Under the direct supervision of the Head of the Field Ofice and support from Human Resources Unit and Administration Associate, the incumbent shall:
1. Acting as the first point of contact for the Head of the Field Office.
2. Manage diary and schedule meetings and appointments.
3. Collect, sort and disseminate correspondence, reports and other material to meet the required demands of staff to time standards.
4. Respond to routine queries received and escalate where appropriate, to provide a timely and accurate service to clients.
5. Take responsibility for the maintenance of set standard systems and files. to ensure information is accurate and readily available for the function.
6. Meet visitors and direct them to the respective room and/or staff member accordingly.
7. Support the administration unit service provider (vendor) has valid vendors.
8. Support on implementation of procurement procedures and of creation of MPOs and PR according to the policies.
9. Develop attractive vacancy announcements, using advanced Tecnologies to ensure vacancies reach target candidates, including underrepresented groups.
10. Support in the administration of test assessment, inviting candidates for interviews, preparing interviews packs, and scheduling interviews.
11. Facilitate the contracting process of newly recruited staff. reference checks and verification of academic certificates, medical clearances, and anti-terrorism.
12. Support talent searchers and engage and attract suitable talents for relevant vacancies.
13. Support in the onboarding of new staff reporting – welcome note and preparation of Biography.
14. Provide support on benefits and entitlement (contract extension, contract elaboration, monitoring of annual leave and the facilitation of national staff on separation clearances).
15. Perform other related tasks as required.
Deadline : 18th July 2023
Application process