareness of reporting requirements, research ethics and contractual compliance.
  
• Support the review of Sub-grant agreements connected to the assigned project portfolio to ensure compliance with prime donor’s requirements.
  
• Track and collect cleared reports to be filed in the appropriate digital repositories.
  
• Provide ongoing support to internal stakeholders and partners throughout the Sub-grant lifecycle on administrative and compliance issues including contract modifications.
  

Others

• Development, maintenance, and updates to the Grant Management Unit manuals, tools, templates, policies, SOPs, and guidance documents.
  
• Proactively proposes strategies or procedural changes required for the Alliance to stay compliant with changing donor regulations or requirements.
  
• Participate in project review meetings and provide input from Grant Management Unit.
  
• Writing skills to produce clear and concise reports.
  

Requirements

Qualifications and requirements:

• Bachelor’s degree with master’s degree and/or specialization in International Development, International Relations, Economics, Business Administration, Law career or another similar field.
  
• Previous experience working for international development and/or research organizations, NGOs or UN agencies; Minimum of 6 years progressively responsible experience in the administration and monitoring of grants (review and negotiation of grant contracts, donor reporting, monitoring of grant implementation, development or implementation of grant-related procedures, grants management training and facilitation).
  
• Experience of project management, including understanding of project budgeting, budget management and financial issues.
  
• Proficiency in relevant software programs such as: Office (PowerBI,Power point, Word and Excel), information management systems (grants databases, ERP systems, etc.).
  
• Excellent organizational skills including the ability to manage multiple priorities, meet deadlines while still maintaining attention to detail and accuracy, and problem solve effectively; Proven track record of building collaborative relationships across and within internal teams, and with external stakeholders.
  
• Demonstrated ability to work effectively as part of a team with people in a multi-cultural and multidisciplinary environment, including with external stakeholders, excellent interpersonal skills.
  
•    Excellent organizational skills including the ability to manage multiple priorities, meet deadlines while still maintaining attention to detail and accuracy, and problem solving effectively.
  
• Advanced level of English (oral and written).
  

Applicants are invited to send a cover letter illustrating their suitability for the above position against the qualifications, competencies, skills together with a detailed curriculum vitae in English, including names and addresses of three referees knowledgeable about the candidate’s professional qualifications and work experience. All correspondence should be addressed to the e-mail: [email protected]  and should clearly indicate “Application: Associate Officer – Grants Management Unit”.

Apply now

Closing date for applications:  May 10^th, 2023