L’OMS recrute un assistant administratif, Amman, Jordanie
OBJECTIVES OF THE PROGRAMME
The objective of the Business Operations Services (BOS) is to optimize the implementation of WHO’s global health mandate through establishment and monitoring of effective and responsible management, administration and supportive policies, systems and services and to promote a collaborative working environment and ensure prompt financial, programme implementation and monitoring and efficient distribution of resources in support of WHO’s leadership role in international health.
The Amman Common Services (ACS) under BOS, also ensures adequate support to EMRO programmes, and manages and supports the delivery of meetings and trainings facilities and services for EMRO, in addition to all the WHO offices in Jordan.
DESCRIPTION OF DUTIES
The incumbent will perform the following duties
1.To provide the necessary support to the organization of meetings and trainings workshops in Jordan
2. To prepare the relevant meeting documentations and provide secretarial support to multiple professional staff in the meetings area and to other professional staff on the team or in the Centre as required
3. Finalize all administrative and logistics preparations required for the organization of meetings held in the country (working groups, seminars/courses, workshops) and pay per diem to participants as appropriate, inclusive of hotel and travel arrangements of the participants, and airport pickups, etc.
4.Analyze and process requests for procurement of goods and services for different technical and emergency programmes, ensure adherence to the standard WHO guidelines on procurement, accuracy of information, completion of required supporting documents and check availability of funds.
5.Using GSM, initiate local purchase requests for both catalogue and non-catalogue items in an efficient manner, monitor status and ensure timely process of requests and delivery of goods and services. Draft purchase order amendments when required, provide justification and upload supporting documents in RMS.
6. Draft bid invitations and prepare requests for price estimates and related correspondence, compile offers, prepare summary of bids including information on price and conditions of offer, and draft the adjudication reports with recommendations for decision making.
7. Maintain and update the suppliers’ database including completion of the supplier evaluation forms for all suppliers contracted by WHO office
8. Prepare periodic procurement reports and briefings on the status of all transactions for the review of the supervisor. Initiate correspondence to verify data, answer queries, alert supervisor/technical units of any gaps in the transactions, and recommend solutions
9. Provide needed logistics support for fleet Management including monitoring fleet movement, petrol consumption, registering related data and producing needed reports
10.Perform other duties related to area of work , and replace colleagues as required.
REQUIRED QUALIFICATIONS
Education
Essential: Completion of secondary education, supplemented by administrative training
Desirable: University degree in business administration or related field is an asset
Experience
Essential: At least 5 years progressive experience in the field of administration
Desirable: A minimum of five years of relevant practical experience in management or administrative work, some experience in WHO an asset, with a good knowledge of procedures and practices of an orgnaizaiton in UN System
Skills
- Sound organization skills
- Stress and time management skills
- Good knowledge of WHO systems, procedures and practices.
- Teamwork
- Respecting and promoting individual and cultural differences
- Communication
- Producing results
Use of Language Skills
Essential: Expert knowledge of English.
Expert knowledge of Arabic.
REMUNERATION
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at JOD 16,767 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
ADDITIONAL INFORMATION
- This vacancy notice may be used to fill other similar positions at the same grade level
- Only candidates under serious consideration will be contacted.
- A written test may be used as a form of screening.
- In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
- Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
- Staff members in other duty stations are encouraged to apply.
- WHO is committed to workforce diversity.
- WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
- WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
- WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
- This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
- Interested candidates are strongly encouraged to apply on-line through Stellis. For assessment of your application, please ensure that:
1 -Your profile on Stellis is properly completed and updated;
2- All required details regarding your qualifications, education, training and experience are provided under relevant sections; 3- Your experience records are properly entered with elaboration on tasks performed at the time.
DATE LIMITE : 05/04/2022.
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