Avis de recrutement : UNOPS recherche un(e) Assistant(e) principal(e) chargé(e) des marchés publics en Ethiopie.

 

 

 

 

 

 

 

1. Administrative Procurement Support Services:

  • Assist in drafting bidding documents, evaluation reports and contract award submissions, ensuring consistency in format and content.
  • Information databases, all procurement files and records updated and maintained.
  • Process procurement transactions in UNOPS’ corporate system OneUNOPS.
  • Assist in the preparation of Purchase Orders, Contracts, LTAs or their Amendments.
  • Process invoices for goods and services delivered ensuring accuracy and completeness of documentation and timely payment. Follow up to completion and inform clients.
  • Monitor expenditures against allocations.
  • Receive, review, log and route incoming communication and procurement requests/invoices.
  • Publish procurement advertisements and awards.
  • Maintain status reports on procurement activities and work in progress.

2. Procurement planning and systems:

  • Constant liaison with vendors and consignee until safe delivery of goods is achieved.

3. Requisitions/procurement and sourcing:

  • Liaison with the logistics unit or projects on receipt of goods, equipment and services in view of obtaining proper delivery report, RIR (Receipt and Inspection Report), or relevant certificates and that proper inventory is taken.

4. Contract administration:

  • Follow-up on signing of contracts by vendors;
  • Maintenance of contracts and filing system;

5. Client Services Client Relationships / Stakeholder Management:

  • Provide standardized procurement services, guidance and information to staff on routine processes and procedures.

6. Facilitation of knowledge building and knowledge sharing:

  • Undertake routine follow up action on procurement QA or Knowledge Management issues on behalf of the supervisor and inform supervisor of status.
  • Administratively supports the organization and delivery of training and learning initiatives for personnel on procurement.
  • Any other tasks assigned by the supervisor.
Education
  • Secondary school (High School) Diploma is required.
  • First University Degree (Bachelor’s Degree) in Business Administration, Public Administration, Human Resources Management or equivalent disciplines is desirable but not required.
Experience
  • A minimum of five (5) years of experience in Procurement Management, Procurement Services, Supply Chain Management, Procurement Support, Procurement, or Supplies Management is required.
  • Experience in working with a range of stakeholders in developing countries is an asset.
  • Some experience in UN system organizations is desirable.
  • Experience/knowledge of Google Suite products, especially google forms, sheets, docs and slides is an asset.
  • Experience in use of Enterprise systems including OneUNOPS is desirable
Language Requirements
  • Fluency in reading, writing and speaking English is required.
  • Knowledge of the local language (Tigrigna) is an asset.
Close on 1 Mar 2023