Appel d’offres : Mission d’Assistance des Nations Unies pour l’Irak (MANUI) recrute un Assistant en approvisionnement (H/F).

 

 

Responsibilities

Under the supervision and general guidance of a more Senior Procurement Assistant or Procurement Officer, the incumbent will perform the following functions:

• Provides procurement, logistical and administrative support to a team of Procurement Officers in the acquisition of a wide variety of goods and services;
• Reviews, records and prioritizes purchasing requests and obtains additional information/documentation as required; determines the availability of vendors and funding sources;
• Monitors status of existing requisitions maintains contact with suppliers to ensure timely delivery of goods and services, coordinates shipment of goods/commodities/equipment to HQ and field missions, verifies receipt and inspection of deliverables, and accurately reports, as and if required;
• Produces tender documents (e.g., Invitations to Bids, Requests for Proposals, and Requests for Quotation) based on the nature of requirements and cost of procurement involved;
• Prepares abstracts of offers and compiles data contained in quotations, proposals, and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible under the guidance of Procurement Officers;
• Finalizes purchase orders and contracts for approval by the Procurement Officer; if required, prepares a submission to the Contracts Committee for review and subsequent approval by the authorized official;
• Assists relevant officers in more complex, higher-value purchasing operations; coordinates distribution of pertinent documents to concerned parties, ensures appropriate follow-up action, etc;
• Maintains relevant internal databases and files; keeps track of any contractual agreements, systems contracts, etc., and informs affected users of contractual rights and obligations;
• Researches, retrieves, and presents information from a variety of internal and external sources on sources of supply, vendors by commodity, etc., as well as obtain specifications for new products and equipment on the market.
• Drafts routine correspondence;
• Performs other duties as assigned.

Competencies

Professionalism: Strong communication research and analytical skills and ability to rapidly analyze and integrate diverse information from various sources; up-to-date knowledge of current topics and issues and ability to identify public opportunities and risks in an international environment; understanding of and experience in dealing with the media; Proven ability in news gathering, writing and editing on very tight deadlines; Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication: Highly developed communication (spoken, written) skills, including the ability to produce a variety of written communications productions in a clear and concise style. Ability to deliver oral presentations to various audiences. Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style, and format to match audience; demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with a final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

High school diploma or equivalent is required.

Job – Specific Qualification

Certified by an internationally recognized Diploma in Supply Chain or Procurement certification authority (such as the Chartered Institute of Purchasing and Supply, to a minimum of grade 4 diploma level) or an equivalent business administration diploma or degree is required.

Work Experience

A minimum 5 years of progressively responsible experience in procurement, administrative services or related area is required.

Languages

English and French are the working languages of the United Nations Secretariat. For this position, fluency in English and Arabic is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

All non-Iraqi applicants need to have a valid work permit for Iraq and need to upload a copy of such a work permit.

Applicants must ensure that their name in the application matches the name on their national passport or Government provided national Identification Document (ID). A discrepancy between the name in the applicant’s application and national ID/passport may impact the recruitment process.

closing date  for application :  15 January 2023

Apply here