YOUR MAIN DUTIES You will be acting as the first point of contact for our guests and employees; Greet both visitors and callers, direct them to the appropriate persons according to their needs, and communicate verbally and in writing to provide information; Ensuring the office, meeting areas, washrooms, and coffee lounge are kept presentable, and any discrepancies from the standard are maintained daily through the cleaning contractor; Coordinating in Office Renovation projects; Liaising with building and facility management vendors, including cleaning, catering, landlord, and security system services; Keeping a record of costs relating to office expenditures; Auditing office facilities and furniture bi-annually and reporting anything in need of repair/replacement; Manage and order stationery, office, and catering supplies, checking stock regularly and ordering and replenishing as necessary to ensure that supplies never run out; Coordinate, register, maintain and systemize companies agreements with suppliers and other partners (including electronic system); Schedule and confirm appointments for clients, customers, or supervisors, organize and coordinate meetings, conferences, and other arrangements; Control airlines employee’s ID and proxy cards issue/timely exchange/cancellation processes in appropriate electronic programs; Review and confirm corresponding invoices in the system.
LET’S TALK ABOUT YOU Relevant education (Office Management, Human Resources, etc.) or last year’s student – will be considered as an advantage; Strong communication and adaptation skills; Caring and service-oriented attitude toward employees and clients; Proactivity to constantly improve the office environment and keep up with the highest cleanliness standards; High sense of confidentiality; Problem-solving skills to come up with solutions for service-related issues affecting internal and external clients; Proficient with MS Office programs; Excellent English language skills; Preciseness and willingness to take responsibility; Time organization skills and ability to set priorities.