Save the Children recruits a Finance Assistant – (20000384) in Loikaw
JOB TITLE: Finance Assistant
(Myanmar National Only)
ROLE PURPOSE:
To assist smooth and effective programme implementation by assuming the financial responsibilities at the field office level and performing in a way that meets the relevant SCI Essential Standards.
Key areas of accountability :
Make various payments as per the authorization and approval of budget holders (BHs) and delegated BHs and in accordance with Save the Children’s Scheme of Delegation and financial management policy.Key areas of accountability :
- Ensure transparent method for cash transition and conducting cash counts with program staff and reconciliation on a weekly and/or random basis for all cash by developing and appropriate timetable.
- Ensure the cash in hand is balanced at all take by using manual cash books and to maintain about 2 week expenditure of following month at the end of the month as required by Field Office implementation forecast.
- Liaise with head office finance staff regarding all relevant financial compliance issues.
- Ensure timely and accurate preparation of cash transfer request from Yangon Head Office based upon the appropriate cash requirement forecasting of field office.
- Ensure that all collection and payments are done against serially pre-numbered cash receipts and cash payment vouchers.
- Ensure conformity with Essential Standards and requirements set up in Agresso FMS for additional relevant guidance in float management and controls, including issuing, reconciling and recording.
- Completely fill in the relevant SCI payment/receipt vouchers for all transection ensuring accurate description, coding and enclosing relevant required supporting document
- Carry out the regular financial data entry into the cash and petty cash offline excel spreadsheets based on approved payment voucher.
- Ensure that all financial transactions are coded appropriately as required under the Agresso accounting system. Liaise and consult with BHs and head finance staff as needed.
- Undertake month-end procedures in compliance with financial requirements and ensure timely submission of the full financial document to Yangon finance team.
- Make recommendations where necessary for the improvement of existing financial systems/controls, as well as request from Yangon finance team for additional guidance, training, and advice on improvement wherever the need is seen,
- Organizing filing system in accordance with the required standards to ensure clear logical audit trail.
- Take regular backup of the Staff House financial data to make the appropriate records.
- With the support of Yangon Finance team facilitate the process of internal and external audit providing necessary financial documents and other information.
- Ensure financial forms and formats are always available
- Conduct sharing session concerning update information for Finance matters
- Assist to PM/FOM in reviewing and analyzing for budget breakdown and balance of quarterly
- Regularly communicate with Program Support Assistant concerning linkage between Supply Chain and Financial Management through consults with PM/FOM.
- Make Supplier payments linkage between admin and supply chain team.
- Any other tasks that may be requested by the line manager and technical line manager.
Other
- Perform any other relevant duties assigned by supervisors
- Comply with all relevant Save the Children policies and procedures with respect to safety & security, equal and opportunity and other relevant policies.
- Follow and respect for Save the Children’s commitment to Child Safeguarding and Core Values in accordance the Child Protection Policy.
Child Safeguarding Responsibilities
- Ensure that all beneficiaries of your program are receiving ongoing, age-appropriate verbal or written information in relevant languages about Save the Children’s Child Safeguarding Policy and Code of Conduct.
Person specifications
- At least one years’ experience in related field especially in financial management
- At least three years NGO experiences
- Bachelor degree or equivalent certification/qualification in finance and accounting
- Good working knowledge and skill on computer especially in MS software.
- Basic knowledge of English communication skills, both written and verbal
- Excellent personal organizational skills, including time management, and ability to meet deadlines and work under pressure
- Ability to work collaboratively with colleagues across the organization developing effective working relationships to deliver outstanding results for children
- Commitment to and understanding of Save the Children’s aims, values and principles.
- Willingness and capability to comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies, including the Child Safeguarding Policy
- Willingness to work in filed office location and project site if needed
Apply here