Background
The Consortia Manager is a senior management position who will lead a DRM consortia project management to deliver 18-month project funded by European Civil Protection and Humanitarian Aid Operations (ECHO) titled “Capacity Strengthening and Preparedness of Displacement & Protection Cluster for Effective, Accountable, and Locally Led Humanitarian Response in 3 Provinces in Indonesia”. The project will be implemented by Plan International and ADRA consortia in Indonesia, specifically in three provinces: Banten, West Nusa Tenggara Barat, and Central Sulawesi. The consortia members implementing the project are Plan Finland, ADRA Germany, Yayasan Plan International Indonesia, ADRA Indonesia, MDMC, RedR Indonesia, and Pujiono Centre. The consortia coordination and overall project management will be under the responsibility of Yayasan Plan International Indonesia.
Role Purpose
The post-holder will be responsible for providing leadership and delivery of results for the project, leading the consortia and the project implementation management team from across five Indonesia-based NGOs. The postholder is required to ensure an effective programme planning, coordination, effective and efficient allocation of resources and implementation of project to achieve its key objectives that compliant with the donor and Plan International requirements. The scope of work will include leading a team, providing technical input and ensuring effective and harmonious project management and delivery, and provision of appropriate support for consortia implementing members.
Together with Consortia management team members, Consortia Manager will be reporting to Yayasan Plan International Indonesia’s Humanitarian and Resilience Program (HRP) Manager and Plan Finland as the Coordinating Agency.
Dimensions of the Role
- Report to the Humanitarian and Resilience Program Manager.[W1]
- Provide strategic direction to consortia members in harmonising project planning, coordination, and implementation of the project; this will include monitoring project progress and achievement, management problem solving, internal coordination (among consortia members and to the Coordinating Agency), preparing project reports (narrative and financial) and representing the consortia in external forums/stakeholders.
- Provide essential management information, reports and project management analysis to the management of Yayasan Plan International Indonesia and Plan Finland related with the project on a regular basis.
- Provide management leadership for Consortia management team that comprises Consortia Finance Manager, Government Engagement Specialist, and Reporting and Data Management Assistant.
- Coordinate the work and maintain harmonious partnerships among consortia members, provide constructive feedback to project team to be able to deliver project outputs through quality programming and adapt project implementation strategies as necessary.
- Manage the relationship with external stakeholders, especially with the national government counterparts (Ministry of Social Affairs, National Disaster Management Agency), local governments in target provinces, relevant UN bodies, CSOs networks, and the donor to meet the highest standards of accountability and quality programming.
- Abide by the Humanitarian Ethics and principles, including Core Humanitarian Standards, Do No Harm, and Code of Conduct, and committed to comply with Plan International’s Global Policy on Safeguarding Children and Young People.
Accountabilities
Strategy for effective project and grant management
- Refine project detailed implementation plan through a participatory process, including its modalities and methodologies (including, but not limited to technical specifications, resources mobilisation, synchronising work plan and so on).
- Together with consortia members, streamline various stages of project implementation and set direction with prioritisation and organising activities and resources to achieve to project objectives within time and budget.
- Provide oversight and monitor the project including consolidating activities conducted by consortia members and setting up strategies to ensure quality administration, procurement, financial, and human resources management for the project;
- Ensure technical expertise across member organisations are mobilised to leverage the impact and improve the quality and standards;
- Keeps abreast with the project status, humanitarian and development landscape that will potentially affect the project strategy and approach to successfully achieve its intended objectives.
- Prepare documentation for any project update and modifications, including budget variation and contractual amendments.
- Ensure accountable decision making within the project including processes of consultation, sharing and flowing key information and decisions across members.
Managing and Representing the Project in Internal and External Coordination
- Establish and maintain a wider network of external contacts with relevant governments counterparts at national and local levels.
- Lead the formulation of influencing strategy with the support from technical experts to mainstream protection in disaster management and response at national and local levels;
- Oversee implementation of the project’s visibility and communication plan, including review communication materials and seeking sign-off processes according to EU visibility guideline.
Monitoring, Reporting and Promoting Accountability
- Regularly monitor project risks and mitigate them accordingly;
- Fully comply with Plan International’s safety and security procedures and be accountable for it including with other relevant program implementation protocols.
- Ensure feedback, complain and response mechanism is set up and running;
Safeguarding Children and Young People
Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gende Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work;
Demonstrate Plan International’s core values and commitment to Gender Equality and Social Inclusion (GESI) and Safeguarding Children and Young People policy are upheld by all consortia members and stakeholders engaging with the project.
Key relationships
Internal
- Country Management Team: consulted, be held accountable, strategic direction
- Programme Director: coordinated team work, project management reporting
- Programme Teams: concept note/project proposal development and grant management
- Program Quality Support Team: project performance and monitoring & evaluation, grant management and compliance
- Operations Team: project budgeting, spending monitoring and financial reporting
- Influencing & Communications Team: visibility, production and sign-off communication materials
External
- Plan National Offices (Plan Finland): project reporting, dotted management
- Asia Hub: coherence with ARO DRM programme strategies and guidelines
- Global Hub: coherence with Plan International global strategies and guidelines
- Institutional donor/ funding agencies: building networks and relationship
- Government institutions (National and local levels) and other non-government / UN agencies for engagement, partnership, and coordinatio
- Partnership implementation staff (YPII, MDMC, RedR, Adra Indonesia and Pujiono Centre) for technical coordination and provision support, capacity building and mentoring
Technical expertise, skills and knowledge
Essential
- Undergraduate degree in economics, social sciences, international relations/development, disaster risk management, or any relevant fields;
- At least 10 years’ progressive experience in programme/project management and with a strong networking experience with governments and CSOs;
- Strong knowledge and technical program experience in humanitarian and disaster risk management;
- Knowledge and practical experience of utilizing Logical Framework Analysis (LFA) and Results Based Management (RBM);
- Demonstrable experience in managing grants from major institutional donors (EU, DFAT, USAID, etc)
- Excellent English oral and written communication skills
- Excellent time management skills, able to lead processes and coordinate between a wide range of technical experts.
- Representational skills, able to present information concisely and effectively to external actors
- Ability to work in a multidisciplinary and multicultural environment
- Excellent people skills, team builder and enthusiastic team worker.
- Coaching, mentoring, training and facilitation skills.
- High level of computer proficiency.
Desirable
- Master’s degree in international development, international relations, disaster management, social science/welfare and gender.
- 5 years of experience working in managerial position in non-governmental organisations and/or leading consortium.
- Experience in managing EU grants.
- Demonstrated work experience in humanitarian and development settings.
- Extensive knowledge of development and humanitarian landscapes and actors.
Physical Environment
- Typical office environment
- Travel to the field and also internationally, for both in office environment or during emergency response situations
Level of contact with children
Mid contact: Occasional interaction with children
All applications will be treated in confidence. Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by Apply now not later than August 24, 2020
Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy.
As an international child centred community development organisation, Yayasan Plan International Indonesia is fully committed to promoting the realisation of children’s rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.
Yayasan Plan International Indonesia believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.