Avis de recrutement : worldFish recrute un.e Associé.e principal.e de programme au Malaisie.

 

 

 

 

 

 

 

 

About the Position

The Senior Program Associate is required to help foster excellence in bilateral project delivery at WorldFish and to ensure the organization has the project management oversight, capacities and competencies, role clarity, technologies and tools to ensure contractual obligations are met. It will focus on delivering support to Project Leaders Steps 3 – 7 of the 7 Steps Project Lifecycle Management process (PLM). The successful candidate will:

  • Supports Portfolio Manager in oversight and support to a portfolio of projects in Africa and HQ and in charge of assigned programs and projects within the portfolio.
  • Liaises directly with relevant support departments, such as human resources, administrative and compliance, finance, communication and MEL to ensure project compliance with rules, regulations, and corporate policy, in consultation with Project Management Unit (PMU) Lead.
  • Schedules and leads regular project progress review meetings, prepares agenda, and capture notes as appropriate.
  • Provide a quarterly coordination and review report on data integrity, as well as deliverables and research outputs under different projects (as needed).
  • Oversees and responsible for grants and contracts oversight consisting of several large and small grants, ensures that grants and contracts (projects) are completed on time, within budget, and in full compliance with donor and WorldFish policies and requirements.
  • Support Portfolio Manager in oversight implementation of relevant project management policies and ensure Project Leaders and others who are subject to the policies comply with guidelines and processes. This will include but not limited to Project Start Up and Close out Toolkit, Agreement Review checklist and Project Risk Management Checklist.
  • Anticipates potential problems; assesses program risks; offers mitigations and solutions; and coordinates the resolution with PMU and project leadership. Provides monthly early warning desk reviews for the projects supported.
  • Supports Portfolio Manager in assessing current project management capacities and developing response plans to identified gaps. Contributes to process of ensuring relevant project management support tools are regularly reviewed, improved and new tools developed and adapted.
  • Provides capacity building on Project Lifecycle Management (PLM) amongst all project implementation and support teams, and that the processes are aligned to the CGIAR Performance Management Standards.
  • Contribute to on-going process improvement and enhancement of the Project Management related systems, and ensuring high quality and effectiveness of these systems.
  • Maintain the accuracy and completeness of projects’ data in WorldFish systems that are aligned with WorldFish and donor reporting.
  • Support the Portfolio Manager to ensure that donor agreement and consultancy contracts are being processed and uploaded in OCS for review and approval including all related documents are uploaded to the system for record file.
  • Support the Portfolio Manager to follow up with finance by submitting proper documents for payments to partners and consultants.
  • Maintains an understanding of donor and WorldFish policies and procedures related to grant/contract compliance and oversight.
  • Prepares status reports or provides oral briefs on project progress, including problem analysis and recommendations for corrective actions.
  • Reviews periodic reports to ensure that benchmarks and goals are being met and monitor progress and contribution towards project results.
  • Initiates project kick-off, amendment/modification and close-out process.
  • Travels as needed for program oversight and/or implementation support.
  • Participates in cross functional teams and initiatives.
  • Undertake other tasks as appropriate to further advance relevant strategies and initiatives and as discussed with WorldFish and One-CGIAR’s leadership.

Requirements

This job might be for you if you have the below skills and qualifications:

  • Bachelor’s Degree or Diploma in Administration, Management or relevant field.
  • At least 5 years of working experience in a multicultural non-profit or international research organisation.
  • Demonstrated experience in project management and administration with a minimum of five years working experience in similar capacity and with an international or non-profit international research organisation
  • Good knowledge of WorldFish research program, good understanding of the ERP system (OCS) and WorldFish business needs and requirements.
  • Excellent verbal and written communication skills in English.
  • Good organizational and time management skills to process tasks efficiently.
  • Good analytical thinking skill.
  • Team player with excellent inter-personal skills and ability to interact positively with people in a multi-cultural environment.
  • Strong customers’ service orientation.
  • Ability to work under pressure.

How to Apply

Interested applicants are invited to submit the following information online latest by 28 May 2023:

  • A cover letter including a 1-page (max) description of why you are an ideal candidate for this role referring to the key responsibilities and what you would bring to the role;
  • A current curriculum vitae; and
  • Contact information of three professional referees who may be contacted if you are short-listed for the position.

Apply now