FHI 360 seeks to recruit a Procurement Officer – Bishkek, Kyrgyzstan

FHI 360

FHI 360 is a global development organization with a rigorous, evidence-based approach to human development. Our professional staff includes experts in health, nutrition, education, economic development, civil society, environment and research. FHI 360 operates from 60 offices with 4,400 staff in the U.S. and around the world. Our commitment to partnerships at every level and our multidisciplinary approach enable us to have a lasting impact on the individuals, communities and countries we serve–improving lives for millions. We are currently seeking qualified candidates for the position of Procurement Officer for a 5-year USAID Deepening Linkages in Civic Participation Activity.

Procurement Officer

Procurement Officer will support activities related to procurement of all goods and services required to carry out project activities. Handles overall procurement process, which includes preparing procurement request, requesting quotations, coordinate with APRO to finalize purchase orders, and reviewing invoices prior to Finance team for payment.

Key Responsibilities:

  • Consults with Program Manager and staff members to determine procurement needs and specifications
  • Drafts procurement documents including requests for quotations/proposals, bid specifications, selection memos, selection matrices and purchase orders.
  • Interacts and corresponds with vendors to keep abreast of new products and market trends
  • Develops and maintains information of all active vendors in the vendor database
  • Coordinates procurement committee members and tasks for all office procurements
  • Analyzes prices, specifications, and delivery dates of quotations received and selects or recommends vendors
  • Maintains policies and procedures of organizational and government regulations affecting purchases and shares information with management, staff members and vendors
  • Prepares, maintains and reviews procurement files and reports, including updated schedule of all active procurements. Verifies all documentation, including invoices for payment with the finance team
  • Serves as point of contact for potential vendor questions
  • Ensure that all requests are made and processed in compliance with FHI 360’s policy and specific funding requirements
  • Supervises regular inventory list updates, arranges physical inventory in a timely manner, and prepares equipment for end-of-life disposition
  • Periodically conducts internal audits with accounts payable to show compliance with company purchasing policies
  • Updates contract list and coordinate with regular contractors in renewing the contracts
  • Perform other duties as assigned

Qualifications

  • Bachelor’s degree or international equivalent in Business Administration or related field preferred
  • 3-5 years of procurement and administrative support experience in an office setting.
  • Working knowledge of standards and functions and applies the fundamental concepts, practices and procedures of procurement activities.
  • Knowledge of company policies and procedures regarding procurement services.
  • Proficient use of Microsoft Office and computer software skills.
  • Good problem-solving skills, well organized and detailed oriented.
  • Ability to analyze and interpret data, identify errors and prepare reports.
  • Ability to work well with others and independently.
  • Articulate, professional and able to communicate in a clear, positive manner with clients and staff.
  • Read, write and speak English; fluent in English, Krygyz, and Russian required.
  • Prior work experience in a non-governmental organization (NGO) preferred.

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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