Avis de recrutement : Handicap International recrute un Responsable financier du Hub à Amman, Jordanie.

 

 

 

 

 

 

MISSION CONTEXT

The Syrian crisis is the greatest humanitarian crisis of the last 20 years. According to the latest UN figures, about 13.5 million people are currently affected by the crisis in Syria, including about 6.5 million IDPs, while over 4 million Syrians have sought refuge in neighbouring countries or in Europe. The current humanitarian response only provides a patchy and partial coverage of the growing humanitarian needs. Five years after the beginning of the crisis, the number of injured persons in Syria keeps rising, with a severe lack of rehabilitative care and psychosocial support. In hard-to-reach areas and/or areas of new displacement, local populations and IDPs are in need of emergency assistance in terms of food, household essential items, and other basic needs. The inclusion of the most vulnerable, including persons with disabilities, in the humanitarian response remains a major concern.

HI is managing a remote humanitarian program from three hubs in Jordan, Lebanon and Turkey, along four main pillars:

  1. Support to health partners (hospitals, care houses, rehabilitation centers, local NGOs) for the provision of comprehensive rehabilitation services (physical rehabilitation, psychosocial support and/or prosthetics and orthotics) through training, technical supervisions and donations of rehabilitation material and/or equipment;
  2. Provision of basic needs kits – Food baskets, Household Essential Items and Hygiene kits – in one-shot distributions to people who experience a sudden degradation of their living conditions due to renewed conflict, displacement and/or exclusion from humanitarian assistance;
  3. Education to the risks and effects caused by conventional weapons (including mines, Explosive Remnants of War and Small Arms Light Weapons) and urgent marking of hazardous areas;
  4. Training and technical support to other humanitarian actors on the inclusion of persons with disabilities and other vulnerable persons in the humanitarian response.

The current intervention is based on a mix of remote management of national teams and remote partnerships with local structures and organisations. HI has implemented some direct management programs in the past and is looking for ways to launch more in the coming months.

OBJECTIVES OF THE POSITION

Under the management of the Country Finance Manager, the Hub Finance Manager will ensure the timely and proper management of administrative related activities, including control on expenses and budget and respect of financial/accounting procedures.

HIERARCHICAL & FUNCTIONAL LINKS:

  • Line manager: Country Finance Manager
  • Line manager+1: Country Director
  • Dotted manager Hub Manager
  • Team Managed: Finance Officer, Accountant and Admin. Officer
  • Coordination with Project Managers, Support Managers and partners

MAIN RESPONSABILITIES

Responsibility 1: Ensures financial and budget management

  • Supervises the drafting of budgets and verifies that HI’s funds are being used in an optimal manner in his area of responsibility.
  • Ensures the accuracy and updating of financial information and coordinates the process of reporting and compiling financial information in accordance with the financial calendar.
  • Produces the summary notes necessary for financial management and identifies risks. Supports budget holders with their financial steering.
  • Analyses the financial aspects of partnership agreements and checks the accuracy and conformity of partners’ accounts and documentation before payment.

Responsibility 2: Ensures accounts management

  • Is the focal person on accounting issues.
  • Ensures the accuracy and updating of accounts information and coordinates the process of reporting and compiling accounts information in accordance with the financial calendar.
  • Directs the development of all accounting processes under his or her responsibility, ensuring their compliance with the accounting reference framework (procedures, tools) and their incorporation into of the accounting information system (IS).
  • Consolidates, checks and validates all entries and documents for the monthly and annual closing of accounts, in particular bank reconciliations, justification of payable and receivable accounts and monitoring of fixed assets.
  • Ensures that applications for Value Added Tax (VAT) exemptions are filed and checks the declarations submitted to the authorities.  Represents HI externally with the Statutory Auditors and/or the authorities in charge of accounting and tax matters.
  • Ensures implementation of and compliance with procedure for archiving supporting documents, in particular by ensuring the quality of paper and digital supporting documents, and sends supporting documents (paper and digital format) to their final storage locations.  Provides the supporting documents asked for by internal or external auditors.

Responsibility 3: Ensures the financial management of institutional funding in compliance with “donor” guidelines and contractual obligations

  • Directs the drafting of funding proposals for institutional donors and the construction of funding schedules:

o Supervises and accompanies the drafting of funding proposals and optimises the funding schedules (coverage of office and support costs); compiles and coordinates multi-programme proposals when the programme is the lead.

o Examines, alerts to and even negotiates the conditions of funding agreements before they are signed (payment dates and methods and financial reports, methods of justification of expenditure, exchange rates, audits , etc.). Ensures that these obligations are realistic and compatible with HI procedures

  • Controls the monitoring of expenditure against funding and reports to the budget holders. Monitors consumption rates, issues alerts in the event of a risk of non-compliance with the flexibility rules and anticipates slippage by preparing contractual amendments with his or her interlocutors.
  • Supervises and coordinates the production and quality of financial reports for donors by checking compliance with donor guidelines.
  • Ensures that donor payments are made or reminders sent and that line and functional managers are informed of delays in payments  Ensures that information concerning donor contracts is entered in the FIS: donor budgets, cost-accounting and budget modifications, schedules, reports, etc.  Coordinates responses to requests from internal and external auditors and ensures the successful conclusion of audits, defining any corrective actions to be implemented.

REQUIREMENTS

Education and experience:

  • Bachelor’s Degree in Finance (MBA/ACCA);
  • 5 years of professional experience in finance with proven experience in team management;
  • Working experience in a global organisation is a plus.

Interested candidates should send a CV and cover letter to [email protected]. Incomplete applications or applications received after the deadline will be disregarded. Only shortlisted candidates will be contacted.

Incase of disability, please mention any adjustments that will assist you in attending the written test/ interview or undertaking this post.

The applications will be treated confidentially.

Closing date :