Le PAM recrute un assistant logistique, Mbabane, Swaziland

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

JOB PURPOSE

To implement well-defined standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

KEY ACCOUNTABILITIES (not all-inclusive)

Under the overall supervision of the Head of Office, direct supervision by the Senior Logistics Associate, the Logistics Assistant will be responsible for:

Commodity Tracking and Accounting

  • Timely forward standard transport orders (STOs) for approval to Senior Logistics Assistant (SLA) for releases in system.
  • When all releases are done, communicate within Logistics Unit to ensure subsequent steps are on time.
  • Capture waybills (Outbound Deliveries (OBDs)) for planned dispatches as per received Food Release Note and start shipment.
  • Receive Inbound Deliveries (IBDs) after delivery of commodities at Final Distribution Points (FDPs).
  • Working closely with the Logistics Assistant Operations, analyze CO stocks after every distribution period and accurately supervise Physical Inventory capture.
  • Data analysis (Monthly reconciliation, COMET/LESS reconciliation, Quarterly reconciliation)
  • Contribute to warehouse activities including maintaining warehouse documents, work-orders and plan internal and external stock movements.
  • Create manual Purchase Requisition (PR) for purchases done by Logistics Unit.  Facilitate petty cash vouchers for Logistics and Warehouse.

FTC Funds Management

  • Review unit Purchase Orders (POs) before being approved to ensure all attachments are attached and POs are correctly created under correct charge codes.
  • With the direct supervision of SLA, create CO annual Supply Chain budget stating the expected expenditure timelines.
  • Work with Head of Unit to compile CO matrices for CO BRs and new activities.
  • Monitor and closing POs when final invoices are paid.
  • Prepare CO Supply Chain funds analysis detailing expenditure, surpluses and/or deficit.  Prepare quarterly funds monitoring reports.
  • Track and follow unit invoices ensuring that all are paid within IPSAS compliance period.

Operations Support

  • In the event that delivery modalities change, work with the Head of Logistics and in consultation with the CO and RB Cash and voucher team as well as Programme, Finance, stakeholders such as different departments of the Government and potential implementing partners, research, set up and implement the cash and voucher-based Programme including operational arrangements.
  • Perform any other duties.

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level
Supply Chain Management and Optimization Able to monitor and report on supply chain operations, to aid teams to competently evaluate the performance and sustainability of current networks.
Planning, Project & Resource Management Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources.
Information Management & Reporting

Contributes to collating information and data to enable informed decision making on reporting within WFP and the greater humanitarian community.
Market Analysis, Contracting and Operational Execution Ability to collect and collate necessary information to enable WFP to make informed operational decisions.
Warehouse and Inventory Management  Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.
Technical Assistance and Coordination Demonstrates responsiveness to technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience in Logistics Warehouse operations for food commodities.
• Experience in working with commodity delivery service providers: transport and handlers.
• Experience using logistics databases to extract routine reports.
• Experience in managing warehouses with food and NFI’s.
• Experience in managing inventories.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A certificate in any Logistics related functional area is desirable.

Language: Fluency in English and Siswati  (written and spoken).

 

TERMS AND CONDITIONS

  • This is a local position for Swazi nationals only.
  • Qualified female applicants are encouraged to apply.
  • Only short-listed candidates will be contacted.
  • WFP does not charge any fees from applicants at any stage of the recruitment process.
  • WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

DEADLINE FOR APPLICATIONS

Deadline for receiving applications, 12 March 2022

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

 

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