Appel à candidature : L’Organisation Mondiale de la Propriété Intellectuelle (OMPI) recrute un(e) Assistant(e) à Tokyo, Japon.
Organizational Setting
The post is located in the WIPO Japan Office (WJO), Tokyo. This Office is responsible for effective delivery of WIPO’s products and services to Intellectual Property (IP). The WJO is part of a network of External Offices (EOs) that add clear value, efficiency and effectiveness to the delivery of strategic goals of the Organization in a coordinated and complementary way with WIPO Headquarters (HQ).
Purpose Statement
The WJO’s core missions are 1) Promotion of IP and innovation, 2) Promotion of WIPO’s services, 3) Bridge between WIPO and Japanese government, industry, university and court, and 4) Dissemination of Japan’s IP experiences. The incumbent is responsible for logistics or administrative tasks for conducting various activities, such as promotional projects funded by the Funds-In-Trust Japan Industrial Property Global (FIT/Japan IP Global), creating promotional materials, managing WJO’s website and/or social media. The incumbent is required to perform a variety of administrative tasks from initiating internal approval procedures to implementing logistics for WJO’s key activities.
Reporting Lines
The incumbent works under the supervision of the Counsellor, WIPO Japan Office.
Work Relations
The incumbent interacts with a wide range of colleagues and with staff at the Japan Patent Office (JPO) or at the other relevant organizations.
Duties and Responsibilities
The incumbent will perform the following principal duties:
- Assist the Counsellor in drafting internal memos including cost estimates and other necessary documents in consultation with the Japan Patent Office and obtain internal approvals for implementing projects according to the Work Plan of the FIT/Japan IP Global;
- Liaise with contractors as necessary to implement WJO’s projects mentioned in (a);
- Initiate and follow up on administrative tasks in the computerized financial/travel/procurement resources systems, including the administrative processing of creating event requests, staff or non-staff travel authorizations and purchase requisitions related to the projects mentioned in (a);
- Prepare or arrange any necessary goods and services to implement the projects mentioned in (a) such as printing, interpreters, presentation equipment, transportation, liaise with speakers, participants, and interpreters, and arrange any announcement of necessary information;
- Collect feedbacks, submit reports on the outcome of the projects mentioned in (a), and post any relevant information on the WJO webpage;
- Give suggestions for administrative improvements to the Counsellor of the WJO;
- Help the WJO conduct other activities, in and out of the work plan of the FIT/Japan IP Global such as promotional activities on WIPO’s services, researches on various IP topics and public relations;
- Perform other related duties as required.
Requirements
Education (Essential)
Completion of secondary education.
Experience (Essential)
At least three years of office support experience.
Experience (Desirable)
Experience working in international environments.
Language (Essential)
Excellent knowledge of Japanese and English.
Job Related Competencies (Essential)
Ability to draft and correct documents in accordance with established standards and requirements; accuracy and ability to pay attention to detail.
Competent user of Microsoft Office applications including Word, Excel, and PowerPoint and the internet, and the ability to work with databases and adapt quickly to new software.
Ability to prioritize work assignments, organize own schedule, perform routine work independently, meet deadlines; ability to work effectively in a team.
Good communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.
Ability to work within the applicable rules, regulations and procedures.
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