Avis de recrutement : Bioversity recherche un(e) Assistant(e) administratif(ve) en Colombie.

 

 

 

 

 

 

Key Responsibilities 

  • Provide support in the administrative and logistical procedures for some project units that manage funds through the Alliance Bioversity-CIAT.
  •  Process some of the travel requests, ticket flight options, ticket requests, monitoring of the trip (departures/arrivals on time, advance travel processing, insurance, visas, requirements, and attention for urgent cases), legalization and reimbursement of expenses.
  • Focal point and support to the accounting office for the timely recording of expenses related to trips, events, services, and consultancies.
  •  Bring support with the reimbursement of expenses through invoices, payment authorizations, and collection accounts.
  • Help the analysts with procurement requests (office supplies, material for events, business cards, etc.)
  • Suport and organize attention and logistics of project visitors.
  • Support in the coordination of national and international events of the project.
  • Attend monthly meetings of the AICCRA Core Team and Project Management Unit (PMU).
  • Maintain permanent communication and provide support to analysts, so they can provide information to project units for planning, execution, and monitoring of travel budgets, events, services, and contracts.
  • Provide support in the administration of consultancy contracts (coordination of contracts, monitoring of delivery reports, and legalization of expenses)
  • Compile the information required for the staff hiring process.
  • Assist in the collection and correct registration in Share Point of required documentation requested by the analyst regarding the donor rules concerning the use of funds for services, trips, events, and consultancies.

Requirements

Qualifications and requirements

 Technical/technological or bachelor’s degree (recently graduated) in Business Administration, Finance, Accounting, or related fields.

  • Experience in procedures, administrative support, and giving users (internals/externals) support.
  • Experience in similar positions.
  •  Intermedium to advance skills in Excel.
  • Intermediate level of English (oral, writing, and comprehension skills).

Competences

  • Demonstrated ability to work effectively as part of a team with people in a multi-cultural and multidisciplinary environment, including with external stakeholders;
  • ​Ability to provide a high level of service under pressure;
  • Self-motivated;
  • Problem-solving.

Applications 

Applications should  be addressed to the Human Resources Office, to Lizeth Jimenez ([email protected]) and should clearly indicate “Application: Administrative Assistant II- AICCRA’’

Apply now

Closing date for applications: May 3rd 2023