Avis de recrutement : OIT recherche un(e) Assistant(e) de projet basé au Liban.
Description of Duties
Project
- Serves as focal point for administrative/programs coordination of project implementation, involving liaison with Field Offices and at HQ to initiate requests, obtain necessary clearances, process and follow-up on administrative actions.
- Provide general Office/Project assistance, handles routine administrative tasks, advice and guidance to staff with regard to administrative procedures, processes and practices including support to project-related missions and activities, preparing budgets, coordinating travel and lodging of officials and participants, recruitment and payment of resources persons, and taking notes at meetings/seminars.
- Prepare background information, working papers and tables for briefing and review sessions by collecting data and relevant information on development and/or subject matter activities of the area or region. Clear outgoing documents for conformity with established procedures and accuracy of statements before being signed by the supervisor.
- Compiles, summarizes, and enters data on project delivery and record/register/control plans on the status of projects at each project cycle and programming activities for monitoring and evaluation purposes.
- Draft non-substantive correspondence on projects and programme activities and reports related to project activities in accordance with the requirements of the Office and the UN and the country of the duty station.
- Arrange internal and external meetings and appointments for in-coming missions, including high-ranking officials. Take notes and/or minutes at meetings.
Description of Duties (continued)
Finance:
- Assist the supervisor in monitoring and maintaining a central filing system for all financial records ensuring the completeness and accuracy of records in the correct database.
- Classify and assign budget codes, verify and process payment claims, vouchers and invoices. Prepare payment vouchers ensuring the accuracy and documentation of all financial transactions.
- Advise, respond, make arrangements and solve problems for the procurement, shipment and receipt of project supplies and equipment, including customs clearance. Issue shipping instructions to forwarding agents and suppliers, check shipping documentation, and determine and prepare insurance coverage. Prepare notification of dispatch and verify invoices.
- Carry out all operations required for authorizing and effectuating expenditures under project budget which includes making calculations, requesting funds, checking supporting justifying documents and making payments.
- Perform any other duties assigned by the supervisor.
Required qualifications
Education
Completion of secondary school education.
Diploma in economy/business administration or other related discipline is an advantage.
Experience
At least five years of relevant work experience. Similar experience with the United National Common System or an International Organisation is an advantage.
Languages
Excellent knowledge of English and good knowledge of Arabic.
Application process
Application deadline (midnight local time): 02 May 2023