Consultance : Evidence Action recrute un.e Gestionnaire principal.e des finances à New Dehli, Inde.

About the Position

The Senior Manager-Finance will have primary responsibility for implementing and maintaining internal systems related to Finance & Accounts and will lead accounting practices for India Program, including overseeing all day-to-day aspects of financial management. The Senior Manager-Finance will be responsible for ensuring all accounting transactions are correctly recorded, the books are closed monthly, ensure allocation of indirect costs, preparation of complete financial statements, statutory and legal compliance, and the supervision and managing of team as identified. He will coordinate with the leadership team to manage/monitor the company’s financial management system, reporting to stakeholders and ensuring robust internal financial control system.

The Senior Manager Finance as part of the finance team at Delhi, will work with other team at the Delhi Office and state office. The Senior Manager Finance must share organization’s values, demonstrate commitment to its mission, and be passionate about achieving organizational goals. The Senior Manager Finance will be required to travel to state programs for about 10% of time.

The Senior Manager Finance will report to the Director-Finance & Operations. He will work closely with other teams for appropriate functions.

Responsibilities:

Financial Management and Accounting

• Ensure that adequate financial systems, budgets and procedures are in place at all India offices that provide accurate reporting and allocating of all funds and expenditures.
• Develop and maintain polices and controls for financial functions in India. Ensure adequate financial controls are installed and that substantiating documentation and approvals are available such that all financial transactions may pass Statutory, independent and government audits.
• Implement continuous financial audit and internal control systems to monitor performance, flow of funds, and adherence to expenditures within allocated budgets in coordination with the Operations and Grants Manager
• Develop and maintain systems of internal controls to safeguard financial, physical and intangible assets of the organization.
• Lead and coordinate in various audit activities ensuring all regulatory and compliance are in place, and the preparation of the annual financial statements is in accordance with India and international accounting standards.
• Maintain and manage banking relationship, ensuring adequate cash flow for smooth operations.
• Ensure completeness, accuracy and timeliness in financial tracking and payment while coordinating with Grants and Operations team for vendor management.
• Prepare monthly, quarterly, and annual financial reports including account balances, cash flow and cash request statements, and additional periodic financial reports as required.
• Supervise and guide finance & administrative person at all office locations in India to ensure financial entries are complete and correct; institute a quality control system to verify accuracy and ensure appropriate record keeping.
• Assist Senior Leadership Team and other members in preparing annual and quarterly budgets and plans as well as measurable goals for the financial health of the organization.
• Ensure compliance with Direct Tax laws applicable including preparation and computation of Corporate Advance Tax, withholding taxes and other statutory levies in accordance with rules and regulations framed thereunder, and any other taxation issues.
• Processing monthly payroll to employees, fee to consultants and maintain record and documentation for verification at any time.
• Finalization of account and liaise with auditor for annual statutory audit or any other audit including responding to audit queries.
• Ensure timely and accurate filing of return to Income Tax Department, GST Department, PF department, ROC and any other statute body.
• Ensure all accounts, including but not limited to, cash accounts, bank accounts, accounts receivables and accounts payable are reconciled on a monthly basis.
• Ensure timely and accurate data entry in accounting software by team.
• Any other task as assigned by the management as appropriate.
• Focus on quality improvements automation of existing processes and optimization of systems capacity.

• Develop and ensure implementation of standards for file management (electronic and hard copy).
• Anticipate and plan contingencies for emergencies that may affect field operations.

• Create and contribute to work environment and culture that fosters respect, teamwork, innovation, cooperation and open communication.
• Support Director-Finance and Operations and peers in developing an integrated team building awareness of cross department objective.
• Coordinate and manage activities of appointed auditors ensuring all regulatory and compliance issues are met, and the preparation of annual financial statements is in accordance with India and International accounting standards.
• Work with team members to ensure program success through cost analysis support, and compliance with all contractual and program requirements. This include;1) interpreting legislature rules and regulations to ensure compliance with all government (include state, local) and donor contractual guidelines 2) ensure that these are disseminated to appropriate personnel and 3) monitoring compliance.
• Support grants team in budget tracking including the development of cash flow estimates in line with donor requirements as applicable in consultation and coordination with departments leads.