Position: Grants and Contracts Specialist
Location: Penang, Malaysia
Application Deadline: 24 April 2022
Type of contract: 03-years fixed-term contract (with the possibility of renewal based on performance and availability of funding)
Language(s) required: English (proficient/fluent writing and oral skills)
ABOUT THE ORGANIZATION
WorldFish is an international, non-profit research and innovation organization reducing hunger, malnutrition and poverty across Africa, Asia and the Pacific. For over 45 years, our work on sustainable aquaculture and fisheries has improved the lives of millions of women, men and youth.
Fish and other aquatic foods grown in and harvested from oceans, lakes, rivers and ponds provide income for more than 800 million people and provide 3.3 billion with 20% of their animal protein intake. Our focus on sustainability makes sure that the way we produce and use these foods today means a plentiful future of generations to come.
Our evidence-based solutions range in scale from households to global policies and spans across six interlinked themes: nutrition, gender, climate, sustainability, economy and COVID-19.
We champion aquatic foods for healthy people and planet and believe that a sustainable blue planet of well-nourished children, women and men is within our reach.
ABOUT THE POSITION
The Grants and Contracts Specialist will provide start to finish award compliance support to WorldFish projects, support Grants and Contracts Manager (G&C) in guiding Project Management Unit (PMU), Project Leaders, Country Directors and technical staff to ensure their understanding of the terms and conditions of their awards. The incumbent will use their expertise in donor/client compliance and to provide support and advice, ensuring that programs are delivered with minimized compliance risk.
The incumbent will supports Grants and Contracts Manager to ensure that PMU and Project Leaders understand on prime award prior approval requirements and follow up to ensure they are met. Contribute to development of G&C’s compliance guidance documents as requested, reinforcing donor/client requirements, reflecting best practices and award monitoring tools and templates.
The successful candidate will be responsible in the following areas:
- To ensure project-related contracts/agreements with donors and partners contain clauses that are in accordance with WorldFish’s standards and donor’s requirements.
- Provide capacity building across the organization to ensure relevant staff have access to information and tools so they understand donor regulations and contractual obligations.
- Support G&C Manager in reviewing and contribute to negotiation of prime awards issued to WorldFish post award and sub-agreements issued thereunder.
- Support G&C Manager to develop WorldFish’s compliance guidance documents as requested, reinforcing donor/client requirements, reflecting best practices and award monitoring tools and templates.
- Support G&C Manager in addressing all queries related to agreements, grants and contracts awarded to and by WorldFish.
- To ensure contracts are compliance with WorldFish standards for all contractually binding documents (MOU’s, MOA’s, Consultant Contracts, Host Country Agreements, etc.) through direct support of the contract design, negotiation, and signing process.
- Support the risk management process of WorldFish by reviewing draft contracts at the approval stage when uploaded into OCS with a focus on ensuring, as far as practicable, that all required clauses are retained, safeguards for WorldFish have been defined, and deliverables are clear.
- To ensure WorldFish processes are compliance and CGIAR Consortium guidelines (where applicable) and good governance principles, in all legal documentation by acting as primary liaison, as necessary, with WorldFish external legal advisors to ensure their timely input to contract drafting and interpretation.
- Responsible in managing the central donor’s, proposals, and contracts master files and assure they are up to date in One Corporate System (OCS) and other data bases under the responsibility of the GCU.
- To support compliance of grant requirements to donors for submission (Grant requirement and application).
- Responsible to verify that WorldFish has conducted due diligence for all sub-recipients/subcontractors identified at the proposal stage, including obtaining proper documentation of anti-terrorism and suspension and other required verifications.
- Responsible to ensure all sub-agreements/subcontracts issued under awards in the portfolio, ensure proper use and documentation by country office of G&C’s required sub-recipient management and monitoring tools, in collaboration with the G&C Document Review Coordinators.
- Attend CGIAR updates and attend the focal point meetings together and provide constant updates to PMU on a timely basis.
- Undertake other tasks as appropriate to further advance relevant strategies and initiatives and as discussed with WorldFish and One-CGIAR’s leadership.