Palladium recruits a Project Management Assistant in Rio de Janeiro, Brazil

Palladium  recruits a Project Management Assistant in Rio de Janeiro, Brazil

Company Overview:

Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits. 

For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved – and is committed to continuing to improve – economies, societies and most importantly, people’s lives. 

Palladium is a child-safe organisation, and screens applicants for suitability to work with children. We also provide equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status. 

Project Management Assistant
The Project Management Assistant must provide excellent administrative support, demonstrate initiative, take ownership of responsibilities, and complete assignments with positive results. The Project Management Assistant will handle a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision.

Specific Responsibilities:

• Managing the day-to-day operations of the Brazil IP project office in Rio
•  Organizing and maintaining files and records for the Brazil IP project.
• Working with the team leader to plan and schedule meetings and appointment with consortium partners and key project stakeholders.
• Preparing and editing correspondence, reports, and presentations related to the project.
• Competently and professionally handle information that is sensitive, complex and confidential in nature.
• Circulate information appropriately, document and share with appropriate staff, external individuals and organizations.
• In the absence of the Team Leader, monitor all communications (email/mail/phone), forward to the appropriate staff person for action.
• Take meeting minutes, compose and prepare confidential correspondence, reports and other project documentation.
• Perform other duties and special projects as assigned by the Team Leader.
• Schedule meetings, prepare and share agendas between team members.
• Structure and keep track of project’s timelines.
• Consolidate, summarize and prepare weekly status report to customer.
• Support team members in shared collaborative online tool for calendar, files and deadlines

Profile: 
Performance–oriented, reliable, must be able to proactively identify gaps and act on those. Works collaboratively with the team, willing to share and learn, and has experience with MS Office suite and project management tools. At times, might need to interact with customer in project-related meetings.

Reporting: 
The Project Management Assistant  will work directly with Team Leader (Rio de Janeiro) and interact with English-speaking team members in the UK and other Palladium Offices.

Required Qualifications:

• Bachelor’s degree in any field. 
• Project Management Experience. 
• Fluency in English: able to write in reports for UK-based team and participate in online meetings. 
• Experience working on donor funded programmes and thorough knowledge of applicable regulations and requirements, preferred. 
• Excellent cross-cultural communication and interpersonal skills demonstrated by ability to interact professionally with culturally and linguistically diverse staff, clients and consultants. 
• Strong leadership, analytical and organizational skills; demonstrated ability to work both independently and within a team, assess priorities, and manage a variety of activities with attention to detail.

To Apply: 

Please submit a CV and Cover Letter in English

Apply here