Key responsibilities
- Play a key role in the development and definition of the Country Strategy of the mission under the supervision and coordination of the HoM
- Under the supervision of the HoM, lead the development of new concept notes and project proposals (design of the project rationale, logframe, narrative and budget in cooperation with finance department) in collaboration with technical referents and E-Unit Emergency Coordinator
- Supervise, coordinate and provide quality support to INTERSOS Project Managers and/or activity coordinators in the country
- Ensuring supervision and control on projects workplans, indicators and budgets.
- Ensuring a quality implementation of INTERSOS country programme in coordination with INTERSOS Technical Referents and E-Unit Emergency coordinator.
- Coordinate and supervise the timely and quality submission of reports to donors with the support of the E-Unit Emergency Coordinator
- Coordinate and maintain relations and supervision of activities with the Consortium members
- Represent INTERSOS in relevant meetings
Quality implementation CoordinationProject implementation, reporting and quality control
- · In coordination with the programme manager, supervise, support in the preparation and keep up to date workplans and related financial plans of projects with the contribution of Project Managers and activity coordinators and relevant team member, ensuring timely and quality implementation
- · Final Responsible for preparation workplans and related financial plans of projects
- · Guarantee the application of INTERSOS procedures and donor’s rules for reporting and implementation, in collaboration with the HoM and EU Emergency Coordinator
- · Guarantee relations and coordination with the members of the Consortium in the two Countries in order to ensure smooth implementation of the activities
- · With the support of Country Finance Coordinator, supervise the management of budgets in line with donor and INTERSOS guidelines, supporting budget and program revisions when needed
- · Provide a support and supervision to the Project Managers through regular field visits, meeting with the staff and the line managers; in coordination with the programme manager prepare and supervise the planning of the activities and programmes.
- · Support the Head of Mission in the set up and supervision of the projects’ MEAL plans
- · In coordination with HoM and EU Emergency Unit, ensure all reports are properly drafted and submitted on time to donors
Human Resources
- Supervise the Project Managers and activity coordinators , ensure a regular evaluation through the Internal Review Process (IRP) tools
- In line with the INTERSOS Policies and in collaboration with HR department, support the HoM in recruit, train, supervise and evaluation of the PMs and activity coordinators, including identification of capacity building gaps and implementation of related training sessions
- Together with the HoM, ensure that PMs and activity coordinators respect INTERSOS rules and regulations and adheres to INTERSOS Fundamental Charter Values and Code of Ethics
Strategy Development and Fundraising
- Support the Head of Mission in the development, implementation and evaluation of the mission strategy and program, providing updated information, inputs and recommendation for new and on-going interventions in the country.
- In cooperation with the HoM, national staff and HQ departments, contribute to the design of a Country Strategy for the Colombia and Venezuela missions, in line with INTERSOS Global Strategy
- Lead the design and drafting of potential funding opportunities and the new project proposals in coordination with Technical referents and the EU Emergency coordinator
Monitor, Evaluation and Supervision
- Provide guidance and support to Project Managers and activity coordinators on the work planning, budgets, and spending
- Under the supervision of the HoM and with support and E-Unit Emergency Coordinatror, monitor the level of progress achieved by each project and ensure targets are met
- Support Project Managers and activity coordinators in planning and monitoring the implementation of activities and achievement of results
- Provide supervision, ensure compilation, follow up and feedback on the monthly Project Appraisal Tool (PAT), both at a technical and financial level
- Ensure high-quality donor reporting standards through the revision of reports prepared by the PMs and activity coordinators.
- Guarantee regular update of projects IMP sections
Representation, Coordination and Advocacy
- In coordination with the HoM, establish and maintain collaborative relations with donors, project stakeholders and other organisations working in the project areas
- Together with the HoM and INTERSOS Technical referents, participate in meetings with relevant donor’s program and finance officers at central or field level.
- Proactively participate in relevant coordination meetings at national and subnational level
Other objectives and duties:
- Upon request of the Head of Mission and based on needs of the mission for the effective implementation and quality of the strategy and programmes