Avis de stage : UNOPS recrute un.e Stagiaire en soutien au portefeuille (accent sur la communication) au Danemark.

Avis de stage : UNOPS recrute un.e Stagiaire en soutien au portefeuille (accent sur la communication) au Danemark.

Organizational Readiness

Organizational readiness is focused primarily on UNOPS mandate in infrastructure, project management and procurement. It aims to cover the ad-hoc resource needs of the Regional Portfolios to implement the corporate strategy and address the needs of donors.

The PS team supports the UNOPS global portfolio by supplementing their existing resources on demand. This support includes administering the Corporate retainer pool and developing/co-managing other agreements and partnerships.

Support for IPMG operations

PS provides timely support to IPMG on operational aspects and takes a coordination function in the areas of human resources (HR), general administration, communication, finance and procurement by working in close relationship with other Headquarter (HQ) units, notably the Shared Services Center (SSC). PS also manages the Project of the Year Award (POTYA).

Background Information – Job Specific

Under the overall management of the Portfolio Support Manager and direct supervision of the Communications Senior Officer, the PS Intern will have a primary focus on supporting communication activities in addition to providing overall support to the services provided by the PS team. S/he will also promote a client-oriented approach to deliver high-quality support services.

The successful candidate will be responsible for supporting a variety of tasks and work packages as a part of her/his internship period. We are seeking qualified applicants who have strong communication skills and capacity in desktop publishing software and website management. The successful candidate must be client/service-oriented as well as structured, organized and detail-oriented. In addition, the incumbent is expected to demonstrate willingness and ability to learn all online tools managed by IPMG, provide guidance and assistance as required to IPMG personnel and overall continually improve required technical skills under the guidance of the Communications Senior Officer. The incumbent’s support will be focused on, but not limited to, communication activities.

One flagship project to be delivered under this internship is the Project of the Year Award (POTYA). It is an exciting corporate award that celebrates project management excellence and projects that have great impact on beneficiaries. During the award process, the PS team collaborates often with the country offices and field project teams, which would provide the PS Intern with a fair insight of UNOPS activities across the world. A second important aspect for this internship involves a number of internal and external publications to be released this year that are critical to UNOPS organizational success. The incumbent is expected to support tasks including graphic design, proofreading and layout of publications. As a Google-based organization, there is an opportunity to further develop and refine how publications are shared online. Depending on the successful candidate’s interests, s/he may be exposed to other support services (beyond communications) as wished.

At the end of this internship, the successful candidate will have gained:

• Exposure to UNOPS project management, infrastructure and procurement corporate standards and activities;
• Exposure to the Support Services area, which is a core function within UNOPS (ultimately leading to Head of Support Services career path);
• Specific experience in communications at the corporate level, another core function within UNOPS (ultimately leading to Communication Advisor career path);
• Exposure to an international work environment;
• Exposure to headquarters.

The internship is expected to start in June 2023 for a duration of 6 months.

Functional Responsibilities

Overall support to a variety of tasks and work packages in the area of support services, more specifically communications, in alignment with the IPMG annual work plan:

1. Communications support and content management

• Support IPMG compliance with the corporate communication strategy and branding by editing and designing specific documents to align them with UNOPS branding;
• Support the implementation of IPMG content and publication roll out strategies, specifically the communication and dissemination of products developed by IPMG;
• Provide support for content translation into French and Spanish, and other larger translation exercises, including review of translations and translation management as requested;
• Support knowledge sharing and the maintenance of IPMG-owned intranet pages (using our content management system);
• Support the identification of areas for the improvement and development of the IPMG workspace with new case studies and UNOPS best practices;
• Support the collection of information and drafting of articles, presentations, emails and other communications on infrastructure, project management and procurement practices and tools to share with the organization through available internal channels;
• Support the editing and publishing of IPMG content, including news articles, factsheets and other materials for primarily electronic publication;
• Support the setup of web conferencing and other online collaborative workspaces as requested.

2. Support communications-related work packages and initiatives

• Support the organization of the Project of the Year Award, including but not limited to the nomination and evaluation process, template design and communication material development, including video development and editing;
• Provide support to UNOPS Town Halls and other corporate initiatives involving IPMG products and initiatives.

Education/Experience/Language requirements

Education

• Completion of secondary school or equivalent is required.
• To be eligible for this particular internship with UNOPS, the candidate must be studying towards a university degree in communications, journalism or other relevant discipline, or have graduated with a relevant university degree in the past three years.

Experience

While no prior work experience is required, some experience in support services, communications, desktop publication, web content management or journalism, ideally within the development sector, is highly desirable.

Additional requirements

• Excellent communications skills, especially English writing skills and copy editing, is required;
• Strong technical skills and experience working with Google suite and desktop publishing software (e.g. Adobe Creative suite) is required;
• Experience with digital communications and social media is an asset;
• Experience working with content management systems and Google Analytics is an asset.

Language

Fluency and proficiency in English is required. Proficiency in French or Spanish is strongly desirable.