Avis de recrutement : Recrutement d’un(e) Assistant(e) administratif(ve) à Montréal, Canada.
Professionalism: Good knowledge of the use of IT equipment and software, such as MS Office. Ability to learn and work with customized systems. General knowledge of ICAO’s functions and organization as well as the role of other related international organizations. General knowledge of correspondence, filing and meeting procedures. General knowledge of latest multimedia software, including Microsoft Word, PowerPoint and Excel applications. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services.
Technological awareness: Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
Completion of secondary school education is required.
A minimum of five (5) years of experience in office administration, coordination of office work and management of document production is required.
Experience in the use of IT tools (Suite Office in Microsoft, in particular, advanced excel) is required.
Experience in an international civil aviation work environment or government is desirable.
Experience in office administrative procedures and practices, organization and maintenance of technical records, and the preparation of data for inclusion in documentation is desirable.
Practical experience in data input and spreadsheet maintenance is desirable.
Fluent reading, writing and speaking abilities in English is required.
A working knowledge of any other languages of the Organization (Arabic, Chinese, French, Russian, Spanish) is desirable.
Close on 23 Mar 2023