The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the respective office of the Secretary-General. UNON supports programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme UNHABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services (www.unon.org). The post is located in Budget and Financial Management Service (BFMS), United Nations Office at Nairobi (UNON).
Under the direct supervision of the Section or Unit Chief, BFMS, UNON, the incumbent is responsible for any or more of the following duties:
• BUDGETING:
1. Provide input to the strategic planning of the organization in line with established frameworks and guidelines;2.Review and analyze data with respect to the finalization of cost estimates and budget proposals in terms of staff and non-staff requirements for regular budget and extra-budgetary resources under UNON Administration;3. Provide substantive support and documentation to relevant intergovernmental and interagency bodies in their review of budget proposals and their revisions;4. Monitor budget implementation and performance and recommend reallocation of funds as necessary; 5. Ensure that resources are utilized in line with authorized budgets, the priorities of the organization and the UN financial rules and regulations; 6. Review and make appropriate recommendations with respect to the finalization of budget performance reports including analyzing variances between approved budgets and actual expenditures; 7. Manage the approved staffing table including approving requests for modification of positions and organizational units as well as requests for recruitment and (re)classifications; 8. Execute cost recovery in line with established agreements and policies and support on the collection of associated receivables; 9. Perform certifying functions of financial transactions as per delegation; 10. Produce periodic and ad hoc reviews and reports and recommendations in relation to the various responsibilities assigned to the Section.
• ACCOUNTING:
1. Assists in preparation of financial statements for UNEP, UN-Habitat and for UNON for inclusion in the UN Financial Statements to be audited; 2. Identifies problem transactions and
irregularities in related accounts, resolving them in a timely and effective manner; 3. Approves and confirms that financial documents are in accordance with the UN Financial Regulations and Rules; 4. Analyses accounts and reviews/evaluates regular financial report at Headquarters, from Offices-away-from-Headquarters for UNEP and UN-Habitat; 5.Researches and analyses information needed to respond to internal/external audit queries and observations; 6. Advises and guides the clients concerning the United Nations’ Financial Regulations and Rules and Accounting Instructions; 7. Reviews and confirms reconciliations and suspense accounts analysis during the year and at year end; 8. Participates in the development of accounting policies; 9. Analyze and monitor open item managed accounts (OIM) in the ERP system (Umoja) and initiate corrective action; 10. Perform approval functions of financial transactions as per delegation.
• GENERAL:
1. Reviews and analyzes various reports and advises management on any operational gaps and make recommendations for corrective action as appropriate; 2. Respond to queries and review correspondence in relation to budgetary and financial matters from management, clients (internal and external), auditors and other stakeholders; 3. Analyses administrative practices
and procedures with the aim of identifying possible areas of improvements in order to enhance effectiveness, efficiency and transparency;4. Ensures that accurate and complete
accounting; reporting and internal control systems are functioning ; 5. Ensure that all relevant records and audit trails are maintained; 6. Supervise one or more professional staff, team
leaders and/or teams and provide day-day management and supervision, training and guidance to other staff; 7. Provide support to Unit Chief in planning of unit and team staff work plans,
monitor and report performance against the plans; 8. Knowledge retention and quality assurance focal point for the team; 9. Performs other related duties as required.
• PROFESSIONALISM: Knowledge of financial principles and practices. Ability to independently conduct research and analysis, formulate options and present conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals;solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Advanced university degree (Master’s degree or equivalent) in business administration, finance, or related field, is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Professional qualification from a recognized accountancy body like Association of Chartered Accountants (ACA) / Association of Chartered Certified Accountants (ACCA) / Certified Public Accountants (CPA) is desirable. Chartered Institute of Management Accountants (CIMA) is highly desirable.
A minimum of five (05) years of progressively responsible experience in finance, budget, administration, public administration, business administration or related area is required.
Experience in cost management, budget formulation, financial monitoring, accounting, audit, financial reporting or other related areas is required.
Experience in translating strategies into financial plans and operations is desirable.
Experience working with international or multi-national organizations is desirable.
Experience working in a volatile, conflict or post conflict settings is desirable.
Professional recognition as a CPA, Chartered Accountant or their equivalents are desirable.
English and French are the working languages of the United Nations Secretariat. For this post, fluency in written and oral English is required. Working knowledge of other UN official
languages is desirable.
Evaluation of qualified candidates may include an assessment exercise which may befollowed by competency-based interview
This is a temporary appointment for an initial period of one year and may be subject to extension.Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. The United Nations is Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. Internal Applicants –When completing the form, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and by the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira “NeedHelp?” link
Aux termes du paragraphe 3 de l’Article 101 de la Charte des Nations Unies, la considération dominante dans le recrutement du personnel doit être la nécessité d’assurer à l’Organisation les services de personnes possédant les plus hautes qualités de travail, de compétence et d’intégrité. Ne seront pas retenues les candidatures des personnes qui ont commis des violations du droit international des droits de l’homme, des violations du droit international humanitaire, des actes d’exploitation, d’atteintes ou de harcèlement sexuels, ou au sujet desquelles il existe des raisons plausibles de croire qu’elles ont été impliquées dans la commission de tels actes. L’expression « exploitation sexuelle » désigne le fait d’abuser ou de tenter d’abuser d’un état de vulnérabilité, d’un rapport de force inégal ou de rapports de confiance à des fins sexuelles, y compris mais non exclusivement en vue d’en tirer un avantage pécuniaire, social ou politique. On entend par « atteinte sexuelle » toute atteinte physique de nature sexuelle commise par la force, sous la contrainte ou à la faveur d’un rapport inégal, ou la menace d’une telle atteinte. Le harcèlement sexuel s’entend de tout comportement déplacé à connotation sexuelle raisonnablement propre ou de nature à choquer ou humilier, lorsqu’il entrave la bonne marche du service, est présenté comme une condition d’emploi ou crée au lieu de travail un climat d’intimidation, d’hostilité ou de vexation, et lorsque ce comportement est assez grave pour justifier le licenciement de son auteur. La candidature de personnes qui ont commis des infractions autres que des infractions mineures au code de la route ne sera pas retenue.
Sera dûment prise en considération l’importance d’un recrutement effectué sur une base géographique aussi large que possible. Aucune restriction ne sera imposée par l’Organisation à l’accès des hommes et des femmes, dans des conditions égales, à toutes les fonctions, dans ses organes principaux et subsidiaires. Le Secrétariat de l’Organisation des Nations Unies est un espace non-fumeurs.
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