iMMAP recrute un Administrateur national des finances (contrat de courte durée) basé à Amman en Jordanie.

 

 

 

 

 

 

Background

The Finance Officer is responsible for administering accounting operations to meet legal requirements. The incumbent will be responsible for managing day-to-day management of the financial transactions and procedures, updating the country office main cashbox, and ensuring that the funds are available for the mission expenses respecting iMMAP procedures.

Description of Duties

  • Check the purchase approval and prepare monthly Fund Request using the staff plan and procurement plan.
  • Receive and check the eligibility of invoices submitted for payment (compliance with procurement request, required information).
  • Explain to purchasers the information needed on an invoice & that they are responsible for an adequate invoice (including translation).
  • Control the respect of the procurement process & the implementation of procedures.
  • Make the payments after the approval of the Head of Finance and Operations.
  • Record the transactions in the bankbook using the staff plan and Financial Management Tool FMT codes.
  • Cross check with the Head of Finance and Operations any doubt regarding codes (financial line, budget line, etc.).
  • Translate accounting documents as needed.
  • Reconcile all advances & loans with HR before the payroll is prepared.
  • Make all the salary transfers to local accounts.
  • Enter all salaries in the bankbook using the staff plan and Financial Management Tool FMT codes. File the supporting documentation (Purchase approval copy, contract copy, invoices, pay slips … ) and make any necessary scan
  • Close the bankbook every month: bank reconciliation, printing of accounting documents, check supporting documents and submit it to the Head of Finance and Operations for review and approval.
  • Maintain effective and positive internal contacts with iMMAP officers and staff, and external contacts with national and local government officials, international non-governmental organizations (NGOs), donor agency officials, vendors, media, and the public.
  • File the documentation according to the transaction record from accounting systems on the contract and make any necessary scan.
  • Support on the pre-audit and audits of financing contracts – extract of the ledger from the accounting systems to prepare the pre-audit table, double check 50% of the invoices listed on the ledger and 100% of the payments which are problematic.
  • Check the documentation according to the pre-audit table.
  • Fill in the pre-audit table and alert in case of financial risk.
  • Assist auditors as required by the Head of Finance and Operations during audits.
  • Follow iMMAP’s branding regulations required for marking, or branding, of all iMMAP products and correspondence.
  • Perform other duties as required.

Requirements

  • Education
  • University degree (bachelor’s degree) in finance, or a relevant field.
  • Experience
  • At least 3 years or work experience in the Finance field.
  • Preferable previous experience in other NGO’s.
  • Soft skills
  • Flexible and adaptable to any situation.
  • Ability to work independently while under pressure.
  • Excellent work habits with a willingness to work in a multi-cultural environment.
  • Excellent organizational skills, including proven ability in administration, financial and logistics.
  • Excellent communication skills, including drafting documents.
  • Knowledge of financial regulations.
  • Ability to translate English and vice versa.
  • Programmes
  • Excellent computer skills in the Windows and Microsoft Office especially MS Excel.

Closing date : 07th September 2023

Application process