Avis de recrutement : IRC recrute un(e) Technicien(ne) en pharmacie à Gwoza au Nigeria.

 

 

 

 

 

Key Task

  • Maintain the adequacy of storage conditions.
  • Help with physical inventories.
  • Help in order preparations and packing to the different health structures (packing, transport…).
  • Report discrepancies.
  • Monitor security of IRC’s storage and supplies.
  • Manage and document the receipt, handling, storage, release, and reporting of goods through the IRC warehouse(s).
  • Advise supervisor of potential inventory shortage.
  • Manage casual laborers in the warehouse.
  • Ensure the maintenance of warehouse building(s), fittings, and equipment.
  • Implement and ensure clear safety procedures.
  • Implement and ensure clear loading/unloading procedures, and correct stocking and turnover (FIFO) procedures.
  • Maintain the Warehouse activity book recording all outgoing and incoming receipts and activities.

Receipt and storage of goods

  • Check the number of packages against the cargo manifest, check packaging and cases, and inform the Senior Pharma manager/Supply-chain Officer of any problems (missing or damaged goods, etc.).
  • Ensure quality inspection is done by the requesting sector both physically and in the system before posting the product receipt.
  • Give the cargo manifest, packing list / Waybill, and certificate of the items received to the Senior Pharma Manager, to centralize the filing of these documents.
  • Update the stock record cards and Bin cards regularly.
  • Ensure that all items are well organized and correctly stored, well protected, fully identified, and easily accessible (cleanliness, security, access, etc.).

Inventory management & Preparation of outgoing items.

  • Carry out stock rotation by FIFO /FEFO to ensure no product expires on the stock or becomes obsolete.
  • Verify the picking list presented by the program before packing for distribution to field sites.
  • Ensure goods, and equipment are signed for received on the request form (office expendables) or waybill (all other items). 
  • Ensure that the shipping areas (by destination) are clearly identified; store goods on shelves or palettes (as necessary), in a clean, tidy, and easily accessible manner.
  • Pack (appropriately for the mode of transport chosen), weigh and label freight (destination, number of shipping units, waybill number, weight, and mode of transport), and assign a shipping number to each package, in accordance with the instructions of the Health Manager/Senior Pharma Manager or their delegation.
  • Update the WH register, and bin cards immediately after the stock has been moved to their inventory locations.

Stock Management and Administration

  • Ensure that all necessary information is correctly and fully recorded on the stock cards: IRC code, batch number, expiry date, date of receipt or delivery, stock balance (incoming/outgoing), receipt, and delivery document reference numbers.
  • Complete all the product receipt processes in Integra and posting required during reception of stock.
  • In conjunction with the Senior Pharma Manager/Logistics Manager, perform physical stock counts in accordance with the frequency defined in the SOP.
  • Inform the Senior Pharma Manager when the stock of goods is nearing the minimum or maximum threshold, and regularly provide the Senior Pharma Manager and Health Coordinator with a list of the items with expiry dates within the next six months.
  • Monitor the temperature of the warehouse and ensure that products requiring cold chain (vaccines) are always stored at a suitable temperature (between +2°C and +8°C) – manually record T twice daily – Report any deviation, using the cold chain breach report.
  • Prepare the cold chain boxes as per the Cold chain SOP.
  • Ensure the availability of enough icepacks and clean cold-chain containers for the activities.
  • Ensure cleaning, defrosting, and maintenance of fridges.
  • Medical waste management: Prepare the list of expired drugs and items and inform the Senior Pharma Manager/SCC and Health Coordinator.
  • Ensure safe storage of expired drugs/items.

Reporting

  • Prepare a weekly/monthly report of movements of goods (incoming/outgoing) in the warehouse and submit a report to the Senior Pharmacy Manager, Supply chain Officer, and Health Manager.
  • Immediately inform the Senior Pharma Manager of any problems arising in the course of the work, particularly regarding damage, loss, attempted break-ins, or theft in the warehouse.
  • Conduct routine inventory inspection and submit a report to the Senior Pharma Manager/Logistics manager in a timely.

Profil

Education: Pharmaceutical Technology Diploma or equivalent in Logistics, Pharma warehousing, Community health extension workers or related field.

Work Experience: At least 1 year of work experience in supply chain operations (Warehouse/Inventory).

Prior experience of working in Logistics, Inventory, or Warehouse related positions in a multi-cultural environment.

Working Environment:  The position will work in the Gwoza Base Office with possible travel and support to base offices, the candidate must have a high level of flexibility and strength to be able to work under pressure and meets datelines with a strong ability of multi-tasking, team spirit and problem-solving skills.

Strength/Skills

  • Able to work in high-pressure situations, solve problems and resolve conflicts.
  • Able to independently organize work, prioritize tasks and manage time.
  • Strong interpersonal skills, ability to coach and support others, and a strong sense of personal integrity.
  • Self-motivated, honest, highly responsible, and punctual.
  • Excellent verbal and written communication skills, fluent in written and spoken English.

Advanced computer skills (MS word, excel, PowerPoint, and Outlook). Competency in database and GPS and asset.

Closing date : September 30th, 2023

Application process