BACKGROUND
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. In Indonesia, Plan International operates since 1969, and in 2017 Yayasan Plan International Indonesia (Plan Indonesia) was established as national entity of Plan International in Indonesia. Plan Indonesia is currently implementing its Country Strategy 4 (CS 4) covering fiscal year 2018 to 2022, where the country purpose is in line with the global Plan International’s Purpose “to advance children rights and equality for girls”. Our ambition is to enable at least 1 million girls and young women to learn (gain skills for work), lead (empower to take action on issues that matter to them), decide (have control over their own lives and bodies) and thrive (grow healthy and protected from violence). It means that we will take actions to identify and facilitate the removal of obstacles that prevent children, especially girls, and young women from enjoying their rights and participating fully in Indonesian society. This goal will be achieved by implementing quality programmes and projects as well as influencing decision makers and key stakeholders to make the required changes.
ROLE PURPOSE
Humanitarian and Resilience Programme Manager will play a key role in ensuring the achievement of the programme objectives which relates to the promotion of safe learning and school environment, climate change adaptation and Community Based Disaster Risk Management (CBDRM). S/he is accountable for successful implementation of projects in Humanitarian and Resilience Programme and growing the programme portfolio. S/he will support the Programme Director and the country leadership team in striving to strengthen YPII’s implementation of its mandate as a humanitarian organisation and building the nexus between humanitarian and development. This role plays a critical role for Plan in Indonesia considering the country’s high vulnerability to disaster.
Dimensions of the Role
Reporting to Programme Director, The Programme Manager/Thematic Lead will be responsible to design, plan and oversee the management of projects in Humanitarian and Resilience theme, provide advisory to Country Management Team (CMT) in humanitarian response and lead the humanitarian and emergency response if required, as well as providing strategic direction for programme development and resource mobilisation. The post will be reporting to the Programme Director. Key Responsibility areas are as follows:
- Program planning, design and development: design and plan projects under Humanitarian and Resilience thematic area, liaise with Business Development Unit and Fundraising Department for resource mobilisation; Aligning the projects design and implementation with Plan International principles gender transformative.
- Oversight of project management: ensuring effective project management by providing oversight and supervision to project managers/specialist to maintain the delivery of appropriate technical, operational and financial outputs (spending and delivery), overall monitoring of the progress of projects implementation under the programme as per the country priority and AoGD; ensuring effective measure to comply with Plan International and donor policies and guidelines.
- Advocacy and influencing: lead the advocacy and influencing of Plan Indonesia’s thematic area of expertise to inform policies, enrich CSOs discussions and public opinion contributing to the effort to build Plan Indonesia’s thought leadership in child rights and girls’ equality, including in the context of emergency.
- Reporting and knowledge management: ensuring quality of project reports, evaluation and monitoring; participate and contribute to the reporting process at country level as effort to document lessons learned, any knowledge products for information sharing and advocacy.
- Partnership and people management: Maintaining effective working relationships with partners, Plan International Offices, Global and Regional hub, as well maintaining good teamwork for efficient team.
Accountabilities
Quality Humanitarian Response and Resilience Programming
- Lead and coordinate the support for Plan Indonesia’s emergency response plan, ensuring quality response plan as per Plan International standards and guideline, timely deployment of team for rapid assessment, emergency response and post emergency response assessment.
- Ensure Plan Indonesia’s participation in cluster coordination meetings as required and planned in the Emergency Response Plan.
Programme Planning, Design and Development
- Develops projects under Humanitarian and Resilience thematic area, liaise with Business Development Unit and Fundraising Department for resource mobilization for targeted donors.
- Provides supervisions and technical advisory during programme/project development and acquisition process.
- Aligns the projects design and implementation with Plan International principles on gender transformative and Programme and Influencing Quality Performance (PIQP).
Oversight of Project Management
- Provides oversight and technical inputs to the project implementation, coordination with Area Implementation Managers for projects funded by sponsorship.
- Leads the monitoring of financial management (budget planning and expenditure) of the project achieving accuracy and reliability of financial reports, in accordance with Plan Indonesia’s and donors’ standards and compliance.
- Oversee the monitoring of technical outputs from projects, to ensure the quality and governance of mobilization of goods and services to support project activities.
- Oversees the project risks and mitigation strategy as identified by project managers/national project managers, and plan for measures as well as keeps updating the Project Risk Registries.
- Lead the project closure process, audit and transfer of project asset, ensuring compliance with Plan International policies and donor’s guidelines.
- Ensures adherence to the existing financial, procurement and administrative processes in line with prevailing YPII rules and regulations.
Advocacy and Influencing
- Lead the advocacy and influencing of programme thematic area of expertise to inform policies, enrich CSOs discussions and public opinion contributing to the effort to build Plan Indonesia’s thought leadership in child rights and girl’s equality.
- Identifies opportunities for deepening the cooperation and collaboration with Government, NGOs, International Organisations (such as UN Agencies) and development partners on the issue of prevention of humanitarian and DRM.
- Participates in Plan Indonesia and PII global and national campaign and work with strategic partners on this issues.
- Participates and represents Plan Indonesia in national and international platforms or conferences should this opportunity arise.
Reporting and Knowledge Management
- Ensures that all projects have an integrated Monitoring, Evaluation and Reporting (MER) Framework, through coordination and working together with MER Coordinator/Specialist to design the framework.
- Supervises and provides technical overview to ensure the quality and timely submission of periodic reporting requirements (quarterly and annually) as per Plan Indonesia’s and donor’s reporting schedule.
- Provides oversight to monitor the implementation of projects by using agreed monitoring tools, in the M&E Framework, supervise and monitor the baseline, midline and end line reporting process for ensuring the feedback loops.
- Plans, coordinates and oversees the development of quality knowledge products as part of learning and strengthening Plan Indonesia’s thought leadership in Humanitarian and Resilience.
- Ensures quality standards of document keeping, retrieval and sharing mechanism.
Communication, Partnership and People Management
- Establishes good practice of partnership management aligning with Plan International Guidelines for Building Better Partnership, from partner assessment process to monitoring the partnership agreement promoting mutual accountability and compliance.
- Leads and coordinates Humanitarian and Resilience Programme in ensuring coordination with government stakeholders (BNPB, BPBD and relevant agencies), as well establishes new strategic partnership with relevant stakeholders in Humanitarian and Resilience at national and regional level.
- Adheres to RACI (Responsibility, Accountability, Consult and Inform) in decision making and communication in the implementation of projects.
- Be the focal person for the contact with Regional and Global Hub for Humanitarian and DRM, establishes good network and exchanges learning and ideas with other Plan International Country and National Offices and Regional Offices.
Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GESI)
- Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work.
- Participates actively in capacity building and learning event on Safeguarding Children and Young People and Gender Equality and Inclusion.
- Submits required documentations (reports, checklists, action plans) to implement policy, standards and approach on Safeguarding and GESI.
- Understands and puts into practice the responsibilities under Safeguarding and GESI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
Key relationships
Internal relationship
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- With Programme Director by providing updates and reports during project implementation, as part of Extended Country Management Team (ECMT).
- With CMT during emergency response, possibly as the Lead for Emergency Response Management Team.
- With Humanitarian and Resilience Staff Member for collaboration and coordination to increase synergy.
- With Implementation Area Manager and Programme Implementation Area (PIA) Managers, for coordination or DRM and Resilience project implementation, sub-regional advocacy activities and for ensuring fulfilment of Sponsorship Commitment as well as alignment between grant and sponsorship funded projects.
External relationship
- With BNPB, BPBD and other government agencies for DRM and humanitarian response.
- With UNOCHA, AHA Centre and other UN, international and regional coordination bodies for humanitarian response.
- With implementing partners, local and international NGOs.
- With relevant sectoral ministries, such as, Ministry of Women’s Empowerment and Child Protection, Ministry of Environment and Forestry, Ministry of Education and other relevant government institutions working on the issue of child protection and gender equality.
- With the DRM and Resilience Team in Plan International Global Hub and Regional Hubs.
Technical expertise, skills and knowledge
Essential
- Undergraduate degree in social sciences, public policy, international relations and relevant field in the humanitarian response and development.
- Minimum of 7 years of experience in managing projects relevant to humanitarian and emergency response, including budget management, monitoring and evaluation and quality project reporting. Experience working to provide technical assistance in responding to emergency and crisis in other countries within Plan International family is an asset.
- Minimum of 3 years experienced working in coordination with Government agencies/offices, NGOs and INGOs for humanitarian and emergency response.
- Demonstrated knowledge in international development tools: programme logic, Monitoring, and community empowerment.
- Demonstrated knowledge of gender transformative approach, gender-based violence, child rights, and inclusion.
- Affinity to work with and for children and young people.
- Understanding of Indonesia Government policies, laws, and institutions in Disaster Risk Management, Humanitarian and Resilience sector/field.
- Good oral and written communication skills in English and Bahasa Indonesia.
- Ability to provide technical guidance and support staff.
- Ability to function efficiently and effectively with little day-to-day supervision.
- Demonstrated skills in problem solving and people’s management.
Desirable
- Master’s Degree in relevant field.
- 10 years of experience working in the field of humanitarian/emergency, Disaster Risk Management (DRM), or child protection and education in emergency.
- Demonstrated experience working in climate change.
- Demonstrated experience in working with children and youth.
- Demonstrated experience in policy advocacy.
- Demonstrated experience in applying child protection and safeguarding policies.
All applications will be treated in confidence. Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by Apply Now not later than August 02, 2020
Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy.
As an international child centred community development organisation, Yayasan Plan International Indonesia is fully committed to promoting the realisation of children’s rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.
Yayasan Plan International Indonesia believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.