International IDEA recrute un agent administratif, Addis-Abeba, Éthiopie

Context

The International Institute for Democracy and Electoral Assistance — International IDEA is an intergovernmental organization that supports sustainable democracy worldwide. International IDEA’s mission is to support sustainable democratic change by providing comparative knowledge, assisting in democratic reform, and influencing policies and politics.

International IDEA acts as a catalyst for democracy-building; by providing knowledge resources, policy proposals and supporting democratic reforms in response to specific national requests. It works together with policymakers, governments, UN organizations and agencies and regional organizations engaged in the field of democracy building.

International IDEA develops, shares and enables the use of comparative knowledge in its key areas of expertise: electoral processes, constitution building, political participation and representation, democracy and development and democracy assessments. It also addresses the important issues of gender, diversity, conflict and security as they relate to democracy.

International IDEA’s Africa and West Asia (AWA) programme is based in Addis Ababa Ethiopia. The AWA programme is establishing an Ethiopia country programme to support the current reform agenda of the Government of the Federal Republic of Ethiopia with the overall objective of strengthening democracy in Ethiopia. The programme envisages engaging with a wide range of stakeholders including the Government, democratic institutions, political parties and civil society to provide platforms for inclusive, evidence-based dialogue in support of the consolidation of democracy

The Administrative Officer will support and coordinate programme administrative activities and provide high-level administrative support in accordance with the programme staff needs and requirements.

Duties and Responsibilities

• Contributes to the preparation of the Terms of Reference and other contractual documents for consultants and service providers;
• Provides support for planning and budgeting. Monitors the work programme and budget of the unit, and reviews progress of work versus planned activities, in collaboration with the Line Manager(s);
• Acts as a focal person for programme related procurements (Procurement of service, Events & Consultants) in line with International IDEA rules and procedures;
• Assists in processing invoices, project advance requests, project expenditure reports etc.;
• Supervises expenditure control in programme budgets and advises teams on possible cost-saving measures;
• Manages the organization of meetings, conferences and workshops (costing and booking venues, liaising with attendees, organizing travel, etc.). Assists with the preparation of meeting materials and follow-up production of documents;
• Prepares activity project expenditure reports, verifying all supporting documents in line with International IDEA rules and procedures;
• Organizes staff travel including cost control, travel advances, travel claims and other associated issues; when applicable, assists external consultants;
• Assists with the update and maintenance of the Institute’s internal website and other social media

General Profile

• Has developed specialized skills or is multi-skilled developed through job-related training and considerable on-the-job experience;
• Adds considerable value to team-based activities in his/her unit, and is likely to act as an informal resource for colleagues; collaborates with other entities of the Institute as required;
• Follows internal procedures to ensure high standards of performance and compliance with Institutional guidelines;
• Acts in accordance with International IDEA’s Core Values; Respect, Integrity and Professionalism;
• Integrates a gender and diversity perspective in all activities.

Reporting line

• Programme Officer (Africa Union Support Programme)

Education and Experience

• A high school diploma is essential; a university degree in management, administration or related field from a recognized university is considered an advantage;
• A minimum of five (5) years of professional experience in a similar role;
• Experience of working in an international context, e.g. in an intergovernmental organization, is considered an advantage.
• Advanced knowledge of Microsoft Office Suite (including MS Word, Excel and PowerPoint) and the Internet is required;
• Knowledge of ERP systems is desirable.
• Fluent written and oral English is required; Amharic language skills are desirable; any other widely spoken language in an International IDEA priority region would be an asset

Terms of Contract:

• Local Post.
• Fixed-term appointment for one (1) year.
• Remuneration – USD 1 632 Gross per month

Please note as this is a local post, International IDEA will bear no costs relating to the relocation of the selected candidate to the duty station. This position is open to those legally authorized to live and work in Ethiopia for the duration of the contract. International IDEA is not able to support work permit applications.

Applying for this position:

• Applications should be submitted online no later than 23:59 (CEST) 27 March 2022.
• Please note that all applications must be made in English.

Selection Process:

• Evaluation of qualified candidates will include a written test assessment and up to two (2) interviews.
• Candidates selected to proceed to the next stage of the process will be contacted once all applications have been carefully reviewed.
• All candidates will be notified on the status of their application via email once the process has been finalized.

International IDEA is an equal opportunity employer which seeks to further diversify its staff in terms of gender, culture and nationality.