UMO Burkina recherche responsable des finances, Ouagadougou, Burkina Faso

The incumbent will provide financial, administrative and clerical services in order to ensure effective, efficient and accurate financial and administrative Operations in the Ouagadougou Office.

Main duties

Accounts payable support function

• Verify all transactions done on SAP and send copies of all invoices to the Head office ;
• Review of costs/ CFC’s and submit proposed accruals to the Financial Accountant, based on open order review and outstanding invoices on statements ;
• Submit supporting documentation to Global Business Service timeously to ensure vendors are paid within established time limits ;
• Manage storage of all records and documentation in an orderly fashion, as per statutory requirements and to ensure it meets tax authorities requirements should there be an audit ;
• Obtain quotes each year from various vendors, before creating purchase orders for the year, for annual contracts ;
• Ensure all new contracts are submitted to the Supply Chain department.

Banking and Treasury support

• Manage banking relations between the company and partner banks

Monitoring staff advances

• Monitor staff advances process ensuring that documentation is receipted for all the advances, within the prescribed time and with the required approval as per Group standards ;
• Prepare a recon for submission to Human Resources and the Financial Accountant on a monthly basis of staff advances outstanding, together with a salary deduction list for staff advances outstanding for more than 30 days

Accounting functions

• Perform the day to day processing of financial transactions to ensure that finances are maintained in an effective manner and that are up to date and accurate ;
• Prepare monthly overhead report and compare to plan/budget and provide commentary to explain variances ;
• Follow up on all open items in the General Ledger and ensure there are no items aged above 30 days ;
• Assist the Financial Accountant with month-end close and preparation of monthly reconciliations within the deadlines prescribed and in accordance with Group Standards ;
• Keep record properly of all documents that support transactions accounted for in accordance with Group policies and procedures as well as local tax legislative requirements ;
• Maintain the OHADA General Ledger, in accordance with SYSCO OHADA rules and regulations, in SAP as far as possible. Ensuring all required adjustments from IFRS to OHADA are processed on a monthly basis, and OHADA General Ledger is closed by WD5 for all entities.

Petty cash custodian

• Review all petty cash transactions for the sites and Head office in SAP ;
• Ensure supporting documentation received for all transactions are accurate, and approved where necessary ;
• Perform cash reconciliation weekly to ensure that sites don’t run out of cash ;
• Submit requests to GBS for cash float as required to ensure that the daily activities for all sites are maintained, together with required reconciliation and documentation as per Group standard ;
• Rollout Concur for Advance Requests, and Credit Card programme.

Direct and Indirect Tax Compliance

• Compile VAT computation and send to Tax consultants and Financial Accountant for review ;
• Reconcile VAT return value to GL every month and provide schedule of reconciling items with explanations to the accountant by WD10 of the following month ;
• Submit WHT returns to Tax consultants monthly ;
• Maintain proper documentation recording, control and filing of all statutory records as required in terms of the regulations and as per Group standard ;
• Ensure all taxes are submitted before due dates (both returns and payment thereof) ;
• Liaising with Tax Consultants as required from time to time, and providing the necessary documentation as requested by them.

Fixed Assets

• Raise EP’s for approval and liaise with GBS for the creation of the IO’s ;
• Raise asset PR’s with approved IO’s and MIGO projects when you receive completion notification from requester ;
• Fill asset capitalization form and submit to GBS for assets to capitalized ;
• Raise asset disposal or transfer EP before any disposal or asset transfer is done ;
• Run the KOB2 report to ensure all projects are closed and capitalized on time.

Other

• Liaising with auditors and providing information timeously ;
• Providing adhoc information and services to the Financial Accountant as requested.

Requirements

• Degree in Accounting or Partly Qualified Accountant ;
• At least 3 years of experience in Finance and Tax roles ;
• Good background of OHADA GAAP (Revised OHADA GAAP) ;
• Able to draft and question a full set of OHADA Annual financial Statement ;
• Good background of Burkina Faso Taxes outlines and Key deadlines and due dates ;
• Able to face and conduct Tax audit ;
• Able to identify and minimize Taxes exposure by proceeding to correct allocations ;
• Good knowledge of SAP ;
• Proficient in Microsoft office suite ;
• Report writing ;
• Ability to multi-task and work with minimal supervision.

Application file

• An updated CV

How to apply

• On our website www.umo-interim.com, section « Candidats », Tab «Opportunités»
• By mail to: [email protected]
• At our office in Ouaga 2000, behind l’Ecole le Creuset