L’OIM recrute un assistant aux opérations (mouvement), Niamey, Niger

L’OIM recrute un assistant aux opérations (mouvement), Niamey, Niger

IOM :

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Only internal and external candidates are eligible to apply to this vacancy.

Contexte :

Under the general supervision of the MRRM Program Coordinator in close coordination with the Movement Operations Manager and the direct supervision of Operations Officer, the Operations Assistant (Movement) is responsible for undertaking the following duties and responsibilities:

Fonctions / Responsabilités :

• Record demographic and biographic information in MiMOSA upon receipt of the request for travel while confirming receipt to third parties, such as an embassy and notify the Operations Officer of the receipt of new requests for travel assistance ;
• Secure, and account for travel documents in accordance with the local Standard Operating Procedures (SOPs). Ensure secure storage of documentation and data in accordance with IOM principles and guidelines while guaranteeing limited access to physical files ;
• Process laissez-passer and other travel documents request with the representation of different Embassies in Niger. Prepare all requirement based on the local SOPs in close coordination with Governance Programme Manager and other IOM colleagues and relevant authorities ;
• Issue and timely dispatch travel documents with Operations colleagues, from booking notifications to logistical assistance with exit processes closely coordinated ;
• Prepare all travel-ready documentation for transfer to Field Support colleagues in collaboration and coordination with supervisors while ensuring the travel bag has all necessary documentation to depart the country ;
• Prepare reports as requested on the receipt of documentation to time of service delivery; inform supervisors on possible issues which need attention and suggest corrective actions. Report any problems encountered like denials of exit permits, reasons for such denials and possible solutions ;
• Prepare regular data mining reports in order to ensure that MiMOSA is up-to-date, accurate and maintains the integrity of relevant Movement Operations projects ;
• Provide regular feedback on work being accomplished to the Operations Officer and keep Movement Operations Manager immediately informed of any issues that arise ;
• Demonstrate an in-depth understanding of relevant Movement Operations SOPs and Movements-related systems and databases, as well as the ability to remain professional, impartial and unbiased during all interactions with migrants and colleagues per the IOM Code of Conduct and instruction on the prevention of sexual exploitation and abuse (PSEA.) ;
• Maintain  the confidentiality and integrity of all relevant paperwork in line with standards of conduct and data protection rules. Alert Operations Officer of any non-compliance to SOPs or codes of conduct by IOM staff members or partners ;
• Perform such other duties as may be assigned.

Required Qualifications and Experience :

Education :

• High school diploma in Information Systems Management from an accredited educational institution with  4 years of relevant professional experience; or
• Bachelor’s Degree in information systems management and Database Applications with 2 years of relevant professional experience.

Experiences :

• Relevant professional experience, preferably in administrative support or similar roles ;
• Working with refugees/migrants in a medical setting is an advantage ;
• Previous working experience with NGOs or international organizations is an advantage ;
• Demonstrated accuracy in handling and reporting data ;
• Prior Movement Operations or transportation experience a strong advantage; and
• Strong computer skills – Word, Excel and Internet; past experience with Movement Operations-related databases and systems (including iGATOR, MiMOSA, SAR and Amadeus) is a strong advantage.

Languages :

• Language required for the position, for example : Fluency in French and local languages (oral and written) ;
• Desirable languages : English oral and written.

Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values :

• Inclusion & respect for diversity : Respects and promotes individual and cultural differences. Encourages diversity and inclusion wherever possible ;
• Integrity & transparency : Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct ;
• Integrity & transparency:  Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies level 1

• Teamwork : Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results ;
• Delivering results : Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes ;
• Accountability : Takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work ;
• Communication : Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Other

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation ;
• Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable ;
• Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to apply :